Enter your location in the chat window lower

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Enter your location in the chat window (lower left of screen) 1

Enter your location in the chat window (lower left of screen) 1

Choose the answer that best reflects you (or your organization) 1. Authorized Representative 2.

Choose the answer that best reflects you (or your organization) 1. Authorized Representative 2. Program Director 3. Performance Specialist 4. IT Professional 5. Other 2

June 15, 2021 High Impact Partners on behalf of the Employment and Training Administration,

June 15, 2021 High Impact Partners on behalf of the Employment and Training Administration, DOL November 29, 2018

Danielle Kittrell, Ph. D. Workforce Analyst, U. S. Department of Labor, Employment and Training

Danielle Kittrell, Ph. D. Workforce Analyst, U. S. Department of Labor, Employment and Training Administration 4

Your Facilitators: ¡Kisha Toppin TA Coach High Impact Partners ¡Aaron Leson TA Coach High

Your Facilitators: ¡Kisha Toppin TA Coach High Impact Partners ¡Aaron Leson TA Coach High Impact Partners 5

Your Facilitators: ¡Akeelah Harrell Ready to Work, Technical Assistance Lead 6

Your Facilitators: ¡Akeelah Harrell Ready to Work, Technical Assistance Lead 6

Today’s Objective In an effort to support grantees entering their No-Cost Extension Period/Period of

Today’s Objective In an effort to support grantees entering their No-Cost Extension Period/Period of Performance Extension, this webinar will provide strategies and effective practices for addressing staff transitions. Grantees will have the opportunity to ask questions, receive feedback from their peers and discuss the impact of staff transitioning while striving to reach performance goals. 7

Choose the answer that best reflects you (or your organization) 1. 3 -5 Months

Choose the answer that best reflects you (or your organization) 1. 3 -5 Months 2. 6 Months 3. 9 Months 4. 12 Months 5. Other 8

 • Developing Plans for Efficient Staff Transitions • Preparing for a Major Staff

• Developing Plans for Efficient Staff Transitions • Preparing for a Major Staff Exodus before the Grant Ends • Addressing Staff Fatigue and Low Motivation • Keeping Staff Engaged via Incentives

Developing Plans for Efficient Staff Transitions during the No-Cost Extension (NCE)

Developing Plans for Efficient Staff Transitions during the No-Cost Extension (NCE)

 • Develop a checklist of functions critical for grant success • Ensure staff

• Develop a checklist of functions critical for grant success • Ensure staff knows the timeline/expectations for the NCE period • Make a determination regarding the key positions needed to close out grants and clients

 • Overlap in-house roles in preparation for positions potentially becoming vacant • Working

• Overlap in-house roles in preparation for positions potentially becoming vacant • Working with partners to designate a point person to support program reporting until grant ends

Choose the answer that best reflects you (or your organization) In the Chat Box—Share

Choose the answer that best reflects you (or your organization) In the Chat Box—Share Your Answer HOW ARE YOU ENSURING THAT STAFF TRANSITION EFFICIENTLY? 13

Preparing for a Major Staff Exodus before the Grant Ends

Preparing for a Major Staff Exodus before the Grant Ends

 • Conducting audits more frequently to ensure the collection of program data •

• Conducting audits more frequently to ensure the collection of program data • Ensuring client files are updated

 • Confirming staff handoffs • Making sure clients remain engaged and connected to

• Confirming staff handoffs • Making sure clients remain engaged and connected to staff

Choose the answer that best reflects you (or your organization) In the Chat Box—Share

Choose the answer that best reflects you (or your organization) In the Chat Box—Share Your Answer HOW WILL YOU KEEP CLIENTS ENGAGED UNTIL THE GRANT ENDS? 17

Addressing Staff Fatigue and Low Motivation

Addressing Staff Fatigue and Low Motivation

 • Overlapping positions on other projects • Allowing for flexible and creative scheduling

• Overlapping positions on other projects • Allowing for flexible and creative scheduling • Celebrating performance achievements along the way

 • Keeping the End Goal in Front of Staff • Chart Progress to

• Keeping the End Goal in Front of Staff • Chart Progress to the Finish Line

Choose the answer that best reflects you (or your organization) In the Chat Box—Share

Choose the answer that best reflects you (or your organization) In the Chat Box—Share Your Answer HOW ARE YOU ADDRESSING STAFF FATIGUE & LOW MOTIVATION? 21

Keeping Staff Engaged via Incentives

Keeping Staff Engaged via Incentives

 • Providing support and assistance to secure agency or partner positions • Giving

• Providing support and assistance to secure agency or partner positions • Giving staff members additional responsibilities on the grant

Choose the answer that best reflects you (or your organization) In the Chat Box—Share

Choose the answer that best reflects you (or your organization) In the Chat Box—Share Your Answer HOW DO YOU INCENTIVIZE STAFF AT THIS POINT? 24

Grantee Sharing 25

Grantee Sharing 25

Grantee Sharing Decreasing the Number of Sites but Serving All Clients • Anne Arundel

Grantee Sharing Decreasing the Number of Sites but Serving All Clients • Anne Arundel (MD) • It’s My Community Initiative (OK) Changing Direct Service Provider Mid-way through Grant • City of Providence (RI) Shifting Roles as Staff Move to Outside Positions • San Jacinto (TX) 26

Enter your questions in the chat window (lower left of screen) 27

Enter your questions in the chat window (lower left of screen) 27

Choose the answer that best reflects you (or your organization) Choose One Category Reviewing

Choose the answer that best reflects you (or your organization) Choose One Category Reviewing Previous Strategies Shared Developing Plans for Efficient Staff Transitions Preparing for a Major Staff Exodus before the Grant Ends Addressing Staff Fatigue and Low Motivation Keeping Staff Engaged via Incentives 28

¡H-1 B RTW Grant Wrap-up Checklist } https: //h 1 breadytoworkforcegps. org/res ources/2018/10/22/21/30/H-1 B-RTW-Grant.

¡H-1 B RTW Grant Wrap-up Checklist } https: //h 1 breadytoworkforcegps. org/res ources/2018/10/22/21/30/H-1 B-RTW-Grant. Wrap-up-Checklist ¡Ready to Work Community of Practice } Your home for all of Ready to Work online resources êhttps: //h 1 breadytoworkforcegps. org/ 29

U. S. Department of Labor RTW@dol. gov

U. S. Department of Labor RTW@dol. gov

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