Equity Quality Collaboration Minnesota Alliance With Youth February

Equity. Quality. Collaboration. Minnesota Alliance With Youth February Supervisor Training

Agenda Welcome Site and Member Data Snapshots/Feedback WOOP Goal Setting and SEI Supervisor Data and Legislative Survey Alliance Updates Operations Recruitment Health and Safety Survey Takeaways Best Practice Sharing

Welcome Introductions: Name Site Community Based Middle School High School Number of Fellows you support

SITE VISITS AND DATA SNAPSHOTS

Site Visit Trends (as of 1/2/19) Meeting with Youth Success Team (PF) 87% meet weekly Amount of students receiving 30 minutes/week (PF) 51% support all students 30 min/week 33 % support more than half of their students 30 min/week 14% support less than half of their students 30 min/week

Site Visit Question (cont. ) Most valuable intervention category (PF & Sup) Promise Fellow perspective 76% caring adult 17% out of school Supervisor 74% caring adult 21% out of school 4% service

Site Visit Trends (cont. ) Using Establish/Maintain/Restore (PF & Sup) 74% use with all students 19% use with more than ½ of their students 5% use with less than ½ of their students 79% of supervisors see their Promise Fellow using these strategies Planning for Breaks (winter, spring, summer) (PF) 36% of members had a plan 37% of members didn’t need a plan 26% needed help making a plan

Site Visit Trends (cont. ) Site Policy Orientation (PF) 75% of members knew policies and received orientation 25% of members knew policies bud did not receive training Key staff members know Promise Fellows Ameri. Corps role (sup) 76% reported that the majority knew 24% reported that less than ½ knew

MEMBER DATA SNAPSHOTS

Member Snapshot – Hours Feedback Questions? Average* amount of no school days from Sep. 1 st to Jan 15 th is 15 days * 8 hour service is 120 hours Average* amount of no school days from Jan. 15 to May 31 st is 11 days * 8 hours service is 88 hours

Upcoming Hour Email Example Use your Trainer for support PF Leader Joe has extra hours idea, please email him

PF Hours: Summer Hours Supervisors support Promise Fellows in determining summer schedule, additional opportunities, and anticipated hours Summer Hours Policy: Starting June 1 st Minimum of 30 hours a week If the Promise Fellow is on track with hours (must serve at least minimum hours needed each week) If approved by site supervisor Site programming may require full time service

PF Hours: Exit Early Options Per the Summer Hour Policy, a Promise Fellow may successfully exit early if: Promise Fellow has completed all their hours Promise Fellow must request to exit service early, including new end date. (Request should be made as early as possible) Received written permission from their Host site, Site supervisor, and Alliance All exit paperwork still required Once exited, Promise Fellow no longer receives living allowance or other service benefits

Member Snapshot – Focus List Feedback Explained

Member Snapshot – Focus List Feedback Questions Guiding Questions Are the Focus List student numbers accurate? Have PFs worked with you to identify comparison students? Are the missing pieces actually missing? Or do they need a nudge to enter it? Are PFs supporting students equitably? What feedback can you provide your PFs on intervention time?

SITE DATA SNAPSHOTS

Site Snapshot and Feedback Guiding Questions SEI is a 4 -point scale so the highest engagement number would be 4 Are the Focus List student numbers accurate? Has your site identified the 5 comparison students per member? Do the minutes of support per week reflect actual PF support? As a supervisor, how can you help your Promise Fellow(s) spend time more equitably between students? How can the SEI averages

SEI & PROMISE FELLOW ACTIVITIES

SEI & Promise Fellow Activities

Using SEI Domains – Engagement Tab Promise Fellows made lists of every student that had a 1 or 2 in each Domain Psychological Cognitive

Psychological and Cognitive Intervention Planning Psychological SEI Questions Cognitive SEI Questions Teacher Support • WOOP + EMR Activities Control & Relevance to School Work • WOOP + C&C Interventions Peer Support • WOOP + EMR Activities Future Aspirations & Goals • WOOP + C&C Interventions

WOOP Promise Fellow Activity – Psychological & Cognitive Domains:

IMPACT STUDY

Promise Fellow Impact Study Progress Active Students Comparison Students 2306 students 308 students Feedback from the Evaluator Only 6 can’t be comparison students! Need 182 more students to have a comparison group of 500 Have the ability to show progress/outcomes in subgroups (next slide)

Promise Fellow Impact Study Subgroups Subgroup Actively Serving Comparison American Indian/Alaska Native 82 4 Asian 87 25 Black or African American 962 117 Hispanic or Latino 410 40 White 713 113 EL or ELL 201 37 Need 100 served and a 100 comparison to analyze outcomes Noam has a list of sites that were willing to share more deidentified comparison students from Oct. Supervisor training For the 182 more students, would like American Indian, Asian, and Hispanic students

Promise Fellow Program & Impact Study Needs Focus List Students need to qualify through our mission Attendance Behavior Less than 90% attendance 100 or less on the SEI Need 5 Comparison Students per Promise Fellow Attendance Behavior 90 - 92% attendance 101 - 110 on the SEI For a tte to be ndance, t ry a 90% s close to as po ssible Comparison students need to NOT qualify and NOT be supported by the Promise Fellow

Wa n stu t com de nts parso n he re Attendance Comparison Students

SEI Comparison Students

Promise Fellow Data Benchmarks Full Term Benchmark #2 – Full Focus List Benchmark #3 – Full Focus List Quarter Schedules – Feb. 15 th Trimester Schedules – Mar. 29 th Half Term Benchmark #1 – Mar. 29 th Full Focus List 5 comparison students Benchmark #2 – Jun. 14 th End of Year Academic Data *SEI Close Out Data Quarter Schedules – Mar. 29 th *Trimester Schedules – Jun. 14 th Benchmark #4 – End of Year Academic. March Data 4 th is the last day to add students (for 90 days) *SEI Close Out Data

BREAK SUPERVISOR DATA AND LEGISLATIVE SURVEY

Legislative Updates

Supervisor Data and Legislative Survey Go to tinyurl. com/Feb. Sup. Survey Themes: Data Reflections and Next Steps from Snapshots Legislative and Policy Help Survey and Break Take 20 minutes

Break

1920 Host Site Applications are Due! Please see Sarah Ullmer if you are interested in hosting Promise Fellows or VISTA Members next year and have not completed the Host Site Renewal Application. (sullmer@mnyouth. net) Next steps: Host Site Award Letter MOU and deposit Recruitment Materials Save the date: Program Updates & Recruitment Webinar on April 18 th

Recruitment Key Dates Host Site Apps - accepted on a rolling basis! We are actively recruiting new host sites! Please share out or connect us to anyone you know who may be interested! If you have applied for Fellows and been accepted MOU Due on February 15 th PF Member Application Opens - mid February Recruitment Email and Materials - February 22 nd (includes approved Pos. Des. and interview questions) – sites can start recruiting!

Tax Resources for Fellows Check me out!

Ameri. Corps Week! March 4 -8 th

Upcoming Circle Trainings! More information will be sent out! June 24 th – 28 th July 29 th – August 2 nd (Rochester/Byron/Zumbrota) August 5 th – 9 th $400

PF Emergency Fund! https: //mnyouth. net/donate/ (put Emergency Fund in Comments or Notes)

OPERATIONS UPDATES

New Background Check Process Required by Serve. Minnesota (state commission) for all Ameri. Corps programs Members have had working time during Small Corps meetings to complete online accounts Includes fingerprinting – please allow time during day as needed All steps due by Feb 15 th: 1. 2. Truescreen Fieldprint & get fingerprinted Members should count this time as service

Mid Year Evaluation Process Jan 18 th – Released online By Feb. 6 th – Promise Fellow and Supervisor meet to review evaluation By Feb. 8 th – Submitted in i. CIMS

PF Health & Safety Survey Health and Safety Survey given out in December Trends show overall members feel safe at their sites Overall very positive! Some comments about not feeling respected by co-workers and student altercations

PF Health & Safety Survey

Questions?

BEST PRACTICE SHARING

PF Supervisor Best Practices How to support PF in handling disruptive or violent student behavior? What is the role of the PF? Training PF on site policies at different times of year and clarifying the Promise Fellow role with staff at site. How to support PFs in navigating school systems and advocating for self as a Fellow or students regarding challenges with school discipline and racism they witness/experience? Supporting Promise Fellows over the summer. Summer PF activities, supervision and supporting PF hour plans.

Thank you!