Energy Assistance Program FFY 20 Annual Training Introduction

Energy Assistance Program FFY 20 Annual Training Introduction & Overview

Energy Assistance Program FFY 20 Annual Training

Introduction & Overview John Harvanko State EAP Director Michael Schmitz State EAP Director 3

Introduction & Overview Tracy Smetana Planner 4

Introduction & Overview Logistics § § § Video Breaks & lunch Restrooms No 45 min checkout tomorrow Silence cell phones 5

Introduction & Overview Topics § § § Introductions Agenda for today and tomorrow FFY 19 outputs FFY 20 approach Training Overview 6

Introduction & Overview State EAP Staff § § § Amanuel Asghedom Ken Benson Shamiere Bridgeford Jon Brown Doug Burns Felicia Cullen Natasha Fedorova Michael Schmitz Sandra Seemann Tracy Smetana Andy Smialek Nicole Westling 7

Introduction & Overview Mary Otto Tribal Liaison 8

• Minnesota Tribal Nations are sovereign entities, not political subdivisions of States or other governmental units, with the inherent authority and responsibility for self-governance. • EO 19 -24 Recognizes the unique legal relationship that both the United States and Minnesota have with the Tribes. Executive Order 19 -24 9

Government to Government Relations 7 Ojibwe Tribes Bois Forte Fond du Lac Grand Portage Leech Lake Mille Lacs White Earth Red Lake 4 Dakota Tribes Lower Sioux Prairie Island Shakopee Mdewakanton Upper Sioux 10

Tribal Liaison: Mary Otto Mary is an enrolled tribal member of White Earth Band of Chippewa Born and raised on the White Earth Indian Reservation, Mary has a bachelor’s degree in elementary education and a Masters degree in Tribal Administration and Governance Mary worked for the White Earth Reservation for seven years prior to her employment at Commerce as Tribal Liaison As liaison Mary is responsible for the coordination and implementation of Consultation between Tribal leaders and the Commissioner of Commerce. 11

Thank You! Mary Otto mary. otto@state. mn. us 651 -358 -4799 12

Introduction & Overview Other State staff § § § § Katherine Blauvelt, Asst Commissioner Commerce Samantha Gallagher, Office of the Attorney General Andrew Grewell, DHS - OEO Emily Kelnberger, Commerce Kellye Rose, Commerce Kyle Straiton, Office of the Attorney General Andrew Virden, Admin - Census 13

Introduction & Overview Guests § § § Kevin Adams, CAPRW Karen Baker, WI Home Energy Assistance Program Marcy Paulson, CAPRW Sadie Swenson, WI Home Energy Assistance Program Christine Taylor, Iowa LIHEAP Russ Turner, People Inc. 14

Introduction & Overview Introductions § Please stand up, tell us your name and your organization § Tell us if this is your first EAP Annual Training § Seasoned Coordinators and staff, please offer your time and knowledge 15

Introduction & Overview Day 1 Agenda § § § Introduction & Overview e. HEAT Next Generation Identity & Income Verification Application & Instructions Local Plan & ICD & Contract Energy Vendors Benefit Matrix Change Compassion Fatigue e. HEAT Enhancements Safe at Home Administration Iowa & Wisconsin LIHEAP 16

Introduction & Overview Day 2 Agenda § § § Application Processing SSN Policy Changes Energy Related Repair Crisis Centralized Payments for ERR EAP Data Security Data Practices Katherine Blauvelt Outreach EAP Oversight & Auditing MN Attorney General Census 2020 17

Introduction & Overview FFY 19 outputs $ 200, 000 MN EAP Over Time $ 180, 000 160, 000 $ 140, 000 120, 000 $ 100, 000 $ 80, 000 $ 60, 000 $ 40, 000 $ 20, 000 $- Program Years 2002 - 2019 Total Served in Minnesota Federal & State Funding 20, 000 18 Households Served Federal & State Funding 140, 000

Introduction & Overview FFY 19 outputs § Total number of HHs served: 125, 750 § Total number of Crisis served: 43, 000 § Total number of ERR events: ‒ 4, 400 repairs ‒ 1, 200 replacements § Average repair: $385 § Average replacement: $4, 070 § Total funding: $117 M 19

Introduction & Overview Total number of HHs served: 126, 000 20

Introduction & Overview Total number of HHs served: 126, 000 21

Introduction & Overview Total number of HHs served: 126, 000 22

7/22/19 23

24

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State of the Program 26

EAP SP Dashboard 3/18/19 27

Introduction & Overview FFY 20 Approach § Funding may be…. § Average Primary Heat benefit of $500 ‒ Minimum PHB $200 ‒ Maximum PHB $1, 400 § Crisis benefit of $600 § 10% EAPWX Transfer § Start up funds ‒ ERR at least $1 M ‒ Admin ‒ A 16 28

Introduction & Overview FFY 20 Policy Development § Many sources for FFY 20 policy improvements ‒ Program audits ‒ Issues identified by SPs and Commerce in FFY 19 ‒ Policy Advisory Committee (PAC) ‒ EACA ‒ e. HEAT Next Gen 29

Introduction & Overview FFY 20 Policy Development § JAD participants were essential to develop FFY 20 policies and procedures – thank you! ‒ Mandy Braaten ‒ Joan Markon ‒ Emily Casey ‒ Jean Pelletier ‒ Pat Elizondo ‒ Janice Renner ‒ Lynette Engelhardt Stott ‒ Michael Spilman ‒ Catherine Fair ‒ Judy Steinke ‒ Nora Guerra ‒ Pam Wild ‒ Mary Lor 30

Introduction & Overview FFY 20 Policy Development § JAD participants were essential to develop FFY 20 policies and procedures – thank you! 31

Introduction & Overview Annual Training Intentions § Prepare for FFY 20 § Enable train-the-trainer § By training on ‒ Program and policy changes ‒ Areas of concern § Excludes EAP 101, policy making 32

Introduction & Overview Annual Training Approach § § § Power. Point presentations by topic Q&A between – hold questions Issue a TAD (turn-around-document) PPTs available by topic on Commerce website Video available soon List of Policy Manual changes 33