EIANZ Board and Institute Committees summary May 2020

EIANZ Board and Institute Committees – summary May 2020 Name Chair Appointment Meeting frequency Audit & Risk Committee EIANZ President Bryan Jenkins By the EIANZ Board every two years TBC Finance Committee EIANZ Treasurer Elizabeth Stark By the EIANZ Board every two years TBC Human Resource Committee EIANZ Vice-president Vicki Brady By the EIANZ Board every two years TBC Policy Committee EIANZ Fellow member (to be appointed) By the EIANZ Board every two years* Monthly Practice & Professional Development Committee EIANZ Fellow member (to be appointed) By the EIANZ Board every two years* Monthly Student & Early Careers Committee EIANZ member Jack Annear By the EIANZ Board every two years* Monthly Joint Marketing & Communications Committee EIANZ Board member Mark Breitfuss By the EIANZ Board every two years Monthly Fellowship & Honorary Membership Review Committee EIANZ Fellow member Alan Chenoweth By the EIANZ Board every two years Biannually and as required Merit Awards Committee EIANZ member Mark Breitfuss By the EIANZ Board every two years Annually and as required Disciplinary Committee Rod Welford EIANZ Board appoints to the panel of five (5) As and when required Disciplinary Appeals Committee EIANZ President Bryan Jenkins By the EIANZ Board As and when required Ethics Committee EIANZ Fellow member Fabian Sack By the EIANZ Board every two years As and when required *Note: The Chairs of these committees may appoint additional members to fill casual vacancies on their committees as needed without Board approval.

Audit & Risk Committee Role Summary To support the Board with sound advice on the performance of the EIANZ, Reports to: EIANZ Board member President the ‘appetite’ of the EIANZ to risks to which it is exposed, the management of its exposure to risks, and its resilience to disruptions. responsible: Terms of Reference Source of authority: Board committees policy Key activities / functions: Annual financial audit Review risks to the EIANZ 1. Provide advice to the Board on the appointment or removal of an independent auditor 2. Ensure that the financial accounts and programs of the EIANZ are independently audited 3. Provide advice to the Board on the results of audits of the activities of the EIANZ Membership 4. EIANZ President - Chair Bryan Jenkins EIANZ VP (Australia) Vicki Brady Assess, and provide advice to the Board on, the resilience of the EIANZ and the risks to which it is exposed 5. Assess, and provide advice to the Board on, the ‘appetite’ of the EIANZ for the risks to which it is exposed EIANZ VP (New Zealand) Isobel Oldfield Advisory Council Chair Belinda Bastow Certification Board Chair Alex Blood 6. Ensure that the EIANZ is appropriately protected against the consequences of the risks to which it is exposed

Finance Committee Role Summary To support the Board with sound advice on financial policies, goals and budgets Reports to: EIANZ Board that are consistent with the purposes and strategic goals of the EIANZ; and review Board member Treasurer and report on its financial performance, and major transactions and programs. responsible: Terms of Reference Source of authority: Board committees policy Key activities / Annual financial audit functions: 1. Provide advice to the Board on financial policies and procedures, the development of the annual budget, and a long term financial plan for the EIANZ Review major contracts 2. subsidiary elements Budget setting / monitoring Provide advice to the Board on the financial position of the EIANZ and its 3. Ensure accurate tracking/monitoring/accountability for the funds of the EIANZ and facilitate communication between the stakeholders accountable for administration of financial affairs of the EIANZ and its subsidiary elements Membership EIANZ Treasurer Elizabeth Stark EIANZ Board member Mark Breitfuss Advisory Council member Graeme Milligan Certification Board Joanne Flint member NZ representative Kevin Tearney 4. Ensure adequate administrative oversight and control of EIANZ financial and non-financial assets 5. Review major contracts, grants and asset acquisition proposals associated terms and conditions 6. Facilitate and oversee the implementation of the EIANZ financial strategy

Human Resources Committee Role Summary To support the Board with sound advice on personnel policies and Reports to: EIANZ Board member Vice-presidents responsible: procedures, staffing establishments, remuneration, performance management, and staff grievance procedures. Terms of Reference Source of authority: Board committees policy Key activities / Advise on personnel functions: matters 1. employees and volunteers 2. Ensure that employment arrangements are consistent with the law and award conditions 3. Membership Provide advice to the Board on personnel policies and procedures, for Provide advice to the Board on a staffing plan for the EIANZ and its subsidiary elements, that is consistent with the purposes and strategic EIANZ VP (Australia) Vicki Brady EIANZ VP (New Zealand) Isobel Oldfield Advisory Council Jeff Richardson Certification Board Chair Alex Blood goals of the EIANZ 4. Provide advice to the Board on the recruitment and appointment of employees reporting to the Board 5. Evaluate the performance of employees reporting to the Board and oversee performance review and performance management of other staff 6. Note: The Vice President (New Zealand) and the Vice President (Australia) shall take the role of Chair of the Committee, on rotation, each two (2) years. Develop, implement and manage a staff grievance and dispute resolution process for EIANZ employees and volunteers

Policy & Standards Committee Summary Role Reports to: EIANZ Board To support the Board with sound advice on environmental policy, and advocacy of that Board member responsible: Ordinary Board member policy and the role of the EIANZ in the environmental profession and the community. Source of authority: Board committees policy Terms of Reference Key activities / functions: Policy advice to the Board 1. Facilitate the development, review and authorisation by the Board of EIANZ policy and position statements, guidelines, discussion papers, and other policy publications 2. Membership Oversee and commission the preparation of: a. Chair EIANZ Fellow Neil Marshman EIANZ Board member Mark Breitfuss Daniel Lim b. Advisory Council member Nathan Zeman c. Members Craig Wilson Ian Ackland Richard Hoy Diane Dowdell Isobel Oldfield (NZ) submissions to public enquiries and responses to public reports and policy statements relevant to the purposes of the EIANZ. policy and position statements, guidelines, discussion papers, and other publications on good practice environmental policy and management. annotated references to regional, national and international documentation relating to good practice environmental management. Note: One (1) member of the Committee must be a member from the New Zealand Chapter 3. Facilitate the engagement of the Special Interest Sections in the development, review and preparation of position statements, guidelines, discussion papers, and other publications on environmental policy

Practice & Professional Development Committee Role Summary Reports to: EIANZ Board member responsible: Ordinary Board member Source of authority: Board committees policy Key activities / functions: Provide PD advice to the Board To support the Board with sound advice on good environmental management practice, and delivery of professional development for environmental practitioners. Terms of Reference 1. Facilitate the development, review and authorisation by the Board of documentation of good environmental management practice 2. Membership Oversee and promote the development and delivery of continuing professional development activities relating to good practice Fellow member (to be appointed) environmental management across the EIANZ and its subsidiary EIANZ Board member Vicki Brady elements Advisory Council member Nathan Zeman CEnv. P Representative Steph Brown regional, national and international documentation relating to good NZ Representative TBA via EOI practice environmental management Appointed members Jenny Pope David Wassman Erica van den Honet Specialist Interest Group Representatives To be advised 3. 4. Oversee and commission the preparation of annotated references to Facilitate the engagement of the Special Interest Sections in the development, review and preparation of publications on good practice environmental management

Students & Early Careers Committee Role Summary To support the Board in the development of member services for and membership by Reports to: EIANZ Board member responsible: Ordinary Board member Source of authority: Board committees policy Terms of Reference Key activities / functions: Identify options to improve 1. students and early career environmental practitioners. member services for students and early careers Membership EIANZ member Alex Prideaux (Chair) EIANZ Board member Daniel Lim Advisory Council member Tor Hundloe (TBC) Membership Kimberly Pellosis (Vic) Kapembwa Sikazwe (WA) Yashi Kotnala (ACT) Shannen Barns Jason Chan (NSW) Ella Jackson (TAS) Annesh Toolsee (WA) Note: One (1) member of the Committee must be a member from the New Zealand Chapter Provide advice to the Board on the development of member services for students and early career environmental practitioners 2. Facilitate the development of materials, activities, and events that support the development of those studying environment-related degrees, and those early in their careers in the environmental profession 3. Promote membership of the EIANZ by students and early career environmental practitioners 4. Facilitate the operation of a ‘Student and Early Career Practitioners Roundtable’ to coordinate the activities of the EIANZ and its subsidiary elements relating to students and early career environmental practitioners

Joint Marketing & Communications Committee Role Summary Reports to: To support the Boards in the development and delivery of effective and relevant EIANZ and CEnv. P Boards communications to members about EIANZ activities and good practice Board member responsible: Board member to potential members and the wider community. Source of authority: Board committees policy Key activities / functions: Develop options for the delivery of effective and relevant communications across EIANZ and CEnv. P environmental management; and strategic marketing of the EIANZ and certification Terms of Reference 1. Provide advice to the Board on strategic communication and marketing policy, practice and programs for the EIANZ, and support the development of an integrated communication and marketing plan for the EIANZ, certification, and, its subsidiary elements 2. Advise on the development of an effective EIANZ presence on the web using integrated web-based channels of communication, including an EIANZ website portal and social media channels Membership 3. EIANZ Board member Mark Breitfuss CEnv. P Board member Warren Pump Advise on and facilitate regular web-based communications to members about the activities of the EIANZ and its subsidiary elements. 4. Develop the capacity of the EIANZ and its subsidiary elements to have a regular and emergent press/media presence NZ representative Mark Bellingham Advisory Council member Mark Bellingham 5. Determine, in conjunction with the editor(s), and having regard to the advice of the Editorial Advisory Board; the editorial policy of the Australasian Journal of Environmental Management

Fellowship & Honorary Membership Review Committee Role Summary Reports to: EIANZ Board To review nominations for Fellowship and Honorary Membership, and provide Board member responsible: Secretary advice to the Board on recommended recipients. The Committee may also Source of authority: By-law 9 processes for Fellowship and Honorary Membership. Key activities / functions: Review nominations for fellowship Terms of Reference support the Board by undertaking tasks and providing advice on updates to 1. Membership Oversee the nomination and review processes for Fellowship and Honorary Membership, in accordance with By-law 9 Chair Alan Chenoweth Member John Ottaway Member Di Buchan Member Neil Marshman Member Graham Brown Member Cathy Crawley Member Faye Woodward 2. Provide reports to the Board recommending new Fellows and Honorary Members 3. Provide advice to the Board on recommended improvements to processes for Fellowship and Honorary Membership. 4. Meet approximately twice per year, or more frequently at the discretion of the Chair Note: The Committee shall consist of up to seven (7) people who are current Fellow Members, Honorary Fellow Members or Honorary Life Members of the Institute, of whom: a) at least one (1) member shall be a Fellow Member resident in New Zealand; and b) there are representatives of not less than three (3) Australian Chapter Divisions.

Merit Awards Committee Role Summary Reports to: EIANZ Board member Secretary To review nominations for the EIANZ’s annual merit awards and recommend award recipients to the Board, and to provide general advice to the Board on the merit awards. responsible: Source of authority: Board decision Key activities / Review nominations for functions: the annual merit awards Recommend new award Terms of Reference 1. Oversee the nomination and review processes for the annual merit awards 2. Provide reports to the Board recommending award recipients. 3. Provide advice to the Board on recommended improvements to processes for merit awards, including new categories of awards categories Membership EIANZ Board member Mark Breitfuss EIANZ Member Judith Roper-Lindsay EIANZ Member Lachlan Wilkinson EIANZ Member Daniel Lim David Hogg EIANZ Member Note: The Committee shall consist of up to five (5) people who are previous recipients of a merit award. In determining committee membership, the Board shall have regard to diversity in geography, gender and merit award categories represented.

Disciplinary Committee Summary Role Reports to: EIANZ Board To hear matters where the Board is satisfied that there are grounds for Board member responsible: Secretary initiating disciplinary action against a member or Certified Environmental Source of authority: Rules of Association Key activities / Hear matters where the functions: Board is satisfied that Practitioner, and, determine what action, if any, to take against there are grounds for individual. Terms of Reference 1. Undertake disciplinary activities in accordance with the Rules of Association initiating disciplinary action Membership (panel) Rod Welford Chair Simon Molesworth Aus Member Michael Chilcott Aus Member Judith Roper-Lindsay NZ Member Mark Bellingham NZ Member Note: The Board may appoint and maintain a panel of up to five (5) suitably qualified persons, from which a Disciplinary Committee may be constituted.

Disciplinary Appeals Committee Role Summary Reports to: EIANZ Board member President To hear appeals against decisions made by the Disciplinary Committee. Terms of Reference 1. responsible: Source of authority: Rules of Association Key activities / To hear appeals against functions: decisions made by the Disciplinary Committee. No business other than the question of the appeal may be conducted; 2. The Appeal Committee must state the grounds for the Disciplinary Committee’s decision and the reasons for taking that action; 3. The person about whom a Disciplinary Committee has made a decision must be given an opportunity to be heard. 4. The Appeal Committee must vote on the question of whether the decision against the person should be upheld, varied or revoked. 5. The decision is upheld, varied or revoked if the majority of the Appeal Committee vote in favour of the decision. Membership Committee shall consist of any three (3) members of the EIANZ Board, nominated by the Board.

Role To support the Board in the defining ethical practice for Ethics Committee environmental practitioners. Terms of Reference 1. The Ethics Committee is an advisory committee of the EIANZ Board. Accordingly, the. Chairperson and Committee members are appointed by and report to the Board. 2. Matters considered by the Committee are those referred to the Committee by the Boardfor advice, or those matters which the Committee decides should be brought to the attention of the Board. Summary Reports to: EIANZ Board member responsible: Ordinary Board member Source of authority: Board committees policy Key activities / functions: Defining ethical practice for a. The Ethics Committee will not consider or advise regarding specific complaints or practices. In particular matters that identify particular individuals or circumstances will not be considered. b. The Ethics Committee will not consider or advise on matters under consideration by a Disciplinary Committee, but may provide advice on the principles that apply if requested by the Board. environmental practitioners Membership Chair EIANZ Fellow Fabian Sack EIANZ Board member Alan Chenoweth Advisory Council member Paul Keighley 3. The Ethics Committee shall prepare and submit to the Board advice on a consensus basis. and provide to Central Office for Board consideration the minutes of each meeting and a summary of action items and matters referred to the Board. 4. Matters for consideration by the Ethics Committee are: a. i) iii) iv) Jon Womersley Ian Ackland Fiona Gainsford Kevin Tearney John Ottaway Those relating to the EIANZ Code of Ethics and Professional Conduct, specifically making recommendations to the Board regarding: the basis of any Code review; interpretation of the Code; implementation of the Code; and ethical practice guidance notes and similar guidelines. b. Recommendations to EIANZ Board regarding communications with and trainingof members and CEnv. Ps regarding professional ethics. c. General issues of relevance to ethical practice by and within the profession.