EMERGENCY PREPAREDNESS TRAINING GEORGE A SMATHERS LIBRARIES JULY

EMERGENCY PREPAREDNESS TRAINING GEORGE A. SMATHERS LIBRARIES JULY 2018

Agenda • Information Flow • Building Emergency Coordinators and Area Supervisors • Evacuation and Rally Points • Hurricane Preparedness

Agenda • Other Emergencies • Panic buttons • AED Demo • Training Opportunities • Questions

Take away • What to do in the event of an emergency • Your role in the event of an emergency • Who your Building Emergency Coordinator is • Who your Area Supervisor is

Information Flow University of Florida UF Smathers Libraries Facilities: Peter Miller Building Emergency Coordinators (BEC) Area Supervisors

Smathers Libraries Building Emergency Coordinators and Area Supervisors

Building Emergency Coordinator (BEC) A BEC is a pre-identified point of contact designated by a department / college for an assigned space within a building. BECs provide pertinent building or departmental information relating to their area to public safety officials in emergency situations. BECs also relay information from public safety officials back to their areas through the receipt of email communications and / or course

What are BEC’s Roles & Responsibilities? • Proponent of preparedness in your area • Point of contact for safety & emergency preparedness • Liaison with emergency services in the event of an incident at your building • Knowledgeable about your building and people • Maintains Emergency Supply Closet/Cabinet

Area Supervisors Area supervisors are responsible for coordinating response and recovery for the people, computers, collections and facilities under their supervision in the event of an emergency.

What are Area Supervisors Roles & Responsibilities? • Proponent of preparedness in your area • Liaison with your BECs and emergency services in the event of an incident in your area • Be knowledgeable of your area and employees

Who is BEC? your

Smathers Libraries BECs Library West Primary Alternate Peter Miller Leonardo “Jun” Tolentino Smathers Library Primary Haven Hawley Alternate Michele

Smathers Libraries BECs Marston Science Library (MSL) Primary Tiffany Esteban Alternate Amanda Kane Architecture and Fine Arts Library Primary Ann Lindell Alternate Dan Salvano

Smathers Libraries BECs Education Library (Norman Hall) Primary Rachael Elrod Alternate Brittany Kester HSC Library (Communicore) Primary Greg Clayton Alternate Maggie Ansell

Smathers Libraries BECs Auxiliary Library Facility (ALF) and Library Primary Storage Hang Soohoo Alternate Clinton Dailey Interim Library Facility (ILF) Primary Ben Walker Alternate Tabatha Pursley

Who is your Supervisor? Area

Department/Unit Area Supervisor Library Admin Library West HR/Budget Misty Swain Jana Ronan Bonnie Smith Latin American & Caribbean Collection Special Collections Cataloging & Metadata Acquisitions & Licensing Paul Losch John Nemmers David Van Kleeck Trey Shelton MSL All Val Minson AFA All Ann Lindell

Departments/Units Education Area Supervisor Rachel Elrod Health Science Center (HSC) Library IT Todd Digby Digital Services Conservation Shared Collections Chelsea Dinsmore Fletcher Durant Tabatha Pursley Storage Shared Collections Cataloging Clinton Dailey Jody Hewitt

Supply Closet/Cabinet • Every library building has supplies on hand, such as visqueen, flashlights, tape, gloves, etc. , to use in case of an emergency • Designated closet, cabinet, or bin, used before and after a disaster

Evacuation and Rally Points

Evacuation and Rally Points A Rally Point is a pre-designated unit gathering point that is located at a point that is convenient to the building, but does not interfere with emergency response staging. Know where your Rally Point is!!!

Evacuation and Rally Points • Know entrances and exits of your building and of buildings you routinely use • Exit route maps are located throughout the libraries • Two exit locations Know where your Rally Point is!!!

Evacuation and Rally Points • Remain at the rally point • Area Supervisor verifies employees • Area Supervisor alerts emergency response personnel of any missing employees • ONLY re-enter a building when informed it is safe to do so by emergency personnel

Emergency evacuation for people with disabilities What to do before an emergency • Contact Library Human Resources to request an emergency assistance card • Inform your Area Supervisor that you have an emergency assistance card What to do in an emergency • Alert Area Supervisor • Give Area Supervisor your emergency assistance card • Wait for assistance

Hurricane Preparedness • A hurricane warning is declared when hurricane conditions are expected within 24 hours. • When this condition is declared for the Gainesville area, the UF president or his designee may declare the university closed.

Hurricane Preparedness UF Smathers Library Hurricane and Tropical Storm Preparedness Plan Checklists http: //cms. uflib. ufl. edu/disaster/hurricane. aspx • Checklists for before and after a disaster üDisaster and Emergency Plan Committee checklist üBECs checklist üArea Supervisors checklist

Other Emergencies

Emergency & Disaster Telephone Numbers • Alachua County Sheriff: 911 • University Police Department (UPD): 21111 • UF Facilities Services Division (PPD): 21121 • Library Facilities (8 am-5 pm): 273 -2575

Emergency & Disaster Procedures 1. Secure immediate area

Emergency & Disaster Procedures If there is an immediate threat of danger: 1. Get to safety 2. Call UPD 3. Advise other employees of danger

Emergency & Disaster Procedures Received by phone: 1. Obtain as much information as possible about the threat 2. Alert co-workers to call UPD If expected detonation is imminent: 1. Pull fire alarm 2. Call University Police Department after evacuating 3. Meet at Rally Point If expected detonation is not imminent: 1. Call UPD immediately 2. Alert Library Facilities Department

Emergency & Disaster Procedures Fire • Pull fire alarm • Evacuate the building • Meet at Rally Point

Emergency & Disaster Procedures • Call Libraries Facilities

Emergency & Disaster Procedures Serious Injuries For serious injuries where moving the victim is inadvisable: • Call 911 • DO NOT MOVE THE VICTIM • Stop the bleeding, if necessary, with direct pressure on the wound

Emergency & Disaster Procedures Animals • DO NOT ATTEMPT TO CAPTURE THE ANIMAL!!! • Call PPD • Call Library Facilities

Emergency & Disaster Procedures Elevator Problems • Call Library Facilities 8 a. m. - 5 p. m. , Monday - Friday • After hours and weekends, call PPD and email or leave message for Facilities • Alert Library staff of elevator problems and let them know that Facilities has been notified

Emergency & Disaster Procedures Flood or Water Leakage • Call Library Facilities 8 a. m. – 5 p. m. , Monday - Friday • After hours and weekends call PPD & email or leave message for Facilities • Secure affected area to prevent unauthorized entry.

Emergency & Disaster Procedures Power Failure • Call Library Facilities 8 a. m. - 5 p. m. , Monday - Friday • After hours and weekends, call PPD • If building is dark and power is not restored in 30 minutes, notify patrons that we will begin evacuating the building at the 45 minute mark (To be unoccupied and locked down at one hour into the power failure). Call UPD to assist in evacuating the building.

Panic Button • Same as calling 911 • There are two buttons on each box • Squeeze both buttons for response • UPD officers will respond immediately • Smathers Libraries incident report will automatically be generated • Please update incident reports after the emergency is over

AED Demo Automatic External Defibrillator

Training at UF Online Courses Training sessions are now available online in my. UFL. • BEC Active Shooter Training (presented by UFPD) • Bomb Threat Guidelines (presented by UFPD) • Fire Safety (presented by Environmental Health & Safety) • Local Weather Hazards (presented by the National Weather Service-Jacksonville) • BEC Introduction (presented by Department of Emergency Management)

Training at UF For a full list of training sessions and registration information, please see the EH&S Training List: http: //www. ehs. ufl. edu/training/ehs_traini ng

Important Links • UF Emergency Management: http: //emergency. ufl. edu/ • Smathers Libraries Disaster and Emergency Planning: http: //cms. uflib. ufl. edu/disaster • Building Emergency Coordinators: https: //emergency. ufl. edu/programs/building-emergencycoordinators/

Questions?