ELECTRONIC CLEARING SERVICE CREDIT CLEARING Implementation in Manipur

ELECTRONIC CLEARING SERVICE (CREDIT CLEARING) Implementation in Manipur Presented by: Th. Kirankumar Director Treasuries & Accounts, Manipur 9/9/2020 ECS - Treasuries Manipur 1

ECS CREDIT ** Mode of Electronic Fund Transfer ** Fund transfer from one A/C (DDOs Account) to a large number of other Accounts (Individual Employees Accounts) ** Uses the service of a Clearing house 9/9/2020 ECS - Treasuries Manipur 2

ECS & DDOs ECS takes care of net payables (NOT GROSS) ECS is an electronic disbursal mechanism Pay bill DDO Draws under existing mechanism Disbursal using ECS mechanism 9/9/2020 ECS - Treasuries Manipur 3

THE CHANGE DDO DDO Treasury Draw in cash Deposit in DDOs A/C Via DDO A/C Instant transfer Disburse in cash OLD 9/9/2020 Disburse by combine cheques CHEQUES ECS - Treasuries Manipur ECS Disbursal ECS 4

CONTENTS GROWTH OF ECS PAYMENT IN MANIPUR THE PROCESS FLOW & ECS PAYMENT ARCHITECTURE THE BENEFITS THE HURDLES & REMEDIES 9/9/2020 ECS - Treasuries Manipur 5

PROGRESS – ECS Implementation - I May, 2009 - Compulsory payment of salary through Bank A/Cs 26 th October, 2009 - 1 st Test run of ECS Credit for 4 Offices/ 23 employees ECS payment continue every month thereafter for 6 Offices February, 2010 - Development of local ECS software April, 2010 – Test run of ECS file prepared by the software at NCC, RBI, Guwahati June, 2010 9/9/2020 ****** TRAINING OF 461 DDOs ECS - Treasuries Manipur 6

PROGRESS – ECS Implementation-II July-August, 2010 - Registration process – Offices/ Employees 19 August, 2010 - Government Decision making ECS payment mandatory for salary - 1 st Phase of expansion of ECS payment 2 treasuries/ 200 DDOs) December, 2010 - 2 nd Phase of expansion of ECS payment (3 treasuries/ 250 DDOs) October, 2010 9/9/2020 ECS - Treasuries Manipur 7

STATISTICS No of registered ECS USERs 420 No of Treasuries/ Sub-Treasuries 5 (Located in Imphal area) No of Sponsor Banks 5 (3 SBI Branches / 2 UBI Branches) Clearing House (with Jurisdiction of Imphal) 1 (presently located at SBI, MG Avenue, Imphal) 9/9/2020 ECS - Treasuries Manipur 8

ECS Transaction of Volume Sl. No Month ECS Transaction (in Rs) No of Credits 1 October, 2010 13, 35, 25, 726 8246 2 November, 2010 23, 28, 54, 992 15358 3 December, 2010 73, 75, 04, 187 38700 4 January, 2011 48, 80, 48, 201 26750 159, 19, 33, 106 89, 054 TOTAL 9/9/2020 ECS - Treasuries Manipur 9

ECS -Credit Cycle & Architecture Preparation of Bill by DDO RBI 1 8 Sends Bill, Pay-in-slip, Mandate E-2, CD to Treasury AG, Manipur Accounts 7 2 3 At TREASURY ECS reports Converts CD into Floppy Returns stamped Pay-in-slip/ R 6 6 Destination Banks carries out POSTING R 1 -R 5 CH/ NCC generates reports for banks retains Mandate E-2 9/9/2020 R 6 report 5 Sponsor Bank sends Floppy, Mandate(E-2) to CH ECS - Treasuries Manipur Retains CD, Bill copy at Try Treasury sends Floppy, 2 Copies of Pay-in-slip & Mandate (E-2) to Sponsor Bank 4 10

Process flow 9/9/2020 ECS - Treasuries Manipur 11

Banks & ECS payment 9/9/2020 ECS - Treasuries Manipur 12

ECS REPORTS & FORMS 9/9/2020 ECS - Treasuries Manipur 13

ECS FORM ------ E-2 Total amount Settlement date Signature of USER (RBI may modify accordingly) 9/9/2020 ECS - Treasuries Manipur 14

ECS REPORT R-2 *** REPORT: ECS-R-2 *** RUN DATE : 30/09/2010 STATE BANK OF INDIA PAGE NO. : 01 IMPHAL CLEARING IMPHAL ELECTRONIC CLEARING SERVICE(CREDIT CLEARING) ECS CONTROL REPORT (ECR) -------------------------------------BANK CODE : 010 BANK NAME : ALLAHABAD BANK (ALB) -------------------------------------1. SETTLEMENT DATE : 01/10/2010 2. DATE OF REPORTING UNCREDITED ITEMS : 01/10/2010 3. USER INSTITUTIONS AND SPONSOR BRANCHS: USER NAME(S) SPONSOR BANK/BRANCH ------------------------------------- Finance Sectt. Planning Department PHQ, Police Department Directorate of Small Savings (FD) Manipur Police Department Education 9/9/2020 795002003 795002003 795027002 ECS - Treasuries Manipur Provides details of credits of Various Offices/ Various Sponsor banks For a destination bank branch 15

ECS REPORT (R-5) REPORT: ECS: CR: R-5 STATE BANK OF INDIA IMPHAL CR DATE: 01/10/2010 ELECTRONIC CLEARING SERVICE (CREDIT CLEARING) RUN DATE : 30/09/2010 ITEM-WISE DESTINATION LEDGER REPORT PAGE NO. : 01 ------------------------------------------------------------------BANK CODE : 010 BANK NAME : ALLAHABAD BANK (ALB) BRANCH CODE : 002 BRANCH NAME: IMPHAL BRANCH ACCOUNT TYPE : 10 : SAVINGS BANK LEDGER NUMBER: ------------------------------------------------------------------ACCOUNT NAME OF THE ACCOUNT A M O U N T ECS ITEM BNFY'S REF U S E R SPONS. BANK T. C/ NUMBER HOLDER RS. PS. SEQ-NUMBER N A M E NUMBER BRANCH-CODE R. C ------------------------------------------------------------------ 000021155075133 Ch. Momon Sharma 1 000021155100354 H. Amu Singh 000021155100365 Th. Joy Singh 000021155100376 L. Brajamani Singh 1 000021155100387 Abina Kamei 9/9/2020 7, 589. 00 1950001120 00000076 Deputy Director 17, 414. 00 1950001046 0000001 Deputy Director 13, 559. 00 1950001048 0000003 Deputy Director 11, 863. 00 1950001089 00000045 Deputy Director 14, 484. 00 1950001049 0000004 Deputy Director ECS - Treasuries Manipur 7953187 795002003 1 1 7953187 795002003 16 1

ECS REPORT (R-6) *** REPORT: ECS-R-6 *** STATE BANK OF INDIA PAGE NO. : IMPHAL CLEARING IMPHAL ELECTRONIC CLEARING SERVICE(CREDIT CLEARING) SPONSOR BANK SETTLEMENT REPORT DEBIT ITEMS : SETTLEMENT DATE : 29/11/2010 CITY CODE : 795 BANK CODE : 027 BANK NAME : UNITED BANK OF INDIA (UNI) BRANCH CODE : 004 BRANCH NAME : UBI IMPHAL 01 Settlement date Sponsor bank DDO Total amount No of employees USER NUMBER : 7953007 USER NAME : 5 th IRB AMOUNT FOR WHICH SPONSOR BANK IS DEBITED - RS: ***1, 23, 01, 591. 00 RUPEES ONE CRORE TWENTY THREE LAKHS ONE THOUSAND FIVE HUNDRED NINETY ONE ONLY CREDIT DETAILS : -------------------------------------BANK NAME OF THE BANK NO OF CREDIT A M O U N T CODE TRANSACTIONS RS. PS ------------------------------------- 027 UNITED BANK OF INDIA (UNI) 845 1, 23, 01, 591. 00 -------------------------------------TOTAL 845 1, 23, 01, 591. 00 ===================================== DATE: 27/11/2010 SD/IMPHAL CLEARING IMPHAL NOTE: SPONSOR BANK MAY FORWARD ONE COPY OF THIS REPORT TO THE USER INSTITUTION 9/9/2020 ECS - Treasuries Manipur 17

BENEFITS 9/9/2020 ECS - Treasuries Manipur 18

HURDLES Large errors committed in data preparation Local ECS Software Lack of awareness all around Training/ meetings/ etc Crossing of Accounts – Treasuries/ Banks Reporting/ meetings/ etc Non credit/ Double credit/ partial credit Recovery/ bill separation/ etc 9/9/2020 ECS - Treasuries Manipur 19

HURDLES 9/9/2020 ECS - Treasuries Manipur 20

Bank SCROLL (SBI, Paona of 12/8/2010) Particulars Column should reflect DDO name/ Office Name/ Bill details Instead Bank A/C No/ Bank Branch indicated 9/9/2020 ECS - Treasuries Manipur 21

Bank Scroll – SBI, Imphal Sectt (1 Oct, 2010) Particular Column indicate Bank Branch wise payment instead of Bill wise payment 9/9/2020 ECS - Treasuries Manipur 22

Locally developed ECS Software 9/9/2020 ECS - Treasuries Manipur 23

Expected Scroll Particular column as expected – shown DDO & Bill wise 9/9/2020 ECS - Treasuries Manipur 24

Portion of Bill Body (TR 22) BANK SEAL - Not under ECS BILL COPY NOT SENT TO BANKS 9/9/2020 ECS - Treasuries Manipur 25

PAY-IN-SLIP 9/9/2020 ECS - Treasuries Manipur 26

THE ROAD AHEAD EXPANSION OF ECS PAYMENT – FOR SALARY & OTHER PERSONAL ENTITLEMENTS - FOR ALL DDOs/ FOR ALL DISTRICTS ELECTRONIC MODE OF GOVERNMENT TRANSACTIONS (ESPECIALLY PAYMENT) IN THE NEXT FINANCIAL YEAR 9/9/2020 ECS - Treasuries Manipur 27

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