Eligibility Center Registration Online Compliance Forms Compliance Assistant

Agenda • How to create a profile page with the NCAA Eligibility Center. • Online compliance forms. • Compliance assistant.

Why Register with NCAA Eligibility Center? • Incoming prospective student-athletes will receive education and information on being an NCAA student-athlete during the recruiting process. • Prospective student-athletes will receive an NCAA identification number that institutions may use to simplify the online compliance forms process. • In cases when necessary, institutions will be able to use a student-athlete’s identification number to submit a legislative relief waiver or student-athlete reinstatement waiver.

Reasons to Use the NCAA Online Compliance Forms System • Eases the required annual compliance forms process; • Reduces time to enter data entry; • Limits paperwork; • Improves overall speed and use of compliance forms; • Creates greater security by using electronic files; • Provides easier roster review; and • Identifies minors.

Register with Eligibility Center • eligibilitycenter. org

Step 1 - Select Create a Profile Page • Select “Create a Profile Page. ”

Profile Page and Certification Account • Profile Page – – Division III or undecided only. Not required. Free. May transition from a profile page to a certification account. • Certification Account – Division I or II only. • Required in order to: – Take an official visit. – Sign a National Letter of Intent. – Compete at a Division I or II school.

Step 2 - Select Create a Profile Page

Step 3 – Enter Email Address • Enter email address and check email to receive verification code.

Step 4 – Enter Verification Code D 3 compliance@ncaa. org • Check email to receive verification code and enter verification code.

Step 5 – Basic Information • Enter name, race, gender, date of birth, graduation date, student’s college enrollment date, parent/guardian level of education.

Step 6 – Contact Information • Enter address, city, country, state, postal code, phone number, and an alternate contact person’s contact information.

Step 7 – Sports Information • Enter the sport(s) in which you plan to participate at an NCAA school.

Step 8 – Terms • Certify information and add a signature.

ONLINE COMPLIANCE FORMS

Online Compliance Forms • Click the My Apps link on ncaa. org.

Online Compliance Forms • Login into Single-Source Sign-On system. • An Institution’s SSOO administrator (e. g. , athletics director) may grant access to the application.

Online Compliance Forms • Select the compliance forms tile.

Create a Squad List • Select create squad list. • May choose to import data from a: • Text file (manual entry); or • Compliance forms database roll-over (if have used compliance forms in the past).

Create a Squad List • Enter the following data elements in the text file: • NCAA ID. • Email. • First Name. • Last Name. • Student Type – Enter IF the student-athlete is an incoming freshmen. – Enter IT if the student-athlete is an incoming transfer. – Enter RS if the student-athlete is a returning student. • Division • Sport Code, Date of Birth • City, Country, State

Create a Squad List • Where to find the country, sport and state codes. – Link: ncaa. org/compliance? division=d 3

Create a Squad List • Microsoft Notepad text file sample. • Microsoft Excel text file sample.

Import Information • If the data has not been imported successfully, an error message will appear. • Division III will not use the Import from the National Letter of Intent (NLI) option. • Division III will not use the Import from Institutional Request List (IRL) option. • Division III will only use Import from Compliance Assistant if the school uses the program. • Data may be exported from another system, but will need to be imported using a text file in Microsoft Excel or Notepad.

Add Student • Add Student.

Add or Edit Student-Athlete Information

Lookup NCAA ID

NCAA Identification Number • Create a process to gather all prospective student-athletes NCAA ID numbers. • Do not create another ID number if a prospective student-athlete or student-athlete already has an ID number. • ID number is individual to the student not the institution.

Emailing a Student-Athlete • • • Select Review/Email Squad List. Email and update student-athlete demographic details. Delete a student-athlete from squad list. Select the appropriate sport and student-athlete. Send email.

Monitoring Completion of the Forms • To monitor the student-athlete’s completion of the forms, visit the Review/Email Squad List screen. Studentathlete data will be displayed in the following format listed above.

Status Completion Status and Issues Forms have not been completed. No questions have been answered. Forms have not been submitted. Forms are incomplete. Student-athlete answered at least one question. Forms have not been submitted. Forms have been completed. Student-athlete answered at least one question in a manner that requires follow up by the institution. Forms have been submitted. ! ? [M] Student-athlete answered “Yes” to one or more questions related to drug testing. Student-athlete has a question for the compliance office. Compliance office has not received the student-athlete’s minor consent form. PDF report of questions and student-athlete’s answers.

Online Compliance Forms Resources • Online Compliance Forms Instructions • ncaa. org/sites/default/files/2016_17 Compliance_%20 Forms_ %20 Institutional_%20 Manual_20160531. pdf • Online Compliance Forms Online Training Video • Link: s 3. amazonaws. com/ncaa/web_video/d 3/articulate/ecregistration-online-compliance-forms/story_html 5. html • Division III Compliance Forms • ncaa. org/2016 -17 -division-iii-compliance-forms

COMPLIANCE ASSISTANT

Compliance Assistant • A tool designed to help administrators ensure that their athletic department and student-athletes are in compliance with NCAA legislation. • It is a data-collection system that can be used to generate NCAA-required forms and other forms created by the user. This program, documentation and technical support are provided free to the NCAA membership. • Access is managed by SSO administrators at each of the NCAA member schools and conferences.

Compliance Assistant • Assists compliance director by tracking information. • Helps an institution monitor. • Free. • Available to Divisions I, II and III. • Some features are specific to Division I and II. • Provide limited access to institutional athletic staff members.

Compliance Assistant • Select the compliance assistant tile.

Compliance Assistant

Compliance Assistant – Student-Athletes

Compliance Assistant – Student-Athletes • General demographic information. • Guardian information. • Sport history. • Transfer status aid information. • Form completion. • Eligibility information.

Compliance Assistant – Recruiting • General demographic information. • High school information. • Phone Logs. • Contacts/Evaluations. • Official and unofficial visits.

Compliance Assistant – Recruiting

Compliance Assistant – Playing Seasons • Weeks in the season. • First contest. • First practice. • Start and end dates. • Color coordinate the days off, holidays, etc. • Contests Schedules.

Compliance Assistant – Playing Seasons

Compliance Assistant Resources • Compliance Assistant Link: ncaa. org/complianceassistant • Announcements. • User Guide. • User Resources.

Technical Problems? • My Apps and Single-Source Sign-On: • ncaatechnology@ncaa. org • NCAA Eligibility Center registration process: • 877/262 -1492 • Online Compliance Forms: • ncaatechnology@ncaa. org • Compliance assistant: • complianceassistant@ncaa. org

Questions?