Electronic Residency Application Service ERAS Tutorial May 2

Electronic Residency Application Service (ERAS) Tutorial May 2, 2019| 12: 00 pm Leadership Hall

Sample ERAS Application http: //www. medschool. umaryland. edu/osa/Residenc y-Application-Manual-/Sample-ERAS-Application/

Documents • • • MSPE Lo. Rs Medical School Transcript Photo Personal Statement USMLE Score ERAS will transmit these documents to the programs to which you apply, according to your document assignment. Make sure to assign your documents to programs. Your personal statement(s), LOR’s, USMLE transcript, and photograph are assigned to programs according to your instructions.

Your Responsibilities • Research residency programs and contact them for information on deadlines or requirements. Confirm they are participating in ERAS 2020 • Print or e-mail Lo. R requests and distribute them to your letter writers. • Track your documents through the Documents section. • Upload your ERAS photo. • Keep your profile up-to-date, request updated USMLE scores and make changes to program selections. You will have to go back into ERAS to release any new USMLE scores that come in. • Pay all fees.

OSA’s Responsibilities • th Upload transcripts on September 15 – If 3 rd year clerkship evaluations are not in by this date, we will automatically upload your transcript when the evaluation is submitted. – Since this falls on a Sunday, we will have them in by th September 13. • st Upload MSPE’s by October 1 – st If there are new evaluations that come in after October 1 , we will allow ONE re-upload if your MSPE. • Mentorship

ERAS Dashboard

Personal Statements • We recommend that you create your personal statements in a text file. The way you create a text file is click on 'Start' menu on the desktop, under 'All Programs' click 'Accessories', click 'Notepad'. • Change the font to Courier New 10 and type your text. Although you have up to 28, 000 characters you can use, we suggest that you limit your personal statement to 600 -700 words. • Do not use any special characters such as bold, italics, underlines, &, ñ, µ , @, #, % etc. Your document will be displayed in plain text.

Personal Statements Feel free to have one of the OSA Deans and department member read it and give you feedback. 1. Go to ‘Documents’ tab and select the ‘Personal Statement’ tab 2. Enter a title in the ‘title’ field. 3. Copy/paste into the content field 4. Click ‘Save’ 5. Carefully review your personal statement and click ‘OK’ * You will be able to edit your personal statement prior to assigning it to a program.

Letter of Recommendation (LORs)

Letters of Recommendation (Lo. R’s)

Letters of Recommendation (Lo. Rs)

Letters of Recommendation (Lo. Rs) • The title/department is too long to fit in the field given? What do I do? You may need to abbreviate. • My letter writer has several titles? Which one do I put in ERAS? If your letter writer has several titles, you should use the title of their highest rank. • Should I wait to submit my application for all of my LOR's to come in? Do not wait for your LORs to come in before submitting. Submit on September 15 th, and the letters will come in when they come in. • What do I do if two people sign the letter? Use the highest ranking faculty member. • How will I know when Lo. R is uploaded so that I can assign it to programs? you will receive notification in the My. ERAS center for each Lo. R that is uploaded by your Lo. R authors. And a copy of this notification will also be sent to the email address listed in your My. ERAS

Letters of Recommendation (Lo. Rs) • In order to assign Lo. Rs to programs, Lo. R Authors must be finalized in the Documents/Lo. R tab. • Lo. R selections will be locked upon assigning to and applying to a program. You will not be able to unassign it, so be careful! • Once the maximum number of four (4) Lo. Rs have been assigned to any given program that you applied to, additional Lo. R assignments cannot be made during the application season • An applicant may only change their selection prior to applying to a program. • Once a letter has been uploaded, it cannot be edited or deleted. • Letter writers can upload over an older letter if there is a mistake. Programs will only be able to view the most recent version of an Lo. R.

ERAS 2020 Application Fees Example 1: 30 Emergency Medicine programs [$99. 00 + (10 x $14. 00) + (10 x $18. 00)] = $419. 00 Example 2: 20 OB/GYN programs [$99. 00 + (10 X $14. 00)] + 10 Family Practice programs [$99. 00] = $338. 00 Example 3: 23 Internal Medicine programs [$99. 00 + (10 X $14. 00) + (3 X $18. 00)] + 7 Radiology programs [$99. 00] = $392. 00 Example 4: 12 Internal Medicine programs [$99. 00 + (2 X $14. 00)] + 10 Emergency Medicine [$99. 00] + 8 Family Practice programs [$99. 00] = $325. 00 Example 5: 3 ACGME-accredited Family Medicine programs [$99. 00] + 3 AOA-accredited Family Medicine programs [$99. 00] = $198. 00 Additional Fees USMLE Transcript: $80 (assessed once per season) COMLEX-USA Transcript: $80 (assessed once per season)

National Resident Matching Program (NRMP) • Provides an impartial venue for matching applicants' preferences for residency positions with program directors' preferences for applicants. • Each year approximately 16, 000 U. S. medical school seniors use the program. • The NRMP accommodates couples entering the Match. Let the OSA Deans know you are couples matching!! Visit the couples match page. • Registration opens on September 15, 2019. • There is a $30 charge per program ranked over the first 20.

SF Match (Ophthalmology) www. sfmatch. org • Coordinates the PGY-2 appointments for ophthalmology training programs. • The match is timed to allow applicants to know their PGY-2 placement in ophthalmology before they submit their rank list for PGY-1 choices. • Applicants must also register with the National Residency Matching Program (NRMP) for their PGY-1 placement. • SF Match’s Central Application Service (CAS) distributes complete applications to programs electronically. # of CAS Distributions Fees 1 - 10 $60 total 11 - 20 $10 per program 21 - 30 $15 per program 31 - 40 $20 per program 41 or more $35 per program

SF Match (Ophthalmology) Timeline Specialty Ophthalmology Applicant registration begins CAS target/deadline date Rank list submission deadline Results released Post-match Results released Training position to medical vacancies posted to programs to applicants starts schools on Monday, June 3, Wednesday, Sept Tuesday, Jan 7, Tuesday, Jan 14, 2019 4, 2019 2020 2020 July 2021

Urology Match http: //www. auanet. org/education/urology-and-specialty-matches. cfm • Match registration is accepted through December. • The match programs have the option to participate in ERAS. • You will find a list of accredited U. S. urology programs on their website. • Note program application deadlines, but do not wait until the last minute, as they can change. If you are offered an interview by a program, respond immediately, as interview slots can fill quickly. • The program you match with generally provides pre-urology training. • Applicants are no longer required to register with NRMP to obtain the PGY-1 year of training.

Urology Match Timeline • • Summer to January- Register and check program requirements and deadlines. Fall to January – Interview. December to January 3 – Submit your preference list. January 18 – Email match results are send to applicants, programs and medical schools.

Military Matches We suggest you contact the military recruitment representative for the branch of military you are interested in matching in. The U. S. Air Force, Army, and Navy do not participate in the NRMP but make their own appointments directly. Since the number of military appointments available is often insufficient for the number of candidates applying, students may need to participate in the NRMP simultaneously to protect themselves. Army – Elkridge MRC, 410 -379 -0691 Navy – Medical Officer Recruiter, 410 -761 -7419 or 410 -766 -6753 Air Force – Health Professions Recruiter, 703 -271 -1602 National Health Service Corp. – 301 -443 -1294 *For all others students should contact OSA directly* Dr. Matt Tulis can also assist with military match students.

Residency Application Timeline May 15 – Your CV must be on file at OSA June - August - Create your Profile and My. ERAS application, select programs of interest, assign all documents to each individual program. (Do this as documents are available instead of waiting for everything to be in for a given program) Beginning of September - Review MSPE for errors, deadline for photo. September 15 - Certify and submit application. You should begin applying to residency programs and programs will begin contacting ERAS. (Everything should be in except maybe one or 2 Lo. Rs). Register with NRMP. October 1 - MSPE’s released to programs (Lo. Rs should be received prior to this date) December - Military Match results are available January 11 – SF Match (Ophthalmology) results available Mid - January– Urology Match results available Late February– Deadline for registration and rank order list certification March 16* - Match results are available, Supplemental Offer and Acceptance Program (SOAP) begins March 20– Match Day! *Projected SOAP & Match Dates

Resources • UMSo. M’s Residency Application Manual (Please read this webpage. This resource is very helpful. ) • • My. ERAS User Guide Worksheet Application checklist Tutorials

ERAS is on Twitter! Twitter - Follow @ERASinfo for the latest news and announcements about ERAS timeline information and other resources. Send ERAS a tweet or e-mail your questions to eras-social@aamc. org.

ERAS Contact Information Email: myeras@aamc. org Phone: 202 -862 -6264 Help Desk Hours of Operation Monday-Friday 8 am-6 pm ET

NRMP is on social media! Facebook: http: //www. facebook. com/The. NRMP Twitter: https: //twitter. com/The. NRMP

Everything will work out okay!