Electronic Submissions Submitting Proposals Through Grants Gov Cindy

Electronic Submissions Submitting Proposals Through Grants. Gov Cindy Collins ETEC 665

What is ? ? ? Grants. gov was established as a governmental resource named the E-Grants Initiative, part of the President's 2002 Fiscal Year Management Agenda to improve government services to the public: "Agencies will allow applicants for federal Grants to apply for and ultimately manage grant funds online through a common web site, simplifying grants management and eliminating redundancies. " Cindy Collins ETEC 665

Grants. Gov is … A central storehouse for information on over 1, 000 grant programs from 26 federal grantmaking agencies and access to approximately $400 billion in annual awards. A site to electronically Ø find grant opportunities Ø apply for grants Ø manage grants Cindy Collins ETEC 665

How Do I Use Grants. Gov? Go to Grants. Gov website http: //www. grants. gov Home Page Cindy Collins ETEC 665

How Do I Use Grants. Gov? Primary Uses of the Grants. gov site are to Find Grant Opportunities Apply for grants Track Your Application Cindy Collins ETEC 665

How Do I Find Grants? To find available grants, choose Find Grant Opportunities Cindy Collins ETEC 665

How Do I Find Grants? You can use Basic l Keyword, l Funding Opportunity Number (FON) or l Catalog of Federal Domestic Assistance [CFDA] number) Search – search by Cindy Collins ETEC 665

How Do I Find Grants? You can search by Category Search by a variety of categories of funding activities. Cindy Collins ETEC 665

How Do I Find Grants? You can browse by Agency Search from a list of agencies offering grant opportunities. Cindy Collins ETEC 665

How Do I Find Grants? You can use Advanced Search by more specific criteria such as funding instrument type, eligibility or sub-agency. Cindy Collins ETEC 665

How Do I Find Grants? You can sign up for Email Subscription Register to receive notifications of new grant postings sent directly to your email. Cindy Collins ETEC 665

What’s Next? Once you find the right grant, access the application package by either: Ø Clicking on the “Application" button on the grant opportunity's synopsis page. Cindy Collins ETEC 665

What’s Next? Ø Or Using the Apply for Grants selection from the home page. Cindy Collins ETEC 665

Do I Need to Get Registered ? ? NO! - individuals associated with a university DO NOT need to register even though the instructions make it look that way. The University must be registered in order to submit all applications. Contact your university OSRP office to verify registration has been completed. NOTE: Make sure you use the proper DUNS number so that your application will be linked to your Cindy Collins ETEC 665 university.

How Do I Apply for Grants? There are three basic steps to apply for grants: 1) Download the grant application package. 2) Complete the grant application package. 3) Submit the completed grant application package. Cindy Collins ETEC 665

Prepare to Apply Before starting, you must first download/ install the appropriate software Pure. Edge Viewer (file extension. xfd) & Adobe Reader 7. 0. 9 necessary to view the application package and instructions. Links to download both programs can be found on the Apply for Grants page. Cindy Collins ETEC 665

Apply for Grants – Step 1 Download the grant application package. Cindy Collins ETEC 665

Apply for Grants – Step 1 Enter appropriate number and download. Cindy Collins ETEC 665

Apply for Grants – Step 1 Find appropriate competition and choose download. Cindy Collins ETEC 665

Apply for Grants – Step 1 If would be wise to download both the instructions and the package to your computer. Select Appropriate Download Link Cindy Collins ETEC 665

Apply for Grants – Step 1 On the same screen, you will be given the option to register for notification in case of changes. Registering is a good way to keep up to date on program/submission changes. Cindy Collins ETEC 665

Why an Application Package? The application package is an electronic file that contains all the necessary forms that comprise a complete grant application for a specific funding opportunity. The application package can be saved to your computer and completed off-line. This package is a standalone file, not a web based database record. All information for submission is either entered on the forms or uploaded for submission as one file. Cindy Collins ETEC 665

Complete The Application – Step 2 Opening Page of Applicatio n Package Note that information about the particular solicitation is filled in automaticall y. Cindy Collins ETEC 665

How Do I Complete the Application Package? Always refer to the instructions as you complete the package. Also note that agency contact information is included on the opening page of the application package. Cindy Collins ETEC 665

How Do I Complete the Application Package? All yellow fields are mandatory. Highlight a form and select Open Form. Cindy Collins ETEC 665

How Do I Complete the Application Package? Note there may be Mandatory Documents and Optional Documents Required Cindy Collins ETEC 665

How Do I Complete the Application Package? Some sections require that you actually type the information on the form, such as the SF 424. Note mandatory yellow fields. Cindy Collins ETEC 665

How Do I Complete the Application Package? Be sure to check the top of each page for the Next button. This allows you to continue to the next page of the form. Cindy Collins ETEC 665

How Do I Complete the Application Package? Some sections require that you attach PDF files. Again note mandatory yellow fields. Cindy Collins ETEC 665

How Do I Complete the Application Package? Once you complete a document, use the Move Form to Submission List button to move the document from the left side to the right side (Completed Documents for Submission) Cindy Collins ETEC 665

How Do I Complete the Application Package? Save your work frequently! Closing the forms alone will not automatically save the information. If you get a warning message about an invalid value, just click OKAY. Cindy Collins ETEC 665

How Do I Complete the Application Package? Once all parts of the package have been completed and all forms have been moved to the Mandatory Completed Documents for Submission side, you can use the Check Package for Errors button to identify any omissions before you submit. Cindy Collins ETEC 665

Submit the Application – Step 3 Once your package is error free, you will need to submit the Pure. Edge Viewer file to OSRP or the authorized representative of your institution. Official submission of your application must be through that office. Cindy Collins ETEC 665

What Happens Next? Tracking Once your package has been submitted to Grants. gov, OSRP (or the authorized agency representative) receives e-mails regarding the submission. v The first e-mail confirms receipt of the application by Grants. gov. v The second confirms validation by Grants. gov. Cindy Collins ETEC 665

What Happens Next? Tracking v The third confirms receipt of the application by the Sponsor. v Subsequent e-mails may be sent by the Sponsor regarding tracking through the Sponsor’s system. Cindy Collins ETEC 665

What Happens Next? Tracking If there is a problem with the application, such as an incorrect DUNS number, the application will be rejected at the first stage and must be resubmitted to Grants. gov. Also, keep in mind that Grants. gov may validate receipt of an application, but the agency can still reject because of errors. Cindy Collins ETEC 665

TIPS for Using Grants. Gov Read both the agency and the Grants. Gov instructions. If there are conflicting instructions, contact the agency program officer. Start the submission process EARLY. This allows extra time so that errors can be corrected for resubmission before the deadline if necessary. Cindy Collins ETEC 665

TIPS for Using Grants. Gov Complete the SF 424 (R&R) form FIRST as it populates information to other forms. Attached files should be in PDF format and should use names without spaces, hyphens, special characters, or long file names. Cindy Collins ETEC 665

TIPS for Using Grants. Gov Pure. Edge Viewer works best with Internet Explorer. Save your application file often and check file name and location. Often times, a new version of the file will be saved rather than an updated version. Multiple versions can be confusing. Cindy Collins ETEC 665

FYI: Grants. gov provides significant support to its users: v Online user support vonline tutorial, training demonstration, context - sensitive help, FAQs, user guide vavailable at: http: //www. grants. gov/Customer. Support v Personalized support ve-mail: support@grants. gov vtoll-free phone number: 1 -800 -518 -4726 Cindy Collins ETEC 665