Enrollment Management Records Registration Advanced Training Registration Transactions

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Enrollment Management Records & Registration Advanced Training Registration Transactions

Enrollment Management Records & Registration Advanced Training Registration Transactions

Topics 1. Registration Deadlines 2. Registration Basics 3. Registration Cards: Yellow, Pink, Green, Blue,

Topics 1. Registration Deadlines 2. Registration Basics 3. Registration Cards: Yellow, Pink, Green, Blue, Yellow 4. Enrollment Authorization – After the Term 5. Registration SOP Rev. 200911 2

Registration Deadlines Online and in-person deadlines vary by part-ofterm (full, 1 st/2 nd half,

Registration Deadlines Online and in-person deadlines vary by part-ofterm (full, 1 st/2 nd half, etc. ) Last day to add: 2 nd Friday Refund: 3 rd Friday Drop w/o grade: 3 rd Friday Drop online: 12 th Friday More deadlines details can be found at schedule. unm. edu – Deadline Dates Rev. 200911 3

Registration Basics Students may register online at my. unm. edu: Student Life tab Lobo.

Registration Basics Students may register online at my. unm. edu: Student Life tab Lobo. Web Registration deadlines apply, and restrict, selfservice options. Rev. 200911 Registration Errors prevent self-service registration and require authorization to override: SFASTCA – error list Faculty overrides Yellow, Green, Pink, and Blue cards – overrides 4

Registration Cards may be used to add or drop. Student signature required for any

Registration Cards may be used to add or drop. Student signature required for any transaction. Course Information is not always complete. The required card varies based on transaction and deadline. After Deadline transaction fees are either $10 or $75. Rev. 200911 Not all errors can be overridden with a card: Yellow/Pink: Closed, PREREQ, COREQ, TIME, Duplicate, Instructor Permission Req Green: Level Blue: Drop ISE, ISM, ISR Cards can be layered if necessary to save the student re-acquiring signatures. 5

Yellow Card – Before Deadlines Used to: Change grade mode, Change credit hours, Change

Yellow Card – Before Deadlines Used to: Change grade mode, Change credit hours, Change sections, Override listed and Instructor Permission Req errors. Prior to deadlines only. Rev. 200911 No transaction fee. Required signatures: Student (always), Chair (Duplicate only), Instructor (Audit or other override). Fast. Info #2046 6

Pink Card – After Deadlines Used to: Change grade mode, Change credit hours, Change

Pink Card – After Deadlines Used to: Change grade mode, Change credit hours, Change sections, Override listed errors. After deadlines, before the end of the term (last day of instruction). Fast. Info #2065 Rev. 200911 Transaction fees: $10 for section or grade mode change, $75 for course add or credit hour change. Required signatures: Student (always), Course Dean (always), Chair (Duplicate only), Instructor (Audit or other override). 7

Pink Card – Charging Fees From the Fees portion (bottom) of SFAREGS: Options –

Pink Card – Charging Fees From the Fees portion (bottom) of SFAREGS: Options – SFAEFEE Choose appropriate fee, M 058 ($75) or M 158 ($10). Save. Exit SFAEFEE and continue processing on SFAREGS. Rev. 200911 8

Green Card – Level Restriction Used to: Override Level Restriction errors. Before the end

Green Card – Level Restriction Used to: Override Level Restriction errors. Before the end of the term (last day of instruction) If after last day to add then Pink Card is also required. Fast. Info #2063 Rev. 200911 Transaction fee only if processing after last day to add. Required signatures: Student (always), Instructor (always), Student Advisor (undergraduate taking a graduate course), OGS (see card). 9

Blue Card – Drop Introductory Used to drop Introductory Studies (ISE/ISM/ISR 100) courses. Use

Blue Card – Drop Introductory Used to drop Introductory Studies (ISE/ISM/ISR 100) courses. Use drop code appropriate for date submitted. The advisor will mark the Introductory Studies course(s) to drop. Rev. 200911 No transaction fee. Required signatures: Student (always), UCAC Advisor (always). Only UCAC Advisors are authorized to sign. May be submitted with a Yellow Card to switch section. Fast. Info #5119 10

Yellow Card – Withdrawals Used to Withdraw after This may also be used to

Yellow Card – Withdrawals Used to Withdraw after This may also be used to 12 th week. drop courses prior to the 12 th week if a student No transaction fee. can’t access their Required signatures: Lobo. Web account due Student (always), to a hold or other issue. Student’s Dean (always). In this case, the Dean’s Fast. Info #2046 signature is not required. Rev. 200911 11

Enrollment Authorization – After the Term This form is used by students to add

Enrollment Authorization – After the Term This form is used by students to add or change course information after the term. They are normally processed within a business day of receipt. NOTE: Once it is given to the professor, the student can no longer handle it since it has a grade. Rev. 200911 12

Enrollment Authorization – After the Term All sections must be complete (signatures, dates, course

Enrollment Authorization – After the Term All sections must be complete (signatures, dates, course info, etc). Form will generate a Late Transaction Fee, either $10 or $75 depending on transaction. Once the instructor has added the grade, the student can no longer handle the form. Rev. 200911 13

Registration SOP Before attempting Attempt to process registration, verify: registration on SFAREGS: Student has

Registration SOP Before attempting Attempt to process registration, verify: registration on SFAREGS: Student has signed and dated card, Enter Term and UNM ID in Key Block Information is legible, Next Block Sufficient course information is listed If there are holds, review (Term/CRN or them with the student. Term/Dept/Course/Sec), Correct card for transaction. FI #4060, #4168 for Error Message FAQ Rev. 200911 14

Registration SOP Is student ELigible to register? If status is SW, it must be

Registration SOP Is student ELigible to register? If status is SW, it must be changed to EL. Enter new course info on the next blank line: CRN or Subject, Course, Section Next Block Or select existing course to be changed. FI #4060, #4168 for Error Message FAQ Rev. 200911 15

Registration SOP Is this a variable credit course? Are you changing the grade mode?

Registration SOP Is this a variable credit course? Are you changing the grade mode? Enter hours requested by student. No fractions. Credit and Bill Hours must match. Note hours entered on card. Rev. 200911 Select from Audit, Credit/No Credit, or standard options only. If a mode isn’t listed then it is not available. 16

Registration SOP Save the transaction(s). If there are errors: Are you dropping a section?

Registration SOP Save the transaction(s). If there are errors: Are you dropping a section? Select the appropriate drop Verify correct override authority, signature(s) is present on card, If so, enter a “Y” in the Over column, Save and repeat as needed. Rev. 200911 code from the list. DD should only be used for a section change or for a section never successfully registered. FI #4060, #4168 for Error Message FAQ 17

Registration SOP Save the transaction(s). If there are no other errors you will be

Registration SOP Save the transaction(s). If there are no other errors you will be moved to the Fee Assessment block. Accept the default Fee Assessment. Click on OK if Fee Assessment popup appears. Save again. Rollback or Tab to return to Key Block. Rev. 200911 18

Registration SOP Date stamp the card and highlight any change to level, grade mode,

Registration SOP Date stamp the card and highlight any change to level, grade mode, or credit hours. Cards are filed at MVH for the current term(s) and in the Records Vault for the previous year. Rev. 200911 Permissible exceptions to signature and card authority: No override marked on card but instructor signed then Closed or Instructor Permission Required ok to override. If all prerequisites can be confirmed as successful (transcript or repeat), then ok to override. 19

Registration SOP – Prereq Check If the student receives a PREREQ error and claims

Registration SOP – Prereq Check If the student receives a PREREQ error and claims to have the required prerequisite(s): SSAPREQ to find all required prerequisites. SHASUBJ – Subject GPA tab to see if the student does, or does not have them. UNM and transfer work will be listed. Rev. 200911 If prerequisites are missing, or transfer work should apply, the student should be referred to the department offering the section for an override. 20

Other Useful Information Which error did the student receive? Look on SFASTCA. If the

Other Useful Information Which error did the student receive? Look on SFASTCA. If the student has questions about meeting a pre-requisite, they should see their Academic Advisor. Rev. 200911 Overrides that have been granted to the student by the Instructor or Department can be found on SFASRPO. 21

Things to Remember Fast. Info includes answers related to each registration card. Most of

Things to Remember Fast. Info includes answers related to each registration card. Most of the Registration forms are available at registrar. unm. edu/forms. htm Security Role you will need to process: Registration Processor Rev. 200911 22

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