Electronic Timesheet For NonExempt Employees Friday March 4

Electronic Timesheet For Non-Exempt Employees Friday, March 4, 2011 1 pm – 3 pm School of Nursing- Room 140

Agenda �Pilot Implementation �Campus �Key Go-Live Dates �Exempt C 1 & Student Employees �Enhancements �Future Items

Electronic Timesheet for Non-Exempt Employees. Pilot Implementation • Go Live PP 11 -19 (2/27/11 -3/12/11) and thereafter • ETS due Monday, 3/14/11 • Must use paper timesheet prior to PP 11 -19 • WET page entries prior to PP 11 -19 • Only adjusting entries on WET page from PP 11 -19 • Pilot Group Training • 3 Instructor-led sessions (3/3, 3/9, 3/10) • Hands on Clinics is available- time and location will be announced at the live training • UPK • Contact CITS Help Desk (6 -Help) or FS-Payroll (61243) for ETS questions

Electronic Timesheet for Non-Exempt Employees. Pilot Implementation • Pilot Group employees will receive this Error Message if they try to create an ETS prior to PP 11 -19 • The same error message will appear for the Campus Go Live if employees try to create an ETS prior to PP 11 -21, but the date will be “ 2011 -03 -26. ”

Electronic Timesheet for Non-Exempt Employees. Campus Go Live � Go Live PP 11 -21 (3/27/11 -4/9/11) and thereafter � ETS due Monday, 4/11/11 � Must use paper timesheet prior to PP 11 -21 � WET page entries prior to PP 11 -21 � Only adjusting entries on WET page from PP 11 -21 � ETS for Non-Exempt Employees Training (suggested text for your affected employees will be sent to you after this meeting) • 8 Instructor-led sessions • Hands on Clinics is available- time and location will be announced at the live training • UPK � Contact CITS Help Desk (6 -Help) or FS-Payroll (6 -1243) for ETS questions

Key Dates for Campus Go-Live Date Friday, March 4 th, 2011 Action Run query to set up Employee/Supervisor relationships Name of the Query: UMB_TL_EE_APVRS Friday, March 4 th, 2011 Suggested text with training information for you to send to your affected employees Monday, March 21 st, 2011 Supervisor Set up Page is available for use. Enter completed worksheet information (your Non-Exempt Employee/Supervisor relationships) in e. UMB. Until Friday, March 25 th, 2011 If the Supervisor Set Up is not completed by Friday, March 25 th, your Non-Exempt employees will not be able to see ETS and you will start receiving email notification on Monday, March 28 th. Monday, March 21 st, 2011 Non-Exempt Employee In/Out Profile Page is available for use Coming Soon Electronic Timesheet for Non-Exempt Employee FAQs will be available on Portal Page

Exempt C 1 (Class 34, Pay Group SPC & EFY) and Student Employees (Class 14, 16, 14 W, 16 W) � Student Employees (Empl Class 14, 16, 14 W, 16 W) ◦ Target go live: July 2011 ◦ Continue WET page entries until Go Live ◦ A separate UPK will be available � Exempt C 1 (Pay Group SPC & EFY) ◦ Some employees are being paid based on Defined Payment, ETS may not be required ◦ ETS for this group is excluded on ‘Not Entered’ tab on the Approval Page ◦ Target go live: July 2011

Enhancements � Personal Leave – e. UMB will automatically allocate personal leave for New Hires when they are processed for the first time by Bi-Weekly Leave Accrual process. DO NOT enter personal leave hours for your New Hires. � Projected Leave Balances (Enhancement document will be sent to you for your affected employees)

Leave Balance Page- Projected Leave Balances

Leave Balance Page- Leave Currently Being Processed Projected Annual Leave Balance for PP 11 -16: 136. 796752 (Ending Annual Leave Balance as of 1/15/11 -PP 11 -15) +) 7. 692320 (Projected Earned Leave for PP 11 -16) -) 8. 000000 (Reported Annual Leave taken in PP 11 -15) ______ =)136. 489072 (Projected Annual Leave Balance in PP 11 -16)

Projected Leave Balance Calculation Explanation

Future Items � ETS Printer friendly feature will be available for Exempt and Non-Exempt ETS � Eliminating Leave Adjusting Entries by TL Initiators on WET pages � Advanced Sick Leave Tracking � Non Exempt probation period expiration support � Internal employee transfers and user access � Revising HR/PR Policies and Procedures…AL payouts, Acting and Interim titles for Academic Administrators � FYI…new Electronic Travel Request and Reimbursement process will be implemented in the coming months…