Enterprise Income Verification System EIV Social Security Numbers

Enterprise Income Verification System (EIV) Social Security Numbers Dates to Remember! EI-EI -O-V reports and PIC(ing) and Grinning

Dates to Remember �A full SSN should never be put in an email – see PIH Notice 2010 -5 Privacy Protection � Only use your ID (M#) to log in, never another user’s ID � Recertify � May EIV users – by 10/28/2011 EIV (mandatory) training must be completed by 10/31/2011

Dates to Remember (cont’d) � New and updated EIV training – Version 9. 3 10/27 -28/2011 � Debts Owed Module – 12/31/2011 - deadline to input - must have Program Administrator role for PH & HCV

Reports Reviewed Quarterly by Headquarters PHA Usage Deceased Tenants Identify Verification Reports

HUD Designated EIV Stars Quarterly List �See PIH RHIIP. TA message 2011 -54 dated 9/28/11 – How to be a HUDDesignated EIV Star �And PIH RHIIP TA message 2011 -45 – 2011 Quarter 3 – Star PHAs listed �Deceased Tenants Report �Identity Verification Report

Identity Verification Report �Consists of Three Reports (Tabs) ◦ Failed EIV Prescreening ◦ Failed SSA Identity Test ◦ Pending Verification – no action needed

Identity Verification Reports �Guidance �PIH found in: RHIIP TA message #2011 -50 dated 8/31/11 �PIH RHIIP TA message #2011 -43 dated 7/21/11 (Executive Director guidance)

Failed EIV Processing �Sample �Failed error: effective date check ◦ Check for a current annual reexam date, if no current – must do reexam, or EOP if tenant moved out.

Failed SSA Identity Test �Sample errors: ◦ SSN not found in SSA records ◦ SS and SSI cannot be disclosed due to discrepancy in name ◦ Surname matched, but date of birth did not match

Failed SSA Identity Test �Holly – PIC � Job Aide, SSA matches - names, Alt IDs, Birth Dates, Algorithmically Incorrect SSNs � Job Aid for Tenant ID Management ◦ Revised May 4, 2011 ◦ http: //portal. hud. gov/hudportal/documents/huddoc ? id=job_aid_tenant_id-mgt. pdf

If All Else Fails (Quarter 3 2011 Guidance) (info could change for Quarter 4 2011) �See PIH RHIIP TA, Guidance to Executive Directors, Notice 2011 -43 dated 7/21/11, page 3, item 2 ◦ 2. For any case in which your agency determined that the 50058 information is correct, send PHA Code, legible copy of SSA notice that info is correct, Ho. H first and last name and copy of tenant’s SSN card – by FAX ONLY (202) 485 -0288. HUD (HQs) will use this info to resolve discrepancy with SSA.

Additional References � EIV Information Page � EIV Training and Technical Assistance Page � PIH Notices ◦ Main page – includes PIH RHIIP Notices – Tips and Guidance ◦ http: //portal. hud. gov/hudportal/HUD? src=/program_off ices/public_indian_housing/programs/ph/rhiip/uivsyste m ◦ http: //portal. hud. gov/hudportal/HUD? src=/program_off ices/public_indian_housing/programs/ph/rhiip/training ◦ http: //portal. hud. gov/hudportal/HUD? src=/program_off ices/administration/hudclips/notices/pih

References (continued) � PIH 2011 -25 – Extended Notice PIH 2010 -19 Guidance for Effective and Mandatory Use of EIV System � PIH Notice 2011 -2 – Extension of Notice 201003 – Verification of SSNs and Benefits � PIH Notice 2010 -50 - Deceased Tenants Report � PIH Notice 2010 - 25 - Timely Reporting of 50058 s � PIH Notice 2010 -15 – Privacy Protection

Contacts: Sharon Camp – (205)-745 -4366 Sharon. J. Brown@hud. gov Holly Poteete – (205)-745 -4433 Holly. Poteete@hud. gov