EMI INFSORI261611 Project Governance Proposed Changes Alberto Di

EMI INFSO-RI-261611 Project Governance Proposed Changes Alberto Di Meglio (CERN) Project Director 1 st EMI Periodic Review Brussels, 22 June 2011

EMI INFSO-RI-261611 Assessment 1. Streamline the technical management process by simplifying relationship between PTB and JRA 1 2. Strengthen the project focus on sustainability, exploitation, long-term open standardization, interoperability, etc. 3. Clarify the role and relationships of QC teams in SA 1 and JRA 1 22/06/2011 1 st EMI Periodic Review 2

1) PTB and JRA 1 EMI INFSO-RI-261611 • Overlap of responsibilities between PTB and JRA 1 • PTB members are also JRA 1 task leaders, duplication of duties • The largest part of technical work in EMI is in JRA 1 22/06/2011 1 st EMI Periodic Review 3

EMI INFSO-RI-261611 2) Sustainability and long-term strategies • Currently scattered across NA 1, NA 2 and JRA 1, difficult to create a coherent vision • Long-term activities mixed with short-term tasks, especially in JRA 1, difficult to focus • No single EMI representative to strategy meetings with other projects and communities or standardization bodies (PD, TD, NA 2 leader, JRA 1 leader) 22/06/2011 1 st EMI Periodic Review 4

3) Quality Control EMI INFSO-RI-261611 • Two separate teams in SA 1 and JRA 1, duplication and overlap of activities • Cross-WP relationship with SA 2 Quality Assurance team, difficult to provide and get feedback as part of the day-to-day activities 22/06/2011 1 st EMI Periodic Review 5

Merge TD and JRA 1 Leader Project Director Technical Director (75%) JRA 1 Leader (25%) EMI INFSO-RI-261611 JRA 1 - Development, Integration and Evolution Direct coordination of technical resources No overlapping report lines Only the four Technical Area tasks are part of JRA 1 22/06/2011 1 st EMI Periodic Review 6

NA 3 and Strategic Director Project Director Strategy Director (25%) NA 3 Leader (75%) EMI INFSO-RI-261611 Consolidation of long-term activities in a single WP with a single leader Increased focus on sustainability and roadmap definition, interoperability with clouds and other infrastructures 22/06/2011 1 st EMI Periodic Review NA 3 - Sustainability, Standardization and Long. Term Strategies NA 3. 2 Sustainability (from NA 2) NA 3. 3 Standardization (from JRA 1) NA 3. 4 Interoperability (from JRA 1) 7

Y 1 Project Governance Collaboration Board (CB) European Commission ECB Project Director Technical Director Project Technical Board (PTB) Tech. Areas EMI INFSO-RI-261611 Project Executive Board (PEB) NA 2 SA 1 JRA 1 RM Engineering Management Team (EMT) PT 22/06/2011 PT PT 1 st EMI Periodic Review PT PT PT 8

Proposed Project Governance NA 1 Project Director Technical Director Strategy Director Project Executive Board (PEB) EMI INFSO-RI-261611 NA 3 NA 2 SA 1 SA 2 JRA 1 Project Technical Board (PTB) Tech. Areas RM Engineering Management Team (EMT) PT 22/06/2011 PT PT 1 st EMI Periodic Review PT PT PT 9

Single QC Team in SA 2 SA 1/QC SA 2 EMI INFSO-RI-261611 JRA 1/QC JRA 1 22/06/2011 1 st EMI Periodic Review A single QC team avoids duplications of work and improves communication among QC experts The move into SA 2 makes QC more “third-party” with respect to SA 1 and JRA 1 and improves the communication with the QA team 10

Implementation EMI INFSO-RI-261611 • NA 3 is staffed with effort coming from JUELICH, NIIF, Ui. O and UWAR – Partners having effort in the sustainability, interoperability and standardization tasks in NA 2 and JRA 1 – The whole of NA 1 will be involved in the strategic activities alongside the Strategy Director (attendance to meetings, workshops, concertation events, etc) 22/06/2011 1 st EMI Periodic Review 11

Implementation EMI INFSO-RI-261611 • Existing deliverables and milestones are moved with the corresponding tasks • The current JRA 1 Standardization and Interoperability deliverables move to NA 3 in the respective tasks – The Standardization and the Interoperability deliverables in NA 3 cover the strategic aspects – The short-term development aspects of standardization, integration and interoperability remain in JRA 1 and are described in the Area Technical Plans 22/06/2011 1 st EMI Periodic Review 12

Budget • The plan is budget neutral for the project and for each individual partner EMI INFSO-RI-261611 – NA 3 is a COORD WP as NA 2 – SA 1 and JRA 1 have the same cost constraints as SA 2 • Small effort adjustments to be done in JRA 1 for LU and JUELICH 22/06/2011 1 st EMI Periodic Review 13

EMI INFSO-RI-261611 Thank you EMI is partially funded by the European Commission under Grant Agreement INFSO-RI-261611 22/06/2011 1 st EMI Periodic Review 14