Erasmus Programme Key Action 1 Mobility Projects in

Erasmus+ Programme Key Action 1 – Mobility Projects in the Field of Youth and KA 3 Structured Dialogue Budget Outline 8 th September 2015

Budget • • • Travel Organisational Support Special Needs Support Exceptional costs Individual Support (EVS only) Linguistic support / Linguistic tool license (EVS only)

Travel • The distance per participant from the point of origin to the host • Unit Cost according to the distance • Distance calculator – Measures the distance for a one-way journey but the travel costs have been calculated for a return journey • APV (Advanced Planning Visit) travel should be included in the travel section (EVS & Youth Exchanges only) and food and lodging requested as Exceptional Costs

Organisational Support • Depends on the country where the activity takes place • A unit cost per participant based on the duration of the activity plus a days travel either side if necessary • Costs directly linked to the organisation, management and implementation of mobility activities

Special Needs Support • Additional costs directly relating to participants with disability and accompanying persons that will incur additional expense in support of their participation (i. e. specialist equipment). • 100% of the actual costs assessed on a case by case basis • It should be clear what items or services are required • The cost breakdown of each item or service • Request should be supported in the narrative text of the application form

Exceptional Costs • Actual costs (must be receipted in your final report) • Must be described and relevant to the narrative section of the application – Visa Costs – Vaccinations – Costs which support the participation of young people with fewer opportunities You should provide a breakdown of the costs and any quotes or explanations that you feel an evaluator should know

Exceptional Costs EVS and Youth Exchanges only • Food and Lodging for APV (EVS & Youth Exchanges) • Costs in support of reinforced mentorship and specific preparation in the case of participation of young people with few opportunities (EVS only) You should provide a breakdown of the costs and any quotes or explanations that you feel an evaluator should know

Exceptional Costs KA 3 Structured Dialogue only • Costs connected to (online) consultations and opinion polls of young people in so far as necessary • Costs connected to dissemination and exploitation of results You should provide a breakdown of the costs and any quotes or explanations that you feel an evaluator should know

Individual Support EVS only • Based on duration of the stay per participant • A unit cost based on the destination country of the participant • Pocket money to volunteers for additional personal expenses • Not intended to cover food and accommodation for the volunteer

Linguistic Support EVS only • Online linguistic support is available for German, English, Spanish, French, Italian and Dutch (2016 new languages will be introduced) • Only for activities lasting between 2 and 12 months • € 150 per participant for participants needing linguistic support for languages that are not offered by the Online Linguistic Tool.

Example EVS • 4 EVS volunteers coming to Ireland for 12 months from Spain, Czech Republic, Moldova, Finland. • Travel: Valencia, Spain to Dublin 1604 KM = € 275 Prague, Czech Republic to Dublin 1468 Km = € 275 Chisinau, Moldova to Dublin 2571 Km = € 360 Kokkola, Finland to Dublin 2037 Km = € 360 Total return flights for volunteers = € 1270 APV 4 volunteers over 18 = € 1270 Travel total: € 2540

Example EVS • Organisational support € 610 per participant per month (€ 610 x 4 EVS x 12 mths) € 29280 • Individual Support € 125 per participant per moth (€ 125 x 4 EVS x 12 mths) € 6000 • Linguistic Support 0 provided by the Online Linguistic Service (OLS) • Exceptional Costs Visa costs and registration for Moldovan Volunteer € 480 Contribution towards APV 4 x € 125 = € 500 Total possible request: € 38, 800

Example Youth Exchange • Youth exchange involving 10 Irish young people and 3 leaders and 10 Dutch young people and 2 leaders. The exchange will take place in Amsterdam. Total group size 25 for 7 day exchange. • Travel: APV Galway to Amsterdam 910 Km @ € 170 x 1 leader = € 170 Exchange Galway to Amsterdam 910 Km @ € 170 x 13 = € 2210 Exchange Alkmaar to Amsterdam 40 km @ € 20 x 12 = € 240 Travel total: € 2620

Example Youth Exchange • Organisational Support € 39 per participant per day (€ 39 x 25 x 7) € 6825 • Exceptional Costs 2 young people passports (2 x € 90) € 180 APV accommodation (1 x € 80) € 80 Total Possible Grant Request: € 9705

• Example Youth Worker Mobility 30 participants and 2 trainers for a mobility taking place in Cork, Ireland. Partners are Spain, Malta, Norway and France. • Travel: 8 x Dublin 100 Km = € 180 x 8 € 1440 6 x Madrid 1449 Km = € 275 x 6 € 1650 6 x Valetta 2520 Km = € 350 x 6 € 2160 6 x Oslo 1624 Km = € 275 x 6 € 1650 Travel total: € 8550 for 32 • Organisational Support € 74 pp/pd ( 32 x € 74 x 5 days) € 11840 (Max € 1100 per participant) • Exceptional costs 0 Special needs support 0 Total possible grant request: € 28390

Example KA 3 • Maximum Grant € 50, 000 • Travel Grant: National Meeting 50 (40 young people and 10 leaders) x 80 km (50 x € 20) € 1000 • Organisational Support 50 x € 39 per participant per day € 2950 • Special needs support 0 • Exceptional Costs Online consultation € 200 Total possible grant request € 4150

Budget Tips • The calculated budget is the maximum you will receive – make sure you input the correct number of participants for each activity • Make sure you don’t make the mistake of identifying your partners as a ‘Partner Country’ • Provide a breakdown of any Special Needs Support and Exceptional Costs • Make sure the narrative section of the application reflects the need for exceptional costs and special needs support • KA 3 costs for dissemination and exploitation of results must be evident in the application form