Emergency Management City of Hampton Virginia Hampton City

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Emergency Management City of Hampton, Virginia Hampton City Council August 11, 2010 Emergency Management

Emergency Management City of Hampton, Virginia Hampton City Council August 11, 2010 Emergency Management Briefing

Purpose of your presentation? Emergency Management Briefing Healthy Region Healthy Neighborhoods Healthy Business Climate

Purpose of your presentation? Emergency Management Briefing Healthy Region Healthy Neighborhoods Healthy Business Climate Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 2

Agenda Emergency Management Overview Emergency Operations Plan Hurricane Season Other Initiatives Regionalism Emergency Management/8.

Agenda Emergency Management Overview Emergency Operations Plan Hurricane Season Other Initiatives Regionalism Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 3

Office of Emergency Management Located at 1300 Thomas Street Coordinator – Curt Shaffer Deputy

Office of Emergency Management Located at 1300 Thomas Street Coordinator – Curt Shaffer Deputy Coordinator – Sara Ruch Emergency Planner – mitigation focus WAE Staff Technician – Felecia Ward Responsible for planning and coordination for natural and man-made emergencies. Prepare and maintain the city Emergency Operations Plan and coordinate EOC operations. Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 4

Emergency Management Organized analysis, planning, decision-making, and assignment of available resources to mitigate, prepare

Emergency Management Organized analysis, planning, decision-making, and assignment of available resources to mitigate, prepare for, respond to, and recover from the effects of all hazards. The Office of Emergency Management has been restructured and realigned as part of the FY 2011 budget process. The office now reports directly to the City Manager’s Office and is realigning staff resources to directly support and coordinate implementation of flood mitigation strategies currently under development by the City Task Force briefed last month. Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 5

Incident Management Actions Pre-incident activities, such as information sharing, threat identification, planning, training, readiness

Incident Management Actions Pre-incident activities, such as information sharing, threat identification, planning, training, readiness exercises, public education Incident activities that include coordination of City response, lifesaving missions, and critical infrastructure support protection Post-incident activities that help people and communities recover and rebuild for a safer future Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 6

Emergency Management Cycle Hampton’s emergency management function involves every City department. It is more

Emergency Management Cycle Hampton’s emergency management function involves every City department. It is more than Public Safety and we think about it on a daily basis and it is integrated into our daily operations. The emergency management cycle is a dynamic ongoing process that is comprehensive and addresses all hazards. Preparation Mitigation Emergency Management/8. 11. 2010 Response Recovery Emergency Management Briefing Slide 7

Emergency Operations Plan Assigns responsibilities to organizations for carrying out specific actions that exceed

Emergency Operations Plan Assigns responsibilities to organizations for carrying out specific actions that exceed the capabilities or responsibility of any single agency The Basic Plan describes the concepts of emergency operations and assigns duties and responsibilities to agency heads or organizations that are either part of, or will serve in support of, local government in times of emergency Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 8

Plan Requirements Stafford Act: Sec. 613. (42 U. S. C. 5196 b) requires localities

Plan Requirements Stafford Act: Sec. 613. (42 U. S. C. 5196 b) requires localities to have approved Emergency Operations Plan in order to obtain Federal Funding from a Presidentially Declared Disaster. Code of Virginia Title 44 -146. 13 - 44 -146. 40; Requires localities to have current Emergency Operations Plans. Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 9

EOP Organization Basic Plan – defines common tasks and responsibilities regardless of incident Emergency

EOP Organization Basic Plan – defines common tasks and responsibilities regardless of incident Emergency Support Functions – aligns our city response functions into the National Response Plan framework Support Annexes – addresses specific functional plans and administrative procedures supporting response to any incident Incident Annexes - address contingency or hazard situations requiring specialized application of the EOP Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 10

EOP Incident Annexes address contingency or hazard situations requiring specialized application of the EOP.

EOP Incident Annexes address contingency or hazard situations requiring specialized application of the EOP. The annexes in the sections that follow address the following situations: Aircraft Incident Catastrophic Incident Citizen Repatriation Flooding Incident Hazardous Materials Plan Hurricane Incident Mass Casualty Incident Mass Fatalities Incident Mitigation Plan Pandemic Incident Radiological Plan Terrorism Incident Annex Slide 11

Hurricane Season Officially June 1 to November 30 Atlantic has seasonal variations June /

Hurricane Season Officially June 1 to November 30 Atlantic has seasonal variations June / July August / September (Cape Verde storms) October / November Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 12

Hurricane Season Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 13

Hurricane Season Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 13

Tropical Storms and Hurricanes Tropical Depression An organized system of clouds and thunderstorms with

Tropical Storms and Hurricanes Tropical Depression An organized system of clouds and thunderstorms with a defined surface circulation and maximum sustained winds* of 38 mph (33 kt**) or less Tropical Storm An organized system of strong thunderstorms with a defined surface circulation and maximum sustained winds of 39 -73 mph (34 -63 kt) Hurricane An intense tropical weather system of strong thunderstorms with a well-defined surface circulation and maximum sustained winds of 74 mph (64 kt) or higher Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 14

Recurring Themes Individual Responsibility Coordinated Response Evacuation Shelter Recovery Emergency Management/8. 11. 2010 Emergency

Recurring Themes Individual Responsibility Coordinated Response Evacuation Shelter Recovery Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 15

Individual Preparation Become aware of the disaster risks Loss of utilities (gas, electricity, telephone)

Individual Preparation Become aware of the disaster risks Loss of utilities (gas, electricity, telephone) Food, water and other supplies may be in short supply Roads may be blocked Businesses may not be open Normal services may be delayed or be unavailable Develop a family plan Prepare a personal disaster kit Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 16

Personal Disaster Kit Assembled from common household items Tailored to individual needs Provides basic

Personal Disaster Kit Assembled from common household items Tailored to individual needs Provides basic essentials for three days Food Water First Aid Kit Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 17

Food & Water 1 gallon of water person for three days Simple ready-to-eat foods

Food & Water 1 gallon of water person for three days Simple ready-to-eat foods Canned meats, fruits & vegetables Energy foods Special foods Remember food & Water for your pets Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 18

Other Necessities First Aid Kit Change of Clothing Blankets and pillows, or a sleeping

Other Necessities First Aid Kit Change of Clothing Blankets and pillows, or a sleeping bag Basic tools & supplies AM/FM portable radio Flashlight with batteries Basic hand tools Personal hygiene and sanitation items Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 19

Special Items Medical supplies or equipment Medications – 2 wk supply Extra pair of

Special Items Medical supplies or equipment Medications – 2 wk supply Extra pair of eye glasses Special diet foods Baby Needs Formula Diapers Medications Important Family Emergency Documents Management/8. 11. 2010 Emergency Management Briefing Slide 20

Evacuation Who should evacuate? Those in storm surge area Those in mobile homes or

Evacuation Who should evacuate? Those in storm surge area Those in mobile homes or dwellings vulnerable to wind Not all individuals need to evacuate, Evacuate out of the disaster area to an area of safety Residence of friend or family or out of town Emergency Shelter Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 21

Emergency Shelters Safer environment for those in risk areas. Shelters are not prestocked Individual

Emergency Shelters Safer environment for those in risk areas. Shelters are not prestocked Individual disaster kits and sleeping bags or blankets should be brought to the shelter No pets, alcohol, drugs, or weapons are allowed Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 22

Special Needs Hampton emergency shelters are not equipped, staffed, or stocked to meet the

Special Needs Hampton emergency shelters are not equipped, staffed, or stocked to meet the needs of many special needs individuals. Emergency shelters are suitable for those who can perform daily living activities for up to 72 hrs. Individuals who are electrically dependent, require skilled nursing care, or who may suffer health deterioration in a shelter should make other plans and preparations. Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 23

Disaster Assistance After a disaster, a preliminary damage assessment is conducted: Personal damage to

Disaster Assistance After a disaster, a preliminary damage assessment is conducted: Personal damage to homes, businesses, and local industries Damage to government and public properties Disaster Declaration Criteria is stringent. Federal Aid and Disaster Assistance is not intended to restore to 100%. In absence of a Declaration, limited assistance may be available from the private sector only. Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 24

New Initiatives ICS/NIMS in our EOC VIPER ORION Public Safety Radio System 911 Telephone

New Initiatives ICS/NIMS in our EOC VIPER ORION Public Safety Radio System 911 Telephone System Web. EOC – Local, Regional, State New EOC/911/311 Facility Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 25

Initiatives - Planning Extreme Temperature Plan - new Continuity of Operations Plan - new

Initiatives - Planning Extreme Temperature Plan - new Continuity of Operations Plan - new Jail Evacuation Plan - new City of Hampton Emergency Operations Plan update Hazard Mitigation Plan – update Shelter Management Plan - update Update MOU with Red Cross Out of city sheltering Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 26

Initiatives – Training CAO Hurricane Exercise VERTEX Hurricane Exercise Damage Assessment Drill Web. EOC

Initiatives – Training CAO Hurricane Exercise VERTEX Hurricane Exercise Damage Assessment Drill Web. EOC NIMS ICS VIPER Surry Power Station VOPEX Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 27

Initiatives - Community Partnerships Citizen Corps Sept. National Preparedness Month Full complement of Citizen

Initiatives - Community Partnerships Citizen Corps Sept. National Preparedness Month Full complement of Citizen Corps programs Neighborhood Commission Volunteer Organizations Active in Disasters Emergency preparedness outreach to Health Care Facilities and plans review Improving and maintaining private sector relationships Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 28

Initiatives - Recovery Nor’Easter Projects Public Assistance Received $103, 884. 86 out of $598,

Initiatives - Recovery Nor’Easter Projects Public Assistance Received $103, 884. 86 out of $598, 326. 69 Federal Share HMGP Application Working on Greatest Savings to Funds List Application Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 29

Initiatives - Mitigation FIRM Map Updates Generator and Pre wiring for critical facilities Community

Initiatives - Mitigation FIRM Map Updates Generator and Pre wiring for critical facilities Community Ratings System Hazard Mitigation Grant Flood Mitigation Planning Task Force Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 30

Regional Initiatives REMTAC/HREMC/UAWG/HRICAC/VEMA Regional Catastrophic Plan Citizen Corps ORION HRTACRAN Regional Exercise Planning Team

Regional Initiatives REMTAC/HREMC/UAWG/HRICAC/VEMA Regional Catastrophic Plan Citizen Corps ORION HRTACRAN Regional Exercise Planning Team Web. EOC Regional Incident Management Team Pet Sheltering Special Needs Planning Emergency Management/8. 11. 2010 Emergency Management Briefing Slide 31

Questions?

Questions?