Electronic Grant Management System e GMS How to

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Electronic Grant Management System (e. GMS) How to process the application? (for AI Users)

Electronic Grant Management System (e. GMS) How to process the application? (for AI Users) Research Fund Secretariat Food and Health Bureau May 2019

Email Notification • Submission of Grant Application for HMRF 2018 Open Call [Name of

Email Notification • Submission of Grant Application for HMRF 2018 Open Call [Name of DH/FO/RO] e. GMS • Note: Email notification for endorsement will be sent to AI users when the first record appears on the Action List. AI-1

Login https: //rfs. fhb. gov. hk/e. GMS/ user@email. com r. FS@2345 • Your login

Login https: //rfs. fhb. gov. hk/e. GMS/ [email protected] com r. [email protected] • Your login email is your email address. • Please contact the Secretariat ([email protected] gov. hk) if you do not know your login email or have problem to login to the system. Note: The account will be locked after 6 failed attempts AI-2

View Applications • Go to Project > Application AI-3

View Applications • Go to Project > Application AI-3

View Applications • Click “Master List” to view all applications submitted to AI users.

View Applications • Click “Master List” to view all applications submitted to AI users. Note: DH can view the applications from his / her department only. • EO(RO) / FO(RO) can view the applications only. • Click “Action List” to endorse applications. • Click “Pushed Back List” to view all applications pushed back to PA by AI users (i. e. DH/ FO/ RO) • (for RO only) Click “Outstanding List” to view all applications pending signature(s) from Co. A(s) (if any), DH or FO AI-4

View Applications – Preview • Click “Action List” i) Click the “Temp Ref no.

View Applications – Preview • Click “Action List” i) Click the “Temp Ref no. ” to view the application in e. GMS. ii) Click the PDF icon to download the application to computer. (Note: a 6 -character password has to be set by user for security measures. ) AI-5

Update “Check-in-order” List (Optional) i) View the details checked by AI users (i. e.

Update “Check-in-order” List (Optional) i) View the details checked by AI users (i. e. DH/ FO/RO) or ii) Click “Confirm Checked” to add a new entry. AI-6

Process Applications i) Click “Endorse” to endorse an application. Note: EO(DH), EO(FO) and EO(RO)

Process Applications i) Click “Endorse” to endorse an application. Note: EO(DH), EO(FO) and EO(RO) are not able to endorse the application. or ii) Click “Push Back” to request PA to revise an application. Note: Enter detailed reason(s) before pushing back the application to PA for revision. AI-7

Outstanding Applications (for RO) • Click “Outstanding List” • View signing status of Co.

Outstanding Applications (for RO) • Click “Outstanding List” • View signing status of Co. A(s)(if any), DH or FO. Note: DH and FO can view the signing status of Co. A(s) and AI users on the Master List. N N AI-8

Enquiry Email: egmsenquiry@fhb. gov. hk Telephone: 3150 8978 (Keith)

Enquiry Email: [email protected] gov. hk Telephone: 3150 8978 (Keith)

Thank you!

Thank you!

12 Disclaimer The information contained in this presentation is for reference only and should

12 Disclaimer The information contained in this presentation is for reference only and should not be regarded as a substitute for professional advice. The Government shall not be liable for any loss or damage, howsoever caused, arising from any information contained in this presentation. The Government shall not be liable for any inaccuracies, incompleteness, omissions, mistakes or errors in this presentation, or for any loss or damage arising from information presented herein. The opinions, findings, conclusions and recommendations expressed in this presentation are those of the authors of this presentation, and do not necessarily reflect the views of the Government. Nothing herein shall affect the copyright and other intellectual property rights in the information and material contained in this presentation. All intellectual property rights and any other rights, if any, in relation to the contents of this presentation are hereby reserved. The material herein may be reproduced for personal use but may not be reproduced or distributed for commercial purposes or any other exploitation without the prior written consent of the Government. Nothing contained in this presentation shall constitute any of the authors of this presentation an employer, employee, servant, agent or partner of the Government.