Enhancing Oral Presentations Using Electronic Slides and Overhead

Using Visual Aids Audience Clarify Main Points Create Interest Setting Content Add Variety Improve

Types of Visual Aids Overhead Transparencies Electronic Presentations Chalkboards and Whiteboards Flip Charts 35

Types of Visual Aids Product Samples Scale Models Audio Tapes Film Strips and Movies

Planning Effective Slides Gather Information Select the Format Purpose Audience © Prentice Hall, 2003

Overhead Transparencies Advantages ·Inexpensive ·Easy to Use ·Simple to Create © Prentice Hall, 2003

Overhead Transparencies Disadvantages ·Lack of Flexibility ·Fragile Format ·Overhead Projectors © Prentice Hall, 2003

Electronic Presentations Advantages Disadvantages Real-Time Data Specialized Equipment Multimedia Technique Over Content Flexibility and

Creating Effective Slides Content and Graphics Design Elements Consistency Special Effects Readability Simplicity ©

Writing Readable Content • Select a central idea • Limit the content • Write

Effective Graphics Reduce Details Avoid Repetition Shorten Numbers Limit Data Highlight Key Points Adjust

Selecting Design Elements Color Schemes Background Design Fonts and Type Styles Clip Art Images

Achieving Design Consistency Slide Master Feature © Prentice Hall, 2003 Layout Templates Business Communication

Animation and Special Effects Transitions Hyperlinks Builds © Prentice Hall, 2003 Business Communication Today

Effective Slides Readable Consistent Simple Audience Centered Mechanically Correct Clear and Focused © Prentice

Developing a Clear Structure Cover Slides Introduction Slides Blueprint Slides • Present the Title

Creating Effective Handouts Complex Charts or Diagrams Company Reports Magazine Articles Case Studies Lists

Preparing to Give a Presentation Master the Material Learn Hardware and Software Practice the

Introducing the Slides Overhead Transparencies Electronic Slides Pointing Changing Highlighting Discussing © Prentice Hall,

Limiting the Number of Slides Length of the Presentation Complexity of the Material Nature

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Enhancing Oral Presentations Using Electronic Slides and Overhead Transparencies © Prentice Hall, 2003 Business Communication Today 1

Using Visual Aids Audience Clarify Main Points Create Interest Setting Content Add Variety Improve Learning Purpose © Prentice Hall, 2003 Business Communication Today 2

Types of Visual Aids Overhead Transparencies Electronic Presentations Chalkboards and Whiteboards Flip Charts 35 -Millimeter Slides © Prentice Hall, 2003 Business Communication Today 3

Types of Visual Aids Product Samples Scale Models Audio Tapes Film Strips and Movies Television and Videotapes © Prentice Hall, 2003 Business Communication Today 4

Planning Effective Slides Gather Information Select the Format Purpose Audience © Prentice Hall, 2003 Business Communication Today 5

Overhead Transparencies Advantages ·Inexpensive ·Easy to Use ·Simple to Create © Prentice Hall, 2003 Business Communication Today 6

Overhead Transparencies Disadvantages ·Lack of Flexibility ·Fragile Format ·Overhead Projectors © Prentice Hall, 2003 Business Communication Today 7

Electronic Presentations Advantages Disadvantages Real-Time Data Specialized Equipment Multimedia Technique Over Content Flexibility and Portability Overuse of Special Effects © Prentice Hall, 2003 Business Communication Today 8

Creating Effective Slides Content and Graphics Design Elements Consistency Special Effects Readability Simplicity © Prentice Hall, 2003 Business Communication Today 9

Writing Readable Content • Select a central idea • Limit the content • Write short phrases • Use parallel grammar • Prefer the active voice • Use short informative titles © Prentice Hall, 2003 Business Communication Today 10

Effective Graphics Reduce Details Avoid Repetition Shorten Numbers Limit Data Highlight Key Points Adjust Size & Design © Prentice Hall, 2003 Business Communication Today 11

Selecting Design Elements Color Schemes Background Design Fonts and Type Styles Clip Art Images © Prentice Hall, 2003 Business Communication Today 12

Effective Slides Readable Consistent Simple Audience Centered Mechanically Correct Clear and Focused © Prentice Hall, 2003 Business Communication Today 15

Developing a Clear Structure Cover Slides Introduction Slides Blueprint Slides • Present the Title • Define the Topic • Define an Agenda • Name the Presenter • Clarify the Topic • Provide a Road Map • Grab Attention © Prentice Hall, 2003 • Inform the Audience • Serve as a Sign Post Business Communication Today 16

Creating Effective Handouts Complex Charts or Diagrams Company Reports Magazine Articles Case Studies Lists of Websites Copies of Slides © Prentice Hall, 2003 Business Communication Today 17

Preparing to Give a Presentation Master the Material Learn Hardware and Software Practice the Delivery Limit the Number of Slides © Prentice Hall, 2003 Business Communication Today 18

Introducing the Slides Overhead Transparencies Electronic Slides Pointing Changing Highlighting Discussing © Prentice Hall, 2003 Business Communication Today 19

Limiting the Number of Slides Length of the Presentation Complexity of the Material Nature of the Special Effects © Prentice Hall, 2003 Business Communication Today 20