Engineering Graduate School of Biomedical Engineering General school

Engineering Graduate School of Biomedical Engineering General school Induction Information

Welcome to the School If you are new to universities, new to UNSW, new to study or just new to the school, the start can be a bit daunting. Don’t worry, we will get there. This information package is to help you through the first few hurdles and to give you a general introduction to UNSW. You will find you will be working in several different buildings and different labs. This is a great way to meet people and see different working environments. It also an opportunity to attend a lot of different lab and building inductions. UNSW safety is lead by Health and Safety Management System The system keeps people safe by identifying risks and implementing controls in a cycle of continuous improvement 1

Where to start? One of the key web sites to get to know is the health and safety unit https: //safety. unsw. edu. au/ You are going to need a z pass to access many of the UNSW systems. This is your unique z number and a password. You will need to set this up in ID Management If you don’t have a z number, please contact the school administration biomedeng@unsw. edu. au This flow chart might help with getting a z number.

Induction The first step is to work through the HS 006 Health & Safety Induction Form and meet with your supervisor The information in this document can help you fill in this induction form. With your supervisor, you will complete the induction form and the HS 006 a Health & Safety Individual Training Plan Enrol in any training you need and complete the online courses. More information on training later. Everybody must complete • On-Line Work Health & Safety Awareness • On-Line Ergonomics • If you are assigned a desk you must complete the HS 114 Workstation Checklist

Lab inductions Access to labs requires • Completion of lab safety awareness training • Enrolment in PC 2 biosafety training • Copies of your HS 006 and HS 006 a • Screen shots of your training records Send all this to the lab manager and join the next lab tour.

School Office The school office is on level 5 of the Samuels Building (map reference F 25) The office can help with New staff Purchasing Computers Desk allocation And so much more Check out the school web page for useful information

Health and Safety Unit This is the go to web site if you have questions about safety resources and systems

How to find the health and safety documents To find the latest version of health and safety documents and policies search the health and safety unit’s document and resources page https: //safety. unsw. edu. au/documentsresources Use the keyword to search. Document numbers are very handy.

Terminology Acronyms are an enduring love of all organisations. Some of the recent terms that all mean the same thing • Work place health and safety (WHS) • Occupational health and safety ( OHS) • Health and safety (HS) • Health safety and environment (HSE) Risk assessments (RA) , risk management forms (RMF), safe working procedures (SWP), safe operating procedures (SOP). It can be bewildering, particularly if you are changing countries, states, universities or industries. Sorry about that. It will get easier.

Office Safety Office work is common to every one at UNSW. The office safety tool kit is a resource to help identify and control the risks. Every year, manual handling and ergonomic injures have serious impacts on staff and students at UNSW. Don’t let it happen to you. You must complete: On-Line Ergonomics training and take steps to prevent these injuries happening to you If you area assigned a desk, you must complete a HS 114 Workstation Checklist The “Office Safety Toolkit” covers • “safety signs” • “Hazards & Risks” • “Controls/Preventative Measures” • “Workstation Set up”

Manual Handling One of the major causes of injury at UNSW is slips trips and falls and manual handling. If you see a trip hazard (spills, clutter on the floor , leads). Take action • Isolate the area • Remove the hazard (if safe to do so) • Report it to staff immediately. If you are moving items , use the trolley available. Heavy items must be assessed and the move planned HS 432 Hazardous Manual Tasks Procedure Estate management is responsible for building and ground maintenance. Phone 9385 5111 or email: estate@unsw. edu. au

Off site work and travel UNSW is a global university. You maybe required to go off site to attend conferences, field trips or overseas. You will need to follow your school policies and guidelines and follow the safety rules for off site activities. It will take a bit of planning. Fieldwork does not just mean working outside in a paddock. Hospital and factory visits are also included and may require extensive planning Please check the HS 917 Fieldwork Procedure to see if it applies to you and talk to your supervisor. Off site work has financial, legal and HR implications as well as safety Use the office safety tool kit-Hazard and risks section to find further safety information on travel and off site work. Search the HR and Finance web sites for the latest information on travel.

My. UNSW Key portal for dealing with administration See the information site for details and instructions. Leave forms, travel, training enrolment, pay slips and more!

Training There a number of different ways training is delivered at UNSW. You will also need task training in your specific field. It may be online via Moodle, face to face or a mix of both. Safe working procedures (SWP) and risk management forms (RMF) provide the frame work for your speciality area. They are your task specific “how to…”documents. The Health and Safety Unit’s training web site contains detailed instructions on what UNSW courses you need to do and how to enrol. Training may differ depending of staff or student needs University training will provide you with general background knowledge You will need to work with your supervisor and complete a HS 006 a Health & Safety Individual Training Plan To ensure your training in specific RMF and SWP’s needs are identified on this form and a training plan implemented

Staff Training Biomedical engineering is a very diverse field. This required a wide range of knowledge. While you may not be working directly with hazardous chemicals or biologicals you and your student will be working in environments that contain these hazards. UNSW Training If you are a supervisor, you will be responsible for identified student training needs and ensuring they are competent to do their work. On-Line Green Lab Environment Compliance The basics you need On-Line Work Health & Safety Awareness On-Line Ergonomics HS for Supervisors (Lab Based) Laboratory Safety Awareness Follow the training website instructions on how to enrol in general training courses and Hazardous Substances identify the hazard specific training you will Biosafety for PC 2 Laboratories need.

Student Training You will need a wide range of training to understand the risk and hazards associated with the diversity biomedical field. UNSW specialist training is mostly free and available to students with the approval of their supervisor. Biosafety for PC 2 laboratories is a prerequisite for entry into many of the shared facilities, even if you are not working with living organisms or biological material. UNSW training Check out the My. UNSW Training Registration Guide For enrolment. Please note, Biosafety for PC 2 Laboratories- is face to face training

Workstation checklist Manual Tasks & Ergonomics Ergonomic and manual handling injuries are expensive, painful, difficult to treat and can lead to life long pain and disability Prevention is the key Use the online resources, get the ergonomics training and complete a workstation check list

Got a safety issue? –tell someone One of the keys to great safety is reporting. Reporting Hazards & incidents See something –tell someone This site contains official UNSW online reporting system: Lucky no one got hurt –tell someone Doesn’t look right –tell someone Who do you tell ? • instructional videos • Guidelines • Supervisor guides Your supervisor as soon as possible. They are your first point of contact. Tech Staff /office staff /lab manager Reporting hazards in the workplace is a legal responsibility Your health and safety representative On line reporting system through “my. UNSW” Use email, face to face, telephone or carrier pigeon – as long as it gets reported to someone, who can take timely action HS 336 Responsibility, Authority and Accountability

Safety communication Talk to your supervisor. They have a duty of care for your safety. You should have a standing agenda item within your group meetings to discuss safety concerns, updated SWP’s and RMF’s Any work place changes that impact safety should be discussed with the people affected. Staff, student and supervisors should be familiar with the duty to consult about safety in the work place HS 337 Health and Safety Consultation Procedure The school has a safety committee. If you have any questions or concerns about safety you can talk to any of the members of the safety committee about your concerns. The committee is your voice for safety. See web site for contact details There is also a monthly news letter that goes out to all staff Minutes and agenda items from the school safety committee are available to all If you want to know more about safety or become a member of safety working parties or committees, please contact your UNSW safety rep for details

Emergency procedures At UNSW In the event of an emergency there is an online UNSW: Interactive Emergency Procedures Chart As well as emergency posters in most areas. download the security app Two key phone numbers UNSW Evacuation and Emergencies 9385 6666 General UNSW Security (non urgent) 9385 6000 Security will call 000 and guide ambulance, fire, police to your location

Building Emergencies All buildings on campus have similar emergency evacuation procedures In the event of an emergency or an evacuation, an alarm will sound over the PA system. There are 2 stages: (1) First stage – warning tone (short beeps), prepare to evacuate, consider stopping your experiment, collect personal belongings, await instructions. DO NOT LEAVE the building yet. (2) Second stage - a longer tone (whoop) and an announcement to evacuate. Shut down your experiment if possible (e. g. turn off gas, electrical equipment -must take less then 10 seconds).

Building Emergencies Evacuate down the fire stairs (DO NOT USE THE ELEVATOR) to the assembly point. In large buildings, evacuations may be staged per floor to prevent crowding. Wait until your floor has the whooping evacuation tone before leaving. Always check the location of the evacuation assembly point on the evacuation diagram which should be near the lifts of your building If you are uncertain of the emergency exit to your building stand directly under an emergency exit sign and you should be able to see your next evacuation sign Follow the directions of the floor wardens, wearing hats and vests. A list of your wardens and first aid officers is near the building entrance

Samuels Building (map reference F 25) Evacuation point Michael Birt Lawns Graduate School of Biomedical Engineering is on: • Level 5 (offices) • Level 4 (labs) • Lower ground floor (labs and offices)

Biological Sciences South (map reference E 26) Evacuation point Michael Birt Gardens near gate 9 Graduate School of Biomedical Engineering is on: Level 1 east (labs and offices)

Hilmer (map reference E 10) Evacuation point Evac point is near Sam Cracknell Pavilion Map ref H 8 Graduate School of Biomedical Engineering is on: Level 5 west (labs and offices)

ECO teams Emergency Control Organisations These are your go to people in an emergency along with UNSW security Each building has their ECO teams • Chief Warden and Deputy • Floor Wardens • First Aid Officers. Who they are and their contact details are on posters near the entrance to the buildings Or you can find out more at Emergency management at UNSW Let your supervisor know if you are keen to join the ECO team

University Health Service The health service is here to provide a quality health service to the students, staff & visitors of UNSW. University Health Service, UNSW Sydney NSW 2052 Australia Ground Floor, East Quadrangle Building | Telephone: +61 2 9385 5425 | Email: unihealth@unsw. edu. au If you require non-urgent First Aid assistance and cannot make it to the University Health Service, contact Campus Security on phone 9385 6000.

Emergency services Security is your first port of call in an emergency Contact them via • a call to the emergency line 9385 6666 • one of the Help Points located about campus • any lift phone • activation of a duress button (where fitted) • alarm notification, e. g fire alarm. Download the Stay. Safe@UNSW mobile security app the App Store or Google Play.

Security There are lots of way to stay safe on campus Security Services also operates a 24 hour patrol and an emergency response service. Campus Security officers use high visibility patrolling techniques to deter and respond to crime. These include: • foot patrols • security vehicle patrols • security shuttle bus • safety escorts. Call 9385 6000 afterhours

EAP and student services –counselling advice As well as your physical well being UNSW cares about your mental health If you are a student UNSW Counselling and Psychological Services [CAPS] • Counselling for individuals • Support and transition to university • Motivational support • Personal skills development • Psychological services • Anxiety and mood management • Stress management programs If you are staff The Employee Assistance Program (EAP) is a confidential counselling, coaching and wellbeing service free for all for UNSW staff and their immediate family members. The service can help you achieve lifestyle, work, personal and family goals and assist you with managing work and life experiences, issues or concerns that arise from time to time. Courses are available if you wish to know more about supporting people and their mental health

Sustainability and Waste UNSW has high sustainability goal and waste management plays a key part. See the sustainability site for recycling and waste management Domestic waste bins have a black liner and are emptied by the cleaners. No lab materials of any kind. Cardboard and paper goes in the blue recycling bins. Flatten boxes and remove plastic foam packaging

UNSW Research Gateway The UNSW research gateway is a useful resource. Check out the new to UNSW research tab. It covers things like: • Grants • Ethics (animal and human) and integrity • Research support and infrastructure

Safesys is an online document system for risk management forms, (RMF) safe working procedures (SWP) and the equipment database. All work that you do at UNSW needs to be covered by a risk management process. Task specific activities will require safe working procedures. Risk management • hazards and how they can hurt you • Controls and how to manage the hazards and stop the harm Safe working procedures cover: • your scientific protocol • machine operation manual, Safesys • training manual, • provides a site to put documentation. • step by step list of what to do, with the safety controls embedded. • Competency registers lists of who has done what task training. • Equipment can provide a service record and maintenance schedule Ask tech staff for a tour and make your life easier

Jaggaer: Chemical Inventory Management Previously called sciquest You will need to understand how Jaggaer works in order to • search for chemicals, • buy from UNSW stores, • place laboratory requisitions Check out the web site and talk to your tech staff for more information

Welcome to UNSW If you need help, don’t forget the main web site is a good start. If you need school help Pop in and see the people at reception on Level 5 Samuels building or use the contacts page We hope you enjoy your time with us