Email Etiquette How to send messages the right

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Email Etiquette How to send messages the right way Lauren Colwell Bath County Middle

Email Etiquette How to send messages the right way Lauren Colwell Bath County Middle School

Keep It Professional When writing to your teacher, do not use their first name.

Keep It Professional When writing to your teacher, do not use their first name. Greet them politely in the email: Dear Mrs. Colwell:

Use the subject line wisely • Add a brief, accurate subject line to your

Use the subject line wisely • Add a brief, accurate subject line to your email. • It’s a good idea to state which class and assignment your email is about. Be specific yet concise. Subject: 1 st period Career essay or Subject: 4 th period Power. Point

KISS – Keep It Short & Simple • Rambling on and on in an

KISS – Keep It Short & Simple • Rambling on and on in an email about the reasons, excuses and the circumstances surrounding your assignment being late will not help you. • State the problem or request right away. Dear Mrs. Colwell: I would like to hand in my essay on Monday as I will be absent from your class on Friday.

Do not use all capital letters • When you use ALL CAPS it conveys

Do not use all capital letters • When you use ALL CAPS it conveys the feeling of anger or SHOUTING to most people! • Also, do not use too many exclamation points!!!! DEAR MRS. COLWELL: I CAN’T POSSIBLY GET MY PROJECT DONE BY FRIDAY!! THERE’S JUST NOT ENOUGH TIME FOR ME TO GET IT DONE!!!

Use an appropriate font and size I prefer Times New Roman or Calibri in

Use an appropriate font and size I prefer Times New Roman or Calibri in a 11 or 12 pt font size. This is Times New Roman. This is Calibri. Neither is this. Nope. Don’t think so. This is not.

Do not use abbreviations or slang • An email is not the same as

Do not use abbreviations or slang • An email is not the same as texting. Don’t use abbreviations. • Don’t use slang words when writing an email to a teacher or adult. hey mrs. colwell i just can’t get it 2 gether 2 get all my stuff dun this week. Could u cut me some slack on the due date 4 tht essay?

Read over your emails before you send them • Make sure you have no

Read over your emails before you send them • Make sure you have no speling errrors or grammaticale misteaks • Be sure you have not made your email too emotional or angry. Dear Mrs. Caldwell: I am just tearing my hair out trying to figure out how to tell you that I can’t finish my project in time. I am totally freaking out!!!

Sign off with your full name • You should sign off with your full

Sign off with your full name • You should sign off with your full name, and not a nickname when writing to a teacher or professor. Sincerely, Joseph Schmo

Carefully decide who will see your email • Be careful not to click on

Carefully decide who will see your email • Be careful not to click on “Reply All” when you do not want everyone to see your reply.

Keep It Polite! • Be polite – do not use insulting language. • If

Keep It Polite! • Be polite – do not use insulting language. • If you are upset, wait until you have calmed down to send an email.

An appropriate example Subject: 1 st period Top Five Careers Research Project Dear Mrs.

An appropriate example Subject: 1 st period Top Five Careers Research Project Dear Mrs. Colwell: I will be absent from your class tomorrow when this assignment is due, so I am submitting it to you today. Thank you. Sincerely, Joe Schmo