Effective Presentations Sandra L CruzPol Ph D Professor

Effective Presentations Sandra L. Cruz-Pol, Ph. D. Professor Dept. of Electrical & Computer Engineering Universidad de Puerto Rico, Mayaguez, PR

I give No Handouts …to help the environment. But you can download this ppt at http: //www. ece. uprm. edu/~pol/outreach. html

No matter how good is your work… It will not have an impact on the science community unless you present it well!

Effective Presentations 1. Talk l l 2. 3. Contents Preparation Your Persona Time Slides Power Point® • Idea: do an outline.

Effective Presentations 1. Tallk l l 2. 3. Contents Preparation Your Persona Time Slides Power Point® • Idea: do an outline.

Talk: Contents Should include only the most relevant info l Practice & make sure you make it l l Relevant l Attractive &Visibility l Quality l Great Finale

Talk: Preparation Audience Type l Information Type l Outline & Data l ( Practice ! ) n l

The Talk Be punctual l Handouts? (2 -6 /page) Pure B/W l Nervous ? (focus on informing) l l Consider using a non-laser pointer Enthusiasm l Great beginning & Happy ending l Two options: Graduate l l forward presentation l backward presentation committee order

Your Persona l Entertain: l Visual Contact l Vary tone of voice l Move DON’T Read l Don’t speak in Singular. l

Your Persona (cont…) Dress appropriately l Relax, l l Be yourself l Focus on informing l Jokes – l avoid l unless your good at it. Involve the audience

Time Practice total time! l Average: 1 min/ slide l Be ahead of time l l Test l equipment, distance, etc. Don’t say “ I’ll be brief ” !

Effective Presentations Talk l Slides l Power Point® l • Go back to outline. • Relate items

Slides l Options: print* or PC l Number l Language l Use l them* Speller! (but not enough) Don’t overload -maximum 7 bullets

Slide • Tables • Program Codes • Circuits • Histograms • Graphs • Block Diagrams

Example 1

Example 1 …(much better)

Example 2 First the program reads the data l Then computes using the model l Compares with measured data modifying the model variables using Monte. Carlo method l Keeps iterating until threshold is met l Estimates parameters x, z l

Example 2 …(much better) Read Data Compute w/model No Montecarlo error<0. 1 Yes x, z

Disdrometer-NCDC rain data comparison [SJ, Apr 05] Rain rate [mm/hr] Example: Size of graphics Why waste all this space? Hour [hr]

Format use Landscape Format! l Background Color l l Light F slides l Dark F PC : l Font Color red green l Font size ≥ 24– “seen on floor” l Avoid yellow, avoid

Format (cont…) l. Avoid too many colors l Avoid too many styles (fonts) l Avoid too many transitions dizzy

Effectives Presentations Talk l Slides l Power Point® l

MS Power Point® l Use Auto. Content Wizard l l (file>new) Change all : l View l > Slide Master Add Numbers: l View> Header and footer

Figures l Import figures from any application l l l Download logos l l (Copy/Paste) or “Print Screen”/Paste (copies to Clipboard) (Right click on them, Save as) Figures will look darker on Show & Prints l Right click figure> Format Picture> and increase Brightness to 60%. Give proper CREDIT!

Save Mbytes! This will ease sending by email! How? Cut each Picture, then Paste Special in JPG or GIF Format. OR> Right-click on any figure, press Format Figure, Compress , All, or change with Paste Special to Jpeg or Gif Format. Save a lot of space on your USB memory sticks! Up to 20 x!!

Figures from clipboard • Print Scrn key

Format Pictures Default 50% brightness -looks dark on screen 60% brightness

Figures • Right one is set at 60% brightness -better. Give proper CREDIT: • Both pictures are from NASA website

MS Power Point® l Use Speller l But don’t trust it too much. l Words like roll for role are not detected. l Chronometer (Slide Show>Rehearse Timings) l Will tell you average time in each slide. l If more than 2 mins. , add more slides!

MS Power Point® l Using fill to create 3 D sphere l Make circle l Fill Effects>Two Tones > from center l No line color

Video & Sound l l l CD-Rom Internet Music CD Make sure your video is in PC when giving the presentation, so the source file is found, or a copy of the file. Use Package for CD option Save as Movie

Power Point® l l l (Format >Background or > slide design (Format >Colors and Lines) (Slide Show> S. transitions) Avoid Handouts (use Pure B/W!!!) tedious Example of contrast with Fill: equations, unless vital

SUMMARY l Talk – l Prepare, l organize & practicen Persona – l Entertain, l Slides – l Clear relax & professional Summarize main points & attractive l Number ~ corresponding to minutes given.

How important is your work? You can see how many people cite your work in l http: //www. elsevier. com/authorservices#benefits--discounts l http: //wokinfo. com/products_tools/products /related/citationalerts/ l http: //libguides. asu. edu/content. php? pid=1 1186&sid=97844 l http: //scholar. google. com/

Funny Summarizing Video l http: //www. youtube. com/watch? v=lpvgfm. E U 2 Ck (4 mins. ) Or l http: //www. youtube. com/watch? v=Kb. SPP FYxx 3 o (9 mins) l

Good Luck! Credits: Some pictures are from NASA, NOAA, and the Animation Factory See this presentation at http: //ece. uprm. edu/~pol/outreach