Email and Attachments Communicating Information Email and Attachments
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E-mail and Attachments Communicating Information E-mail and Attachments 1 of 5 © Boardworks Ltd 2003
The mail process E-mail stands for Electronic mail. The process of sending e-mail is similar to the traditional letter, but it is all done electronically – via the Internet. E-mail put in outbox Letter taken to Post Office E-mail addressed Envelope addressed 2 of 5 E-mail moved to sent box Letter delivered mail processes E-mail written Letter written E-mail received in inbox Letter received in letter box Click and open e-mail Letter picked up and opened © Boardworks Ltd 2003
Most e-mails have a standard layout. address of person e-mail is being sent to (no spaces in the address) carbon Ancopy e-mail usually has a standard layout forwards a copy of the e-mail cbrown@btopenworld. com to another person or persons mgreen@msn. com bwhite@clara. co. uk Next week’s meeting blind carbon copy forwards a copy of the e-mail but the persons’ name remains hidden description of content of message Please find attached the agenda for our meeting next week. content of message When the message is completed the Send button sends the message. This usually takes a few seconds. 3 of 5 © Boardworks Ltd 2003
Stuck on you All e-mails are text files. However, other types of files can be forwarded as an attachment to an email. The symbol for an attachment is a paper clip. Be aware of the size of the attached files. The bigger the files, the longer it takes for the e-mail to be sent. E-mails and attachments can be saved and/or deleted just like any other files. 4 of 5 © Boardworks Ltd 2003
Summary E-mail stands for electronic mail. An e-mail is written, addressed, sent, delivered and opened through an e-mail program or through certain web sites. There is a standard layout for most e-mails. E-mails can be sent to more than one person at a time. The addresses are not seen when entered in the blind carbon copy section. The paper clip symbol is the attachment symbol. All types of files can be sent as an attachment to an email. What can I remember? 5 of 5 © Boardworks Ltd 2003