Environmental Services Directorate Vehicle Management Services Brief Description

Environmental Services Directorate Vehicle Management Services

Brief Description Of Service Vehicle procurement and replacement programming l Service and repair engineering l Service scheduling & admin l Fuel management l Vehicle excise duty licensing l Administration of insurance/accident l

Brief Description Of Service Monitoring of approved drivers l Road call & recovery l Vehicle disposal l Private hire/hackney testing l Contract monitoring l Short term vehicle hire l

Service Statistics Open round the clock mon-sat 365 day 24 hr emergency cover l 426 vehicles (of which 34 are passenger vehicles ) 67 trailers 21 plant are managed by VMS l Mot station carry out in excess of 2000 tests per year l 800, 000 ltrs of fuel issued per year from turnpike alone l

Customer Requirements Service delivery standards l Vehicles fit for purpose l Minimum down time l Spare vehicles l Spot hire l Professional guidance l Value for money l Confidence in service l

Legal Requirements Local government regs l Health & safety regs l Operators licence psv & hgv l Traffic regs l Employers responsibilities l Excise duty l Insurance l Vehicle testing regs l

Technical Standards Optimum fleet size & profile l Reduce purchase cost l Reduce diversity l Optimum pool fleet l Reduce fuel consumption l Reduce maintenance costs l Reduce down time l Performance monitoring l Total quality management l Bench marking l

Financial & Competitiveness Monitoring systems & controls l Scrutiny of cost centres l Risk management l Competitor analysis l Base budgeting l Cost of vor l

Transport Managers Responsibilities Manage the corporate obligation and undertaking by which the authority has been granted an operators licence ( LGV & PSV). l Responsible for ensuring that appropriate systems and procedures are in place for compliance with the law. l Ensuring that operators and drivers of vehicles comply with the law at all times. l

Transport Managers Responsibilities cont. . . Ensuring that management and maintenance of vehicles is both economical and efficient. l Ensuring that all vehicles operated by the authority are safe and fit for purpose at all times. l

Private Hire and Hackney Carriage Testing l Vehicles licensed by this authority carry out a significant amount of work which is currently contracted out by Social Services and Education. l VMS are responsible for examination of this type of vehicle. This is not covered in the review but has obvious linkages

Short Term Hire of Vehicles ( Self Drive included in Review) VMS manage the corporate procurement coordination and management of externally hired vehicles. l Provide spot hire of passenger vehicles from its pool fleet. l 690 vehicles /hire agreements for passenger vehicles in 2000/01 at a value of £ 52, 875 to user departments and affiliated bodies. l

Summary Transport is an extremely diverse and heavily legislated industry l Constantly changing technology l Authority’s obligation to ensure that vehicles used in external contracts let by the authority are safe and fit for purpose at all times. l People in the care of the authority and the general public are entitled to expect that services provided by it whether internally or externally are safe. l