Entering Template Vouchers Concept Entering Template Vouchers Entering

Entering Template Vouchers Concept

Entering Template Vouchers

Entering Template Vouchers Step 1 Begin by navigating to the Invoice Information page. Click the Scroll Down arrow.

Entering Template Vouchers Step 2 Click the Accounts Payable menu.

Entering Template Vouchers Step 3 Click the Vouchers menu.

Entering Template Vouchers Step 4 Click the Add/Update menu.

Entering Template Vouchers Step 5 Click the Regular Entry menu.

Entering Template Vouchers Step 6 Click the Voucher Style list.

Entering Template Vouchers Step 7 Click the Template Voucher list item.

Entering Template Vouchers Step 8 Click in the Short Supplier Name field.

Entering Template Vouchers Step 9 Enter the desired information into the Short Supplier Name field. Enter "BAELECTRIC-001".

Entering Template Vouchers Step 10 Click in the Invoice Date field.

Entering Template Vouchers Step 11 Enter the desired information into the Invoice Date field. Enter "12/12/2009".

Entering Template Vouchers Step 12 Click in the Gross Invoice Amount field.

Entering Template Vouchers Step 13 Enter the desired information into the Gross Invoice Amount field. Enter "1000".

Entering Template Vouchers Step 14 Click the Add button.

Entering Template Vouchers Step 15 Use the Invoice Information page to enter or view invoice information, including invoice header information, non-merchandise charges, and voucher line and distribution information.

Entering Template Vouchers Step 16 The Pay Terms field displays the default payment terms. These terms are populated from the Payables default hierarchy.

Entering Template Vouchers Step 17 Click the horizontal scrollbar.

Entering Template Vouchers Step 18 Click the Template link.

Entering Template Vouchers Step 19 Use the Template ID field to enter a descriptive title for your template so that you can easily search and reference this template in the future. Enter the desired information into the Template ID field. Enter "ELECTRIC".

Entering Template Vouchers Step 20 Click in the Description field.

Entering Template Vouchers Step 21 Enter the desired information into the Description field. Enter "Monthly Electric Template".

Entering Template Vouchers Step 22 Click the OK button.

Entering Template Vouchers Step 23 Click the horizontal scrollbar.

Entering Template Vouchers Step 24 Use the Distribute By list to select the distribution method: Amount or Quantity.

Entering Template Vouchers Step 25 Click in the Description field.

Entering Template Vouchers Step 26 Use the Description field in the Invoice Lines grid to enter a description of the charges related to vouchers created using this template. Enter the desired information into the Description field. Enter "Monthly Electric Bill".

Entering Template Vouchers Step 27 Click the vertical scrollbar.

Entering Template Vouchers Step 28 Use the Account field to allocate this charge to an account within your organization. In this example, the charge for the electric bill is assigned to the Utilities account. Click in the Account field.

Entering Template Vouchers Step 29 Enter the desired information into the Account field. Enter "642000".

Entering Template Vouchers Step 30 Use the Dept field to allocate this charge to one or more departments within your organization. Click in the Dept field.

Entering Template Vouchers Step 31 Enter the desired information into the Dept field. Enter "11000".

Entering Template Vouchers Step 32 Click the Add multiple new rows button.

Entering Template Vouchers Step 33 Enter the desired information into the field. Enter "2".

Entering Template Vouchers Step 34 Click the OK button.

Entering Template Vouchers Step 35 Because you are dividing the expense between three departments, you need to adjust the amount on the first distribution line.

Entering Template Vouchers Step 36 Click in the Merchandise Amt field.

Entering Template Vouchers Step 37 Enter the desired information into the Merchandise Amt field. Enter "400".

Entering Template Vouchers Step 38 Click in the Merchandise Amt field.

Entering Template Vouchers Step 39 Enter the desired information into the Merchandise Amt field. Enter "250".

Entering Template Vouchers Step 40 Click in the Account field.

Entering Template Vouchers Step 41 Enter the desired information into the Account field. Enter "642000".

Entering Template Vouchers Step 42 Click in the Dept field.

Entering Template Vouchers Step 43 Enter the desired information into the Debt field. Enter "14000".

Entering Template Vouchers Step 44 Click in the Merchandise Amt field.

Entering Template Vouchers Step 45 Enter the desired information into the Merchandise Amt field. Enter "350".

Entering Template Vouchers Step 46 Click in the Account field.

Entering Template Vouchers Step 47 Enter the desired information into the Account field. Enter "642000".

Entering Template Vouchers Step 48 Click in the Dept field.

Entering Template Vouchers Step 49 Enter the desired information into the Dept field. Enter "31000".

Entering Template Vouchers Step 50 Next, save the voucher template and proceed to creating a new voucher by using the voucher template. Click the Save button.

Entering Template Vouchers Step 51 Notice that the Voucher ID field changes from NEXT to a number generated by the system when you save your information.

Entering Template Vouchers Step 52 Click the Regular Entry link.

Entering Template Vouchers Step 53 Click in the Short Supplier Name field.

Entering Template Vouchers Step 54 Enter the desired information into the Short Supplier Name field. Enter "BAELECTRIC-001".

Entering Template Vouchers Step 55 Click the Add button.

Entering Template Vouchers Step 56 Click the Expand section button.

Entering Template Vouchers Step 57 Use the Copy From list to select the template voucher. Click the Copy From list.

Entering Template Vouchers Step 58 Click the Template list item.

Entering Template Vouchers Step 59 Click the Go link.

Entering Template Vouchers Step 60 Use the Voucher Template page to select a template to copy.

Entering Template Vouchers Step 61 Use the Template ID field to enter or search for the ID you assigned to the voucher template.

Entering Template Vouchers Step 62 Enter the desired information into the Template ID field. Enter "ELECTRIC".

Entering Template Vouchers Step 63 Click the Copy from template button.

Entering Template Vouchers Step 64 Click in the Invoice No field.

Entering Template Vouchers Step 65 Enter the desired information into the Invoice No field. Enter "Electric-01".

Entering Template Vouchers Step 66 Click in the Invoice Date field.

Entering Template Vouchers Step 67 Enter the desired information into the Invoice Date field. Enter "12/15/2009".

Entering Template Vouchers Step 68 Click the vertical scrollbar.

Entering Template Vouchers Step 69 Click the View All link.

Entering Template Vouchers Step 70 Notice that the distribution lines from the template voucher are copied to your current voucher.

Entering Template Vouchers Step 71 Click the Save button.

Entering Template Vouchers Step 72 Notice that the Voucher ID field changes from NEXT to a number generated by the system when you save your information.

Entering Template Vouchers Step 73 You have successfully created a template voucher and used it to create a new regular voucher. End of Procedure.