ePanchayat Mission Mode Project EPanchayat Objective To leverage

e-Panchayat Mission Mode Project

E-Panchayat - Objective To leverage ICT for: • Decision making support system for Panchayats, • Transparency, disclosure of information to citizens, social audit, • Better and convergent delivery of services to citizens, • Improving internal management and efficiency, • Capacity building of representatives and officials

Components of e-Panchayat Programme & Project Management Content Management Information & Service Need Assessment e. Panchayat Business Process Reengineering Detailed Project Report Computing Infrastructure Capacity Building Connectivity

Panchayat Enterprise Suite (PES) http: //panchayatonline. gov. in • A suite of Core Common Applications developed to cater to various aspects of Panchayats’ Functioning including planning, budgeting, implementation, accounting, monitoring, social audit and delivery of citizen services like issue of certificates, licenses, etc. – collectively called PES Applications.

Panchayat Enterprise Suite (PES) • Built on Open Source Technology • Available free of cost to all states/user department. • Integration of PES applications as per the need • Implemented Single Sign On to access all applications. • Mainly used by State’s PR deptt. , ZPs, BPs and GPs. • Configured with SMS/e-mail Gateway in all application • Promotes sharing of common data as part of application integration • Applications are Web based, Unicode compliant work-flow enabled

PES-Integration Architecture

PES - Coverage Status J&K Himachal Pradesh Punjab Uttarakhand Haryana Arunachal Pradesh Sikkim Assam Meghalaya Rajasthan Nagaland UP Bihar Ch hat Daman & Diu Mizoram Tripura Odisha West Bengal Maharashtra Dadra & Nagar Haveli Telangana Andhra Pardesh Goa PES used Applications Jharkhand arh Madhya Pradesh is. G Gujarat Manipur Karnataka State Specific Applications State using both PES and State specific Applications State/UT not using any e-Applications Puducherry Kerala Tamil Nadu Andaman and Nicobar Islands

Local Government Directory (LGD) (http: //lgdirectory. gov. in) • LGD maintains all information about the structure of Local Governments and revenue entities online. • Main objective of LGD is to maintain up-to-date list of revenue entities (districts/sub-districts/villages, also called land regions), Local Government Bodies (Panchayats, Municipalities and traditional bodies) and their wards, Organizational structure of Central, State and Local Governments, Reporting hierarchy within the government organizations.

LGD – Key Features 9 Generation of Unique code Compliance with Census 2011 Captures GOs LGD State specific nomenclature Maintenance of historical data

Stakeholder-Departments Panchayati Raj Rural Development State Revenue Deptt. Urban Dev Deptt. LGD

Hierarchies Maintained in LGD

Various Level of Data in LGD Level LGD Census 2011 36 35 No. of Districts 717 640 No. of Subdistricts 6425 5767 ~652000 ~646000 4283 4250 No. of States No. of Villages No. of Urban bodies No. of Panchayats No. of Blocks DP IP VP 601 6307 248615 7064

Area. Profiler (http: //areaprofiler. gov. in) • Area. Profiler facilitates local governments to maintain and manage their profile in terms of Socio-economic, Demographic (including family), Public infrastructure, Amenities, Election and Elected representatives, Officials etc.

Area Profiler-Key Features General Profile details Election Term and Elected Representative details Local Govt. Employees Details • Brief demographic details. • Neighbouring local bodies details • Tourist, Boarding and lodge details • Capture Election term details • Elected representative details such as Post, Caste, Date of Birth, Qualification etc. • By Election term details Facilitates to record Employee details such as Name, Functional designation, Caste, Gender, Date of Joining etc.

Area Profiler-Key Features Standing Committee & its Member Details Contd. . • Capturing details of various committees and members. • The details consist of committee type, committee name, Chairperson/Member secretary details etc. • Facilitates GP to maintain the Family Register, such as any birth/death in the family. Family Register Details • Facilitates to record migration details of family & family member within State, District and other PRI etc. MP and MLA Details • Facilitates States to enter the details of Member of Parliament (Lok Sabha/Rajya Sabha) and Member of Legislative Assembly (MLA) details

Area Profiler- Implementation Status On Board Count States 31 ZPs 575 BPs 4771 GPs 1, 40, 105

Plan Plus v 2. 0 (http: //planningonline. gov. in) • A web-based software that strengthens participative, decentralized planning and enables preparation of District, Sectoral and Scheme Plans

Plan Plus v 2. 0 Wish List - Enables citizens and Plan Units to submit their needs & aspirations during Gram Sabah meeting. - Planning Unit may go through the citizens’ suggestions and identify works to be fulfilled. Resource Envelope - Facilitates the recording of Budgetary allocation of funds from various government schemes and other resources of plan units for funding various developmental activities Shelf of Activities - Enables planning units to maintain the shelf of Activities which includes list of activities that the planning unit proposes to take up in different plan years Action Plan - Enables Planning unit to take two or more activities as per resource envelope. - Activity funding can be shared by multiple schemes & priority can be set for each Activity.

Plan Plus v 2. 0 - Overview Classification of Gram Panchayat activities into public works or beneficiary oriented programme or costless - Captures different type of activities such as Fresh, operational, Maintenance & upgradation - Captures whether the Activity is for specific section of the population such as SC, ST, General - Captures whether the Activity is exclusively for Women/ Children, differently abled person, etc. Enables planning at GP level through integration of multiple sources of funds (Centre, State and Own Source Revenue) Generates a number of graphical reports Implementation Status States on-board 26 No. of Plans uploaded for 2016 -2017 1, 90, 404 No. of Plans uploaded for 2017 -2018 2, 04, 617 No. of Plans uploaded for 2018 -2019 17, 724 • • States uploading through Web service from state-specific application : Karnataka, Kerala, Madhya Pradesh, Tamil Nadu & Telangana Availability of GP profile as per Census 2011 data

PRIASoft (https: //accountingonline. gov. in) • PRIASoft is a user friendly accounting software for Panchayats. It facilitates maintenance of accounts under MAS and helps in monitoring of allocated funds, expenditure incurred, inter-PRIs transfers/advances and automatic generation of desired reports and registers just by making basic transaction entries from the vouchers.

PRIASoft – Key Features ● Simple & User friendly ● Double-Entry, Cash Basis of Accounting ● Based on MAS recommend by C&AG ● State Specific Configurable ● SMS/Email based notifications ● Operator and admin level entry ● Completely Security audited ● Web based(24 X 7 available) ● Mapping central level schemes ● Mapping state level schemes ● Scheme divided into components/sub components ● Receipts and payments area at scheme/component level ● Reports are available in public domain ● Available in state’s official language ● Maintained all audit logs ● Data is passed over secure network

PRIASoft - Stakeholders C&AG Citizen GP PRIASoft BP State AG/PR Deptt. Societies (DRDA) BDO ZP

PRIASoft – Main Sections • Captures the Master Data (Account Heads / Bank / Treasury /Post Office / Scheme / Opening Balance) • 8 MAS Formats prescribed by C & AG • Various MIS reports are available. • 4 Vouchers Entries. • Bank / Treasury / Post Office Accounts Reconciliation with cash book. Master Entry Transactions Reports Period End Procedures • Day Book Closing • Month Book Closing • Year Book Closing

PRIASoft- Implementation Status On Board Count States 26 District Panchayats 496 Block Panchayats 5637 Gram Panchayats 210507 Vouchers booked (for 2018 -2019) 4928 Vouchers finalized (for 2018 -2019) 4068 Value of finalized Receipt vouchers 173, 70. 11(Lacs) Value of finalized Payment vouchers 24734. 75(Lacs) Panchayats closed Year Book of last year 70111

Action. Soft (http: //reportingonline. gov. in) • Action. Soft aims to facilitate recording and monitoring of the physical and financial progress of works being undertaken as part of approved action plan by various rural local bodies (RLBs), urban local bodies (ULB’s) and Line departments

Action. Soft Captures details of Approved works (ported from Plan. Plus) Captures Fund Receipt Details & Release of funds for the expenditure incurred. Captures physical progress of works Captures financial progress of works (for RLBs in PRIASoft) Captures stage-wise geo- tagging of assets Captures Technical approval and Administrative sanction Implementation Status States on-board 15 No. of GPs using for 20162017 81, 129 No. of Works taken up for 2016 -2017 21, 46, 221 No. of GPs using for 20172018 86, 729 No. of Works taken up for 2017 -2018 37, 19, 770

Action. Soft - Process Flow Works ported Plan. Plus Action. Soft Technical Approval PRIASoft RLBs only Admin Approval Financial Progress Physical Progress NAD Geo-tagging of assets m. Action. Soft

National Asset Directory (http: //assetdirectory. gov. in) • NAD aims to keep a stock of all the assets created/controlled/ maintained by the Rural Local Bodies (RLBs) i. e. Panchayats at district, intermediate and village level; Urban Local Bodies (ULBs) i. e. Municipalities, Corporations, Town Areas and Line Departments in the country. It assigns a code to each asset for its unique identification leading to effective creation, maintenance & utilization of the assets.

National Asset Directory Maintains the list of immovable and movable assets of RLBs, ULBs & Line Departments Provides a unique Asset ID for each asset Generates comprehensive reports on List of Assets, Asset Maintenance Details, etc. Tracks asset transfers between different government entities Captures details associated with asset creation, maintenance, up gradation, earnings, etc. Implementation Status States on-board Total no. of assets 27 2, 41, 53, 145

Social Audit Portal (http: //socialaudit. gov. in • Social Audit aims to facilitate social audit of works taken under different schemes/programmes of central and state governments. It also facilitates the management of statutory meetings of local governments.

Social Audit– Key Features Registration of Social Auditor (SA) & Social Audit Facilitator (SAF) Provision of information requested by SA or SAF for auditing purpose Provision for uploading Social Audit Report submitted by SA or SAF Submission of action taken report on findings reported by Social Auditor

Social Audit-Implementation Status Social Audit is used so far by all three level of PRI • Total No. of Social Audit initiated by 14 states are 6, 510 • Total No. of meeting notices issued by 10 state are 2, 16, 694

Service. Plus (https: //serviceonline. gov. in) • Metadata-Based e-Service delivery framework • Service. Plus provides a single, unified, metadata-based portal to citizen and government alike where any service can be defined, accessed, delivered and monitored. It also has a built-in mechanism for re-dressal of grievances relating to deficiency or failure in service delivery. It facilitates the State Government in closely monitoring the process of service delivery at different stages of a service thereby helping to ensure timely delivery of service.

Rapid Rollout of e-Services • Effort (time, cost etc. ) to e-enable a service is lesser then an approach of setting up any modules/application. • Roadmap e-enabling any specific feature/component is dedicate toward decreasing the delivery time. • Form Wizard • Process Flow Management • Notification Designer • Document Designer • State specific configuration • Activating, Testing & Launching a service • Tracking application status • Call Back Functionality • Service Charge payable via Payment Gateways like e. Treasuries and CSC Wallet • Web service Integration for data sharing • Custom Reports

Components of e-Service Plus Beneficiar y Profile Applicatio n Submissio n Service Charges Payment Modes Work Flow Certificate Generatio n Grievance Redressal Kiosk Manageme nt Applicatio n Form Service Delivery

Training Management (http: //trainingonline. gov. in) • Training Management Portal provides a platform for government officials and elected representatives to state their training needs and for training organizations to address and manage these needs. Training organizations may include State Institutes of Rural Development (SIRDs), District Training Centers (DTCs) and Extension Training Centers (ETC). Training Management Portal attempts to automate all the processes involved in training management.

Training Management–Key Features Preparation of Training calendar On-line repository of training material Training Management Pool of Resource Persons Custom Feedback Forms Generation of Invitation Letters, Participation Certificates

38 Training Management- Stakeholder NIRD & PR, SIRDs, ETCs Central Ministries/ Departments State Departments / Organizations Local bodies

Training Management- Process Flow Preparation of Training Calendar Preparation of Agenda Preparation of Participant List Generate Reports Capture Feedback from Participants Update status of Training/ attendance

Implementation Status • NIRD and SIRDs SIRD No. of Trainings Published SIRD, MIZORAM 246 State Institute of Rural Development, TELANGANA 202 Haryana Institute of Rural Development, HARYANA 146 SIRD, TAMILNADU 17

National Panchayat Portals (http: //panchayatportals. gov. in) • NPP is a versatile front-end for citizens to access the information & services provided by the Panchayats. • Panchayats websites created using web-based content management and content exchange framework • All websites across the country are dynamically created. including District Panchayats, Intermediate Panchayats, Village Panchayats and Mo. PR, State Panchayati Raj Departments (35).

Dynamic Websites District Panchayat Block Panchayat Ministry of Panchayati Raj Gram Panchayat Dynamic Websites State PR Departments

NPP-Implementation Status Descriptions Count No. of Local Bodies with URL 1, 23, 449 No. of Local bodies uploaded content so far ZP: 484 IP: 4415 GP: 118520 No. of Panchayat uploaded contents 2271 ( Last one month) 13641 (Last six month) Total No. of Published Contents 74, 29, 120

Audit. Online (https: //auditonline. gov. in) • Audit. Online aims to facilitate online as well as offline audit of Government Institutions and monitoring the closure of audit paras. Create an online platform for recording the audit process. • Facilitate both internal/external audit of government department / PRIs / ULBs by bringing about transparency

Audit Online -Key Features § No transparency § Paper based Manual System At a Glance Audit Online Target Audience §Facilitate Internal & External Audit §Fully Configurable, Transparent §Fully Secured Benefits §Facilitates Accountability §Improves Efficiency §Strengthens Financial Management § Local Government Body § Line Department

Audit. Online - Stakeholders State AG Department C & AG Local Fund Audit (RLB) CCA, Ministries Stakeholders

Audit Online-Implementation Status Department Name Type of Auditee Units CCA Office, Mo. RD Internal Audit 38 Districts (DRDAs) Local Fund Panchayat Audit, Krishna , AP External Audit 950+ GPs

Meeting Management (https: //meetingonline. gov. in) • Meeting Management is a web-enabled application that facilitates issue of Meeting Notices, Agenda, Minutes of Meetings through this online portal to all invitee Departments, Government Officials. All Officials participating in meeting, can submit their responses online against the agenda points marked to them.

Meeting Management – Key Features Pre - Meeting Activities Schedule Meeting Date & Time, Venue Facilitates Finalizing of schedule and agenda through Chairperson’s approval Prepare and Publish Meeting Notice Re-schedule /Update Meetings

Meeting Management -Key Features Contd. . Post - Meeting Activities Record attendance of participates/attendees Record Decisions & Action points against each Agenda items Assign Action Points to respective Departments /Officials with Target Date Prepare and Publish Minutes of Meeting(Mo. M), Attendance as per Pre-defined templates Dashboards to Monitor Assigned , In Progress and Close Action Points

Meeting Management-Stakeholders RLB / ULB / Line Departments Elected Members Department officials Other Agencies Stakeholders

Meeting Management–Process Flow Preparation of Meeting Notice Finalized Invitee List Publish Meeting Notice & send notification Review of status by Chairperson Record details of Chairperson Preparation of Meeting Schedule Agenda of Meeting approval by Chairperson Schedule of Meeting approval by Chairperson Record Attendance of meeting Status Updation on the assigned Action Items Prepare MOM and Assign Action Points to Officers/Officials Delegate Action Items to Officials

Panchayat Award (http: //panchayataward. gov. in) • Panchayat Award is a web-enabled application that facilitates the selection of best performing panchayats under three type of awards by computerizing various steps leading to identification of Best Panchayats such as preparation of questionnaire, filling up of the questionnaire by Panchayats and scrutinizing and selection of the best performing Panchayats.

Panchayat Awards- Types of Awards DDUPSP NDRGGSP • ZP/BP/GP can be the participant for this award. • 10 Questionnaire ( General =1 &Thematic=9) are used • All Initiatives by Mo. PR • Gram Panchayats will be the only participant for this awards. • Only 1 questionnaire is used for GP level • All Initiative by Mo. PR MGNREGA • Gram Panchayats will be the only participant for this awards. • Only 1 questionnaire is for GP level. • All Initiative by Mo. RD

Panchayat Awards - Stakeholders Ministry Village Panchayat Block Panchayat District Panchayat NLFVA Panchayat Awards Block Level Committee State field team SPPAC District Level Committee

Panchayat Awards – Process Flow Mo. PR prepare Model Questionnaire State Modify or Published as it is ZP/BP/GP fill up questionnaire and freeze State Field team verified and submit report Recommedned Panchayat allocated to State Field team Assessment by committee BLC/DLC/SPPAC State review and submit top rank PRI to Ministry allocated them to NLFVA for field verification NLFVA verifiy the records and submit reports to Ministry Awards given on National Panchyati Raj Day(24 th April) State wise Best Performing PRIs are finalized Central committee Scrutinize NLFVA report

Panchayat Awards - Implementation Status On Board(2016 -17) Count States 27 ZP(Finalized ) 268 BP(Finalized ) 1008 GP(Finalized ) 54746 ZP (Awarded ) 25 BP (Awarded ) 38 GP (Awarded ) 149

PES MOBILE APPS

LGD Mobile App • Using this app, the user can view the following details of a district, sub-district or village: • Code • Name • Census 2011 code • State specific code

Area. Profiler Mobile App Area. Profiler Mobil App can be download from http: //areaprofiler. gov. in Using this app, the user can view : • Neighboring local bodies, Places of tourist interest, Boarding & Lodging details. • Details of Elected Representatives of the local body. • Details of various committees functional at Panchayat level and their member details. • Details of the Employees working in the local government

PRIASoft - Mobile App PRIASoft Mobile App can be download from https: //accountingonline. gov. in. Using this app, the user can view : • Cash Book, Scheme wise reports. • Details related to opening balance, closing balance and various voucher transactions.

m. Asset Mobile App • m. Asset is an android application for capturing & uploading photos of assets created through http: //assetdirectory. gov. in • While capturing photo, following details are captured: ü Longitude and latitude ü Date and time when photo is uploaded ü Type of Data (Point/ Line/ polygon) • The photos can be viewed in “Photo Uploaded through Mobile Report” available in NAD web application • Photo Details can be viewed on Google or Bhuvan map

m. Action. Soft Mobile App Multilingual Android-based app that supplements the Action. Soft web application Allows the user to capture geographical coordinates of each asset Captures the stage-wise progress of on-going activities for effective tracking and monitoring Shares the activity details with Action. Soft web application for report generation

m. Action. Soft - Significance 4. PRIASoft 5. NAD üProvide financial progress of activity Plan data is ported 1. Plan. Plus üPlan creation üPlan approval üMaintain asset details 2. Action. Soft 3. m. Action. Soft üTrack physical progress of activity üGenerate reports üCapture stage-wise physical progress for each asset in the activity üCapture the geocoordinates of the asset üCapture the images of the asset üShare the captured details with Action. Soft Local Government Directory (LGD)

m. Action. Soft – Field Visit • Naurangpur & Dhorka Gram Panchayats in Gurgaon District for testing of m. Action. Soft application

Demo Sites & Feed back Groups Product Name Demo URL Google Group Local Government Directory http: //lgdirectory. gov. in/demo lgdirectory@googlegroups. com Area Profiler http: //areaprofiler. gov. in/demo areaprofiler@googlegroups. com Plan. Plus http: //planningonline. gov. in/demo planplus_epri@googlegroups. com Action. Soft http: //reportingonline. gov. in/demo actionsoft@googlegroups. com PRIASoft http: //accounitngonline. gov. in/de mo priasoft_epri@googlegroups. com Asset Directory http: //assetdirectory. gov. in/demo assetdirectory@googlegroups. com Service. Plus http: //serviceonline. gov. in/demo serviceplus@googlegroups. com Training Portal http: //trainingonline. gov. in/demo trainingmgmt@googlegroups. com Social Audit http: //socialaudit. gov. in/demo socialaudit@googlegroups. com National Panchayat Portal http: //panchayatportals. gov. in/de mo npp-epri@googlegroups. com Audit. Online https: //auditonline. gov. in/demo auditonline@googlegroups. com

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