Eprocurement standards in the Swedish public sector Kerstin
E-procurement standards in the Swedish public sector Kerstin Wiss Holmdahl Swedish Association of Local Authorities and Regions Peter Norén Swedish National Financial Management Authority Single Face To Industry (SFTI) 1
Single Face To Industry (SFTI) • Was initiated as an e-commerce project, in 1995 • Now a public sector program, lead jointly by the Government, through The Swedish National Financial Management Authority (ESV), and The Swedish Association of Local Authorities and Regions (SKL) • Our objectives for e-procurement are: – Simpler and more efficient procurement in public sector – Better compliance with frame work agreements (i. e. buy from right suppliers) – Free resources for the core business (i. e. for schools, hospitals, elderly care etc. ) 2
SFTI – our role • Establish standardised business processes for public buyers and their suppliers – Sub-ordering (call off) from framework agreements is the most used business scenario – Periodic invoicing is also used in a large scale • Provide for complementary use of stand-alone electronic messages (invoice, order) • Provide user support through implementation guidelines, awareness, training, technical advice, etc • Encourage the development of eprocurement/e-business solutions 3
An example: SFTI/ESAP Sc 6. 1 Sub-ordering from frame work agreements, based on UN/EDIFACT and EANCOM Price list Purchaser Supplier Sub-orders Order confirmation Delivery Invoice To pay Bank Payment 4
Message standards • From start our EDI messages were based on UN/EDIFACT, in accordance with the EANCOM implementation guidelines: – Initially we chose directory D 93 A – Since 1999 we use directory D 96 A – No later directories adopted • In recent years XML-based messages have been increasingly asked for – Because of the new technology itself, and – Because of new target groups, notably the SMEs, requiring simpler procedures • This has lead to the introduction of o Basic invoice (UBL 1. 0; since 2004) o Basic order only (UBL 2. 0/NES; since 2008) • But we continue to use also UN/EDIFACT messages 5
Other related standards • Third party operators (VAN, banks, etc) are common in Sweden –To bridge various addressing standards we introduced an UN/CEFACT-based envelope, SBDH (Standard Business Document Header) • We recommend the use of an eb. MSbased transport profile • We have defined an object envelope for attachments to electronic messages 6
International collaborations • Although our task is to serve organisations in Sweden we recognise the need for international collaboration, for example • We have participated in UN/CEFACT, since 1998, both – at UN/CEFACT Forum every year, and – in TBG 1(Martin Forsberg from SFTI is responsible for the work regarding ordermessage) • We also participate in CEN workshops, notably CEN/BII. Martin Forsberg chairs the working group focusing on convergence between UN/CEFACT and UBL • Sweden, through SFTI, will participate in the Pan. European PEPPOL project to test cross-border einvoicing 7
Our involvement in UN/CEFACT • We see UN/CEFACT as the only platform that can bring together a wide range of heterogeneous user groups from all over the world • We appreciate the collaborative atmosphere in the convergence work between UN/CEFACT/TBG 1 and UBL, and regret that limited resources have not made possible to extend it wider • We are pleased with the recent progress in UN/CEFACT regarding – The second generation of the cross-industry invoice, representing a successful merger of various user groups’ requirements – The new base standards CCTS 3 and NDR 3, which will bring significant improvement for users of UN/CEFACT implementations. • We look forward to an up-take in the implementation of UN/CECFACT specifications as richer libraries based on these specs become available. 8
Our involvement in UN/CEFACT • The work is however far from over • There are challenges that need to be addressed regarding the XML-syntax, versioning and code lists • We see the Standards Advisory Board and CCLF (Core Component Library Framework) as important plattforms to find solutions to the challenges • We hope that our experience from having used CCTS-based XML-standards in many years will be useful in this environment • We will continue to support the work within UN/Cefact 9
Thank you! Kerstin Wiss Holmdahl Legal advisor/project leader Swedish Association of Local Authorities and Regions /SFTI (Single Face To Industry) kerstin. wiss. holmdahl@skl. se +46 8 452 79 87 Peter Norén Project leader Swedish National Financial Management Authority / SFTI Peter. noren@esv. se, +46 8 690 45 96 SFTI Technical staff: tekniskt. kansli@skl. se Web page: www. sfti. se 10
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