Electronic Scheduled Waste Information Systems Self Regulation Of

Electronic Scheduled Waste Information Systems Self Regulation Of Scheduled Waste Management Date: 24 Oktober 2016 Presented by Rosni Ismail For Internal Discussion Only Company Proprietary and Confidential

Objective & Purpose of e. SWIS In the year of 2014, the Hazardous Materials Division of Department of Environmental Malaysia has planned to create a self regulation system that can facilitate the industries in managing of scheduled wastes. e. SWIS is the system allowing the waste generator to periodically report generated waste inventory and used to track the movement & handling of scheduled waste on‐line with DOE licensed waste receiver. Besides the system also used by DOE to monitor the scheduled waste generator to comply with Scheduled Waste Regulation 2005 includes inventory, transport and disposal. For Internal Discussion Only Company Proprietary and Confidential

e. SWIS Roadmap Preview § § § Flexible Inventory Management Waste Label Guideline Storage Barcode Consignment Barcode Electronic Consignment Inventory, Label, & Barcoding Mobile Enforcement Ver. 1. 1 – Ver. 1. 2 Ver. 1. 3 § Ver. 1. 0 § Premise Profile § Notification § Consignment Note § § § § Mobile Facility Search Premise Search Storage Label Scanner Waste DNA Validation DOE Baseline Control Waste Acceptance Characteristic & Criteria Mass Balance Control TWG Submission (Lampiran A) Waste Handling (Lampiran E) WAC & TWG Handling § § Self Service BI & Reporting Ver. 1. 4 Ver. 1. 5 Special Waste Management with Approval Control Import, Export & Offsite Storage Governance Import & Export, Offsite Storage Special Waste Management § Self Service Business Intelligence with Microsoft Power BI For Internal Discussion Only Company Proprietary and Confidential

e. SWIS Operation Framework Contribute to DOE CESS Fund DOE Notification CESS Compilation M-Force Notification (TWG+WAC) Reuse of Inventory • Storage Barcode 4 Waste Handling (TWG) Transporter • Waste Labeling Waste Generator • Consignment Barcode Consignment Note • Addition • Adjustment Inventory Waste Characteristic • Lampiran A • Lampiran E e. KAS License Waste Receiver • Handling • Residue (Recover, Recycle) • Receiving WAC Matching Generator WAC Allowed Receiver DOE WAC Governance DOE WAC BASELINE Inventory Waste Acceptance Criteria For Internal Discussion Only Company Proprietary and Confidential

User Hierarchy DOE HQ DOE Admin State 1 State 2 e. SWIS DOE Officer State 1 WG/WR Admin Premise HQ only WG/WR – Officer Branch 1 Branch 2 For Internal Discussion Only 5 Company Proprietary and Confidential

e. SWIS As Self Regulation Who is required in compliance to DOE regulation The management of scheduled waste involves three (3) parties. They are waste generator, waste transporter and waste receiver. Each of them have their own responsibility in compliance to the regulation : WASTE GENERATOR § Generated Waste Notification § Monthly Inventory Balance § Submission of Consignment Note (offsite waste handling ) § Storage & Consignment Barcoding (label printing) § Update Premise & Branch Location Information WASTE TRANSPORTER WASTE RECEIVER § Supply Driver & Vehicle Particular § Receiving Consignment Note from Generator § Acknowledge Consignment Note that Pending Transit only § Validate received package of disposal waste § Update Consignment Note Status to End the Loop For Internal Discussion Only Company Proprietary and Confidential

Operation Framework – Generator Focus Waste Receiver Consignment Note Consignment Barcode Transporter CESS Compilation Request for Payment Fulfilment Reuse of Inventory Waste Generator Inventory Addition Storage Barcode CESS Payment Adjust Monthly Inventory Summary Waste Characteristic Notification Submission of Waste Characteristic DOE WAC BASELINE DOE WAC Governance (1) Response with predefined Waste Label (2) Return with Qualified & Allowed Receiver For Internal Discussion Only Company Proprietary and Confidential

Management Of Scheduled Waste in e. SWIS Responsibities of waste generator Section 3 : Every waste generators within 30 days from the date of generation schedule waste, notify the DG of new categories and quantities Section 11 : Waste Generator shall keep an inventory of scheduled wastes Section 12 : Information to be provided by waste generator, contractor and occupier of prescribed premises For Internal Discussion Only Company Proprietary and Confidential

Landing Page Waste Generator For Internal Discussion Only 10 Company Proprietary and Confidential

Contoh TWG Sbmission (Penghantaran BT ke PYDT‐BT) For Internal Discussion Only 11 Company Proprietary and Confidential

Operation Framework – Receiver Focus Consignment Barcode Matching Pass. Key Validation Receiving CESS Compilation CESS Payment Waste Receiver Notification (3) WAC Range Update for generator determination DOE WAC Governance Submission DOE WAC BASELINE Adjust Waste Acceptance Criteria (1) Response with pre-defined Waste Label (2) Matching Qualified Generator for Sending Waste Characteristic Addition Inventory Reuse of Inventory DOE Update Receiving Qty from Inventory & supporting handling QTY Storage Barcode Consignment Note Waste Generator Waste Handling (TWG) Monthly Submission of Lampiran A & Lampiran E to DOE • Handling • Residue (Recover, Recycle) For Internal Discussion Only Company Proprietary and Confidential

Landing Page Waste Receiver For Internal Discussion Only 14 Company Proprietary and Confidential

For Internal Discussion Only 15 Company Proprietary and Confidential

DOE State Administration Focus Activity & Requirements managing premise details & login credentials Premise Management Monitor submission & receiving of Consignment Note investigate idle consignment notes (exceed 30 days & 60 days) Monitor inventory & movement information investigate on premises who exceeded submit attempt of adjustment Submission & Receiving Monitor DOE Admini stration Inventory Monitoring Registration Approval Notification Monitor *Scheduled Waste (SW) Approve or reject registration request from Government Agency & other premises Monitor notification trend by SW & Premise Approving or reject notification cancellation request For Internal Discussion Only Company Proprietary and Confidential

Operation Framework – Enforcement Act • High Generator Frequency of Consignment Monitoring • Inventory Adjustment Storage > 180 Days Receiver Monitoring • Receiving Validation • Receiving Variance & Frequency Request for Payment Lampiran A Storage > 20 MT DOE HQ Waste Characteristic Waste Acceptance Criteria • Composition of generator exceed DOE defined baselines M-Force Compliance Check Consignment Barcode Waste Handling Monitoring Storage Barcode Facility License • Receiving exceed Forecast by X % Lampiran E • High volume of treatment Low residue by Waste Code & Type in specific duration RED – Compliance Item For Internal Discussion Only Company Proprietary and Confidential

Kekerapan Premis membuat Pembetulan For Internal Discussion Only 18 Company Proprietary and Confidential

Rekod consignment note belum dikemaskini oleh receiver melebihi 90 hari For Internal Discussion Only 19 Company Proprietary and Confidential

Senarai Premis Yang Menstor BT Melebihi 20 MT For Internal Discussion Only 20 Company Proprietary and Confidential

Contoh TWG Submission Untuk kelulusan JAS Negeri (Utk kemaskini Lampiran A) For Internal Discussion Only 21 Company Proprietary and Confidential

TWG Operational Process Overview Waste Generator Submit Waste Characteristic Select Eligible Receiver TWG Request Waste Receiver DOE State Office License Approval (e. KAS) Facility Licensed Capacity Review TWG Request Refresh TWG Capacity TWG Revision 1. Lampiran A 2. Form 99‐ 1 Email Notification to Generator Review TWG Revision Request Approved Request Email Notification to Receiver Printing of Physical Form 99‐ 2 Consignment Note Submission Update of Lampiran A Confirm & Submit TWG Determine Allow of Receiving* Printing of Lampiran A *According to the licensed capacity & balance remain For Internal Discussion Only Company Proprietary and Confidential

ESWIS Implementation Schedule (Module WAC) Action on Required System Improvement (feedback collection from WG & WR) DOE: Definition of Waste Acceptance Baseline Data Collection Fasa 1 Collect WAC from WR with parameters required Collect WC, from WG with parameters required 31/12/2016 23 Awareness Program Fasa 2 Pilot Project / Trial Run Fasa 3 Full Implementation Fasa 4 On‐site Data Entry Session with WR / WG during Seminar WG Exercise WC Data Entry with DOE assistance Ensure WAC inputs by WR with DOE guidance Pilot with 2 Waste Code SW 104, 204 01/01/2017 01/04/2017 01/07/2017 31/03/2017 30/06/2017 31/08/2017 31/12/2017 For Internal Discussion Only Company Proprietary and Confidential

Thank you. For Internal Discussion Only Company Proprietary and Confidential

Overview on Roles for Waste Acceptance Criteria Waste Acceptance Baseline Waste Acceptance Criteria Waste Characteristic • • • Linked with License & Waste Code Allowed • Define Allowed Treatment / Handling (disposal / 3 R) • Define Composition Values & response to Compliance • Linked with Notified Waste Code • Specification of Composition • Select of Treatment • List of Qualified Waste Receiver Component Listing Specify of Waste Code Allow Disposal or 3 R Define Baseline by Type & Composition • Potential Treatment For Internal Discussion Only Company Proprietary and Confidential

Waste Code, Waste Type & Composition with Label Guideline from DOE Baseline Based on Active License & Allowed Waste Code to define service offered Acceptance Baseline from DOE Acceptance Range from WR Statistic Service Offer Mapping to WR & WG For capture of Notified WG generated waste characteristic Criteria Characteristic from WG Justify Correct Receiving Establish Governance Treatment / Service • Monitor waste code, type and list of receiver • Review generator inputs with the defined baseline • Tracking of consignment trend with defined mass balance • Updates of service offered • Self-service justify on receiving of Waste By Type of treatments offer • Continuous update of receiving parameter & refresh to Generator For Internal Discussion Only Company Proprietary and Confidential

Required to Report Residue Required Periodic Compliance Validate with DOE Baseline for Comply Treatment & Composition WAC DOE Baseline Recycle Disposal Only Recovery 1 First validation on the Waste allowed Recycle 2 Mapping Composition to Possible Treatment 3 Final options if no possible handling types fits in For Internal Discussion Only Company Proprietary and Confidential

Overview of WAC Validation Process Waste Acceptance Criteria RANGE VALUE Allowed Waste WR License Waste Characteristic (Composition) Notified Waste WAC WG Notify DOE Baseline Waste Generator Waste Receiver Waste Type Waste Code Handling Type Handling Code For Internal Discussion Only Company Proprietary and Confidential

Preview of Waste Acceptance Criteria for Receiver For Internal Discussion Only 30 Company Proprietary and Confidential

Preview of Waste Characteristic for Generator Preview of Waste Characteristic Composition Inputs & Label Determination For Internal Discussion Only 31 Company Proprietary and Confidential

Waste Characteristic Definition Preview of Waste Characteristic Composition Inputs & Label Determination For Internal Discussion Only 32 Company Proprietary and Confidential

Waste Acceptance Monitoring Ideal Process Flow Baseline: DOE establish SW 1: Metal & metal bearing wastes required submit % of residue per waste code % Not Comply inform supported range of waste code & accommodated ranges report waste composition with CN for eligible WR SW 2: Wastes containing principally inorganic constituents which may contain metals & organic materials Recovery: Acceptance: WR to Characteristic: WG to baseline for reporting of Scheduled Waste SW 3: Wastes containing principally organic constituents which may contain metals & inorganic materials Off‐site Treatment/ Special management SW 4: Wastes which may contain either organic or inorganic constituents Recovery SW 5: Other Wastes Repository: all traceable transactions in one source Disposal Eligible: all % Comply % Product % Waste disposal waste to eligible receiver with range(SW 5*) For Internal Discussion Only Company Proprietary and Confidential

Self Regulation & Monitoring of Notification &Inventory 1 Generator / Administrator Notification & Storage 2 Notification of Waste generation according to the DOE parameters Generator to confirm on generated waste forecast Quantity & submit Notification Scheduled Waste Inventory Management 3 Online Waste Movement Monitory and Trend Analysis 4 Data Repository & Warehouse Management Portal & Processing Server Generator to conduct self‐service manage of waste addition to inventory and adjustment if possible (with Classified Label) DOE Officer (State / HQ) For Internal Discussion Only Company Proprietary and Confidential

Self Regulation & Monitoring of Consignment Note & Transfer 1 Generator / Administrator Deliver to Waste Receiver 2 Registered Waste Generator to determine REQUIRED amount (MT) of waste for Treatment / Handling Generator to prepare submission and perform printing of Consignment Note Appointed Transporter 3 Online Waste Movement Monitory and Trend Analysis 5 Data Repository & Warehouse Management Portal & Processing Server 6 DOE Officer (State / HQ) Quick identify of waste by Enforcement Officer through Mobile Apps & Barcode label Enforcement Activity (Waste DNA) Acknowledgement of transfer according to generator specification *Optional 4 Receiving of Waste according to Consignment Note & Weighted Quantity For Internal Discussion Only Company Proprietary and Confidential

37 Pie Chart of Notified Waste • A quick look of current notified wastes in % • % in expected generated quantity Pie Chart of Waste Balance • A quick look of quantity on hands of notified waste For Internal Discussion Only • % in total generated quantity Company Proprietary and Confidential

Alert tarikh penghantaran inventori oleh WG For Internal Discussion Only 38 Company Proprietary and Confidential

Alert kuantiti penstoran BT melebihi 20 MT For Internal Discussion Only 39 Company Proprietary and Confidential

For Internal Discussion Only 40 Company Proprietary and Confidential

Waste Acceptance Monitoring Ideal Process Flow Baseline: DOE establish SW 1: Metal & metal bearing wastes required submit % of residue per waste code % Not Comply inform supported range of waste code & accommodated ranges report waste composition with CN for eligible WR SW 2: Wastes containing principally inorganic constituents which may contain metals & organic materials Recovery: Acceptance: WR to Characteristic: WG to baseline for reporting of Scheduled Waste SW 3: Wastes containing principally organic constituents which may contain metals & inorganic materials Off‐site Treatment/ Special management SW 4: Wastes which may contain either organic or inorganic constituents Recovery SW 5: Other Wastes Repository: all traceable transactions in one source Disposal Eligible: all % Comply % Product % Waste disposal waste to eligible receiver with range(SW 5*) For Internal Discussion Only Company Proprietary and Confidential

WAC DOE Baseline 3 Waste Generator Validate with DOE Baseline for Comply Treatment & Composition 4 Get Matching Treatment, and Search for Receiver Select Handling & Submit CN Eligible Receiver 2 Waste Receiver, Composition Map Compiled Library Transfer to Receiver 1 Validate the Range of Treatment & Composition value with Baseline Waste Receiver Comply Yes No For Internal Discussion Only Company Proprietary and Confidential