EMERGENCY SOLUTIONS GRANT 2016 2017 REQUEST FOR PROPOSALS

EMERGENCY SOLUTIONS GRANT 2016 -2017 REQUEST FOR PROPOSALS OVERVIEW Presented by Emily Harris-Shears, IHCDA eharrisshears@ihcda. in. gov ; 317. 234. 7579

EMERGENCY SOLUTIONS GRANT OVERVIEW Emergency Solutions Grant is a federal formula grant allocated to the State of Indiana and entitlement cities including Ft. Wayne, Gary, Hammond, East Chicago, Lake County and Evansville. IHCDA is the recipient of State ESG Funding which is allocated only to the Balance of State (Bo. S) Continuum of Care (Co. C) Funded counties (excludes Marion County and St. Joseph County).

ESG BALANCE OF STATE FUNDING HUD announced the 2016 -2017 allocation in mid-February; the Indiana Balance of State received $3, 636, 551 in ESG funding Activity funding is estimated as: Admin (4. 5%) Operations (60%) Rapid Rehousing and Homelessness Prevention (40%) Total $163, 659 $2, 083, 735 $1, 389, 157 $3, 636, 551

ESG FUNDED ACTIVITIES ESG funds three (3) distinct project types: • Program Operations-includes funding for Emergency Shelter/Transitional Housing /Day Center operations and essential services (case management) • Rapid Rehousing and Homelessness Prevention • Street Outreach Maximum Award Requests: • ESG Operations: $60, 000 • Maximum for new applicants is $25, 000 • ESG RR/HP: $250, 000 • ESG Street Outreach: $50, 000

RAPID REHOUSING PROGRAM MODEL Access to Rapid Rehousing without Pre Condition: • No income requirement • No criminal history thresholds • No criteria related to rental/housing history Rental Subsidies available for up to 12 months; based on household need • IHCDA recommends promoting Progressive Engagement approach as a standard; develop standards for extending subsidy as necessary Expand housing-focused Case Management

ELIGIBLE ACTIVITIES Rapid Rehousing and Homelessness Prevention: • • • Rental application fees Security deposits Arrears Utility payments/deposits/arrears Moving costs First month’s rent Last month’s rent Monthly rental subsidy for up to 12 months Housing location and stabilization services: ‐ Housing Search and Placement ‐ Housing Stability Case Management • Administration

THRESHOLD TO APPLY FOR RRHP FUNDING The Applicant: 1. Must be a part of a private non-profit organization 501 (c) 2. Must not have any unresolved findings with IHCDA or HUD 3. Has not had state or federal funds recaptured 4. Actively attends Regional Planning Council on Homelessness meetings with at least 75% attendance within the 2015 calendar year 5. Is located within the Indiana Balance of State Continuum of Care (IN-502) which includes all counties in Indiana except Marion and St. Joseph 6. Has experience operating a rental assistance or Rapid Rehousing program in some capacity

HOMELESSNESS PREVENTION FUNDS • All ESG RRHP applicants are asked to allocate 10% of their overall budget to Homelessness Prevention activities • Exceptions will be made if the agency can demonstrate the receipt of HP funds from another funding source or sufficient available resources in their region

MATCH REQUIREMENTS ESG Sub-recipients must match 100% of the award received by IHCDA Eligible match includes: • CSBG or CDBG awards • Cash from private donations or foundations • In-kind donations and contributions • Volunteer time IHCDA is finalizing a partnership with FSSA/TANF to provide funds for rental assistance activities for eligible households. Funds awarded through this partnership can be used as match. • Details on award amounts and funding requirements will be communicated after ESG awards are made

RAPID REHOUSING LEARNING COLLABORATIVE • The Rapid Rehousing Learning Collaborative will provide an opportunity for state-wide Rapid Rehousing program development • Opportunities to embrace and evaluate emerging best practices for Rapid Rehousing will be at the helm of this project through: • • A two-day Learning Collaborative Kick Off Event in August 2016 -facilitated by National Alliance to End Homelessness (NAEH) staff Monthly participant/sub-recipient led calls Ongoing collection of trends/experiences 100 day housing challenge • ESG sub-recipients will be expected to participate with a team of 2 -5 members • Kick-off will be held in August 2016 and the collaborative will span 12 months

LEARNING COLLABORATIVE OBJECTIVE The primary goal of hosting the year-long learning collaborative for Rapid Rehousing providers is to strengthen the service delivery model provided for rapid access to housing throughout the balance of state. Objectives include: • Strengthening relationships between RRH providers • Identifying state-wide and regional best practices • Identifying the limits of Rapid Rehousing as an intervention and identifying alternative solutions • Learn from people utilizing RRH to end their experience of homelessness through a participant survey • Evaluate the outcomes of projects/models

EXPECTATIONS OF APPLICANTS/SUBRECIPIENTS All ESG funded RRHP sub-recipients will be expected to: • Attend an IHCDA hosted Fair Housing training in June 2016 • Participate in The Rapid Rehousing Learning Collaborative • Participate in Coordinated Entry in their city/region (as applicable)

PROGRAM INVENTORY SUBMISSION • An opportunity to review and share program eligibility criteria used to admit people experiencing homelessness • Complete one survey for each ESG program your agency is applying to receive funds for • Submissions will not be scored based on answers provided • Late/incomplete submissions will impact the overall completeness score for the application • Complete the program inventory through Survey Monkey no later than 5 pm EST on 4/22/16 • Survey Monkey Link: https: //www. surveymonkey. com/r/ESGRFP

SCORING CONSIDERATIONS • Indicators on how to score maximum points per question have been removed • The total available points per section have been included • Reminder: all information shared on the application is considered binding and it is expected that information is true • All RFPs will be reviewed by two readers and the scores will be averaged

SCORING Organizational Capacity: 15 points Rapid Rehousing program: 30 points Homelessness Prevention: 15 points Performance goals: 5 points Overall Application Completeness: 30 points Deduction Potential: 15 possible points deducted • • Late Quarterly Match- up to 5 points Late reports (reports, claims, award documents)-up to 5 points deducted More than $500 in unclaimed ESG funds from 2014 -3 points deducted Missed attendance for the 2015 -2016 award webinar-2 points deducted Bonus Point: one extra point received if the Housing Inventory Chart was submitted by 11/6/15

SUBMISSION INSTRUCTIONS ESG RFP’s are due no later than Friday, April 22, 2016 at 5 pm EST. • • • Applications received after this date and time will be rejected. Postmarked dates after the deadline will not be considered Faxed applications will not be considered Email is the preferred method of submission Email to: Eharrisshears@ihcda. in. gov Mail to: Emily Harris-Shears, ESG Program Coordinator Indiana Housing & Community Development Authority 30 South Meridian, Suite 1000 Indianapolis, IN 46204

SUBMISSION INSTRUCTIONS If submitted electronically: Application forms can be sent electronically by sending as one e-mail to eharrisshears@ihcda. in. gov. If sent by e-mail, the Application Forms should be attached as one Excel or PDF document and the Attachments/Tabs should be scanned and attached as one PDF document (wherever possible). Certification and Signature page must also be printed, signed with original signature, scanned and attached to e-mail. If submitted by mail: Application forms must be completed electronically, then printed and mailed with all attachments (tabs), including Certification Statement and Signature page in one envelope to address listed on previous slide. Send only one (1) paper/hard copy. The application can be double-sided, with a clip placed around all documents. Do not copy and paste application onto a new document, staple forms, or enclose in folders or three ring binders. The tabs for each attachment should be easily removable and placed behind application forms in order listed.

RFP QUESTIONS Please send questions to eharrisshears@ihcda. in. gov • Questions will be collected answered in an FAQ document posted on the ESG page of IHCDA’s website: http: //www. in. gov/myihcda/ESG. htm The RFP webinars will be recorded and posted on the ESG page of IHCDA’s website by 4/8/16.

TIMELINE • • • RFPs are due by April 22, 2016 at 5 PM EST Reviews and scoring will take place during the month of May Awards will be announced in June Award agreements are due by July 31, 2016 IHCDA will receive disburse funds from HUD in late August/Early September