Effective Presentation Guidelines Creating a Presentation The two

Effective Presentation Guidelines

Creating a Presentation The two keys to a successful presentation are: Planning & Practice 2

Creating a Presentation The more you PLAN and PRACTICE, the less nervous you will be. 3

Creating a Presentation The more you PLAN and PRACTICE, the more effective you will be. 4

Creating a Presentation When planning your presentation, consider: Research Organization Text Graphics Delivery 5

Creating a Presentation Planning and writing your presentation should be given equal or more importance than the delivery. 6

Presentation Planning A good presentation has 3 elements: • Opening • Body • Close 7

OPEN The Opening: • Attracts attention • States the learning objectives • Provides a statement of relevance 8

OPEN Attention Getters: • Greeting • Brief synopsis • Experience • Question 9

OPEN Objectives: Inform the audience what they should be able to DO after your presentation! Restate, List, Describe, Delineate, etc. 10

BODY The Body Contains: The information your audience came hear! Should address all objectives! 11

BODY In the Body: • Make a distinct transition from the opening. • Bring your audience to common ground. • Structure content in a logical manner. • Present new material in a planned sequence. 12

CLOSE • Summarize • Review Key Points • Questions & Answers 13

Necessary Ingredients 14 l Strong introduction l Effective transitions l Forceful conclusion

Effective Audiovisuals KISS Keep It Short and Simple! 15

And what about Power. Point™?

What’s Wrong with This Slide l 17 Words, words, words, there are lots and lots of words and they are too small to read and they are very annoying to see on a slide and it is really hard to get your point across when you are saying you know and like and umm and hmm, and and all those filler words we use to stall for time when all we need is some practice and we know our stuff and we need note cards to keep us on track but we never read from them or anything. It’s just a paragraph of text but I will read it all to you now since I don’tn think you can read and you have no idea what the main point of the slide is and why it is here but you have to sit and listen anyway.

Elements of a Good Presentation Rule of 7: For slides or overheads do not use more than 7 words on 7 lines 18

Elements of a Good Presentation Design & Graphics l Fit the setting Support the message l Wake the audience l Are used sparingly l 19

Elements of a Good Presentation Delivery…are you: l Energetic – enthusiastic? Paced? l Using appropriate hand movements? l 20

Strategies for Success Follow the assignment guidelines 21 l Practice pronouncing the challenging words l Test the equipment before presentation day l Dress for success l Speak to the back of the room

Strategies for Success (ahhhs, umms, uhhhs, you know, like, right) l Avoid filler words 22 l Display positive body language l Use effective gesturing l Maintain good eye contact l Use visual aids correctly

Effective Audiovisuals Title Slide: Ten Words or Less! 23

Effective Audiovisuals Text Slides: § No more than seven words in width § No more than seven lines in height § Use bullet points! § Use graphs to present numerical info 24

Effective Audiovisuals Pie Charts: § Show parts making up the whole § Limit to seven wedges § Place labels outside of pie 25

Effective Audiovisuals Line Graphs: § Denote trends/changing relationships § Limit to 2 or 3 lines § Simplify scales 26

Effective Audiovisuals Photographs & Clip Art: • People are visual creatures • People are emotional creatures • Select art appropriately • When in doubt…leave it out! 27

Effective Audiovisuals § Do NOT put entire presentation on slides § Let EACH visual represent ONE idea § Visuals should be HORIZONTAL 28

Effective Audiovisuals When Giving The Presentation: Do NOT read text aloud 29

Effective Audiovisuals When Giving The Presentation: § ADD information and summarize § MONITOR audience verbal and non-verbal behavior § CLARIFY points; give real-life, practical examples § REMOVE visual when message is complete 30

We learn: 10% 20% 30% 50% 70% 80% 95% of of what what we read we hear we see and hear is discussed with others we experience personally we teach someone else (William Glasser)

References St. Francis Xavier University Arredondo, Lani. How to Present Like a Pro: Getting People to See Things Your Way. New York: Mc. Graw-Hill Inc. , 1991. Koch, Arthur. Speaking With a Purpose. 5 th ed. Boston: Allyn Bacon, 2001. Pfeiffer, William S. Pocket Guide to Public Speaking. New Jersey: Prentice Hall, 2002. 32