Electronic Document and Records Management Systems EDRMS Dr

Electronic Document and Records Management Systems “EDRMS” ﺍﺩﺍﺭﺓ ﺍﻟﻮﺛﺎﺋﻖ ﻭﺍﻟﺴﺠﻼﺕ ﺍﻹﻟﻜﺘﺮﻭﻧﻴﺔ Dr. Naji Shukri Alzaza University of Palestine February 2012

Chapter 5 Scanning Historical Documents and Records Dr. Naji Shukri Alzaz, EDRMS

5. 0 INTRODUCTION 3 Dr. Naji Shukri Alzaz, EDRMS

• During the implementation of the EDRMS solution, a project plan will need to be put in place in order to scan, classify, and index the organization’s current paper files and folders. • Most medium and large organizations have lots of historical paper files and documents in at least one filing room if not many more. • In practice, scanning all historic documents could will be a very costly and time-consuming process that may be impractical to undertake. Dr. Naji Shukri Alzaz, EDRMS Introduction 4

5. 1 PROCESSES 5 Dr. Naji Shukri Alzaz, EDRMS

Processes 1. 2. 3. preparation, scanning, classifying, indexing, and quality assurance. Dr. Naji Shukri Alzaz, EDRMS • There are three main processes involved with setting up a scanning project: 6

Dr. Naji Shukri Alzaz, EDRMS 5. 5 RUNNING THE PROCESSES IN PARALLEL 7

Dr. Naji Shukri Alzaz, EDRMS Running the Processes in Parallel 8

Dr. Naji Shukri Alzaz, EDRMS