Electronic Timesheet Guide Additional questions can be directed

Electronic Timesheet Guide Additional questions can be directed to Amber ext. 4833 or Lynnette ext. 6671 *For future reference, timesheets will be located R: /Finance Forms

Electronic Timesheet Basics • Option 1 – Option 1 is used when timesheet is being completed in real time. Click on desired day, which will highlight a “Time In” or “Time Out” Cell. Click on “Clock In/Out” button. • The time will automatically populate and round to the nearest quarter hour. Repeat for clocking out/in for lunch and out for the day.

Electronic Timesheet Basics • Option 2 - Option 2 is used when completing the timesheet after the day has been completed or if a clock in/out has been missed. Click on desired cell. Type in time in/out. **Note: When typing in time, you must use “AM” or “PM”. There must be a space between “time” and “AM” or “PM” • When typing in time, rounding to the nearest quarter hour is NOT necessary. The timesheet will calculate it for you.

Printing Timesheets • Once the timesheet has been completed for the month, employees MUST use the provided “Print” button to print and submit their timesheet. • ***IMPORTANT NOTE**** All fields must be completed prior to printing timesheet for part-time and work-study employees.

Special Circumstances • Working on a Holiday. The timesheet will verify that the employee is intentionally trying to put hours on a holiday. **NOTE** These hours will need to be initialed by the supervisor for payroll to know they have been approved. • Sick and Vacation time. Employees must enter sick and vacation hours in the appropriate category below the “Time In/Out” area.

Important Notes to Remember • Supervisors must initial by holidays worked or the payroll department will assume those hours are not approved. • All part-time and work-study employees must complete all fields prior to printing the timesheet (ex: Rate of pay, Name, Employee ID, etc. ) • The provided “Print” button must be used. This affects calculations utilized by payroll. • There are different timesheets available for different classifications of employees (ex: full-time, part-time, work-study, temporary)