Effective Oral Presentations Gail Palmer School of Electrical

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Effective Oral Presentations Gail Palmer School of Electrical and Computer Engineering Georgia Institute of

Effective Oral Presentations Gail Palmer School of Electrical and Computer Engineering Georgia Institute of Technology

The Five C’s Clear Correct Concise Consistent Confident Comprehensive Professional Communication Skills School of

The Five C’s Clear Correct Concise Consistent Confident Comprehensive Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 2

Requirements for an Effective Presentation Planning Delivery Dynamics Graphics Professional Communication Skills School of

Requirements for an Effective Presentation Planning Delivery Dynamics Graphics Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 3

Planning – Preliminary Stage Analyze the audience. Understand the purpose of the presentation. Know

Planning – Preliminary Stage Analyze the audience. Understand the purpose of the presentation. Know the topic. Prepare speaker’s notes. Rehearse the presentation. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 4

Planning – the Site Assess the actual presentation site. Check the audio-visual equipment. Professional

Planning – the Site Assess the actual presentation site. Check the audio-visual equipment. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 5

Delivery Dynamics – Appearance and Manners Dress professionally. Maintain a natural posture. Thank the

Delivery Dynamics – Appearance and Manners Dress professionally. Maintain a natural posture. Thank the person who introduces you, but do not repeat your name and affiliation to the audience. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 6

Delivery Dynamics – The Basics Observe the time limit. Handle notes effectively. Avoid reading

Delivery Dynamics – The Basics Observe the time limit. Handle notes effectively. Avoid reading notes or slides. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 7

Delivery Dynamics – Speaking Use appropriate volume and speed: § Louder and slower for

Delivery Dynamics – Speaking Use appropriate volume and speed: § Louder and slower for important information § Softer and faster for minor details Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 8

Delivery Dynamics – Speaking (2) Employ vocal variety: § Speed § Tone § Inflection

Delivery Dynamics – Speaking (2) Employ vocal variety: § Speed § Tone § Inflection Use correct grammar, articulation, and pronunciation. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 9

Delivery Dynamics – Mechanics Use a pointer (not your hand) effectively. § Keep your

Delivery Dynamics – Mechanics Use a pointer (not your hand) effectively. § Keep your body toward the audience § Place the pointer in the hand closer to the screen Avoid blocking the audience’s view of the screen: § With your body § With your shadow Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 10

Delivery Dynamics - Style Face the audience. Do not read from your notes, the

Delivery Dynamics - Style Face the audience. Do not read from your notes, the monitor, or the screen. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 11

Delivery Dynamics – Facial Expressions Establish lingering eye contact. Smile appropriately. Be enthusiastic. Professional

Delivery Dynamics – Facial Expressions Establish lingering eye contact. Smile appropriately. Be enthusiastic. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 12

Delivery Dynamics – Body Language Hands: § Keep arms comfortably by your side. §

Delivery Dynamics – Body Language Hands: § Keep arms comfortably by your side. § Clasp arms behind your back. § Make movements from the waist up. § Use appropriate gestures. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 13

Delivery Dynamics – Body Language (2) Feet: § Plant your feet. § Keep your

Delivery Dynamics – Body Language (2) Feet: § Plant your feet. § Keep your feet no further apart than your shoulders. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 14

Delivery Dynamics – Body Language (3) No-No’s: §Remaining behind podium §Leaning on podium §Crossing

Delivery Dynamics – Body Language (3) No-No’s: §Remaining behind podium §Leaning on podium §Crossing arms in front of body §Putting hand in pocket §Pointing with finger Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 15

Graphics - Organization Title slide § Title of presentation § Speaker’s name § Conference

Graphics - Organization Title slide § Title of presentation § Speaker’s name § Conference name or course number, section and instructor’s name § Date Introductory slide – outlines key points Text slides – in body of presentation § Highlight presentation material § Enhance organization of presentation § Serve as transitions Concluding slide – summarizes key points Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 16

Graphics – Design and Format Include a title line on every slide. Use an

Graphics – Design and Format Include a title line on every slide. Use an uncluttered design and simple format: § Use short phrases – 7 words or less per line. § Use 9 lines or less on a slide. § Use a credit line for citations. § Use plenty of white space. Number the slides! Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 17

Graphics – Color Use color to Emphasize information Promote understanding Provide effective redundancy Add

Graphics – Color Use color to Emphasize information Promote understanding Provide effective redundancy Add interest Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 18

Graphics – Rules for Using Color Do not use color where black will work

Graphics – Rules for Using Color Do not use color where black will work better. Use only two or three colors at a time. Use consistent colors throughout your slides. Use color to highlight or emphasize small items. Readers interpret color before they interpret shape or size. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 19

Graphics – Color Choices in Text and Background Use strong contrasts between text and

Graphics – Color Choices in Text and Background Use strong contrasts between text and background: § Black or dark blue/white § Black or dark blue/yellow Make text look smaller with a dark-colored background: Color can swallow text. Make text look larger with a light-colored background: Color can enhance text. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 20

Graphics – Incorrect Uses of Color § The number of different colors used on

Graphics – Incorrect Uses of Color § The number of different colors used on this slide is too great. § The intensity of these colors is inconsistent. § The colors used on this slide do not compliment each other. § The dark color of the background swallows the text. § The colors on this slide are used inconsistently. § These colors are inconsistent with the colors used on previous slides. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 21

Graphics – Color and Cultural Symbolism Appropriate American cultural symbols related to color: §

Graphics – Color and Cultural Symbolism Appropriate American cultural symbols related to color: § Red signals danger § Yellow signals caution § Orange signals warning § Blue signals information § Green signals information § Black and white are neutral Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 22

Graphics – Consistency Spelling Capitalization Punctuation Indentations Fonts Verb tenses Numbering system Form of

Graphics – Consistency Spelling Capitalization Punctuation Indentations Fonts Verb tenses Numbering system Form of citations Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 23

Fonts – Sizes and Styles § 32 -pt. font § 28 -pt. font •

Fonts – Sizes and Styles § 32 -pt. font § 28 -pt. font • 24 -pt. font • 20 -pt. font • 18 -pt. font § Use sans serif fonts – (Arial) § Use thick (2. 5 pts. or greater) lines Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 24

Lists – Parallel Structure Begin each item with the same part of speech. Capitalize

Lists – Parallel Structure Begin each item with the same part of speech. Capitalize the first letter of the first word of each item. Be consistent in using (or not using) end punctuation with items. Align the second line of an item with the first letter of the first word in the first line. Follow the same format for all lists in a document. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 25

Lists – Examples of Parallel Structure Unacceptable example: Transformer design • • Select input

Lists – Examples of Parallel Structure Unacceptable example: Transformer design • • Select input DC voltage to transformer. Choose core material Determine Core Size from Estimated Flux Swing The number of primary turns Number of secondary turns Adopt wire dimension Fabricate transformer. Acceptable example: Transformer design • • Select input DC voltage to transformer Choose core material Determine core size from estimated flux swing Figure number of primary turns Calculate number of secondary turns Adopt wire dimension Fabricate transformer Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 26

The Five C’s Clear Correct Concise Consistent Comprehensive Professional Communication Skills School of Electrical

The Five C’s Clear Correct Concise Consistent Comprehensive Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 27

Summary – The ABC Format § Abstract: pledge to your audience what you will

Summary – The ABC Format § Abstract: pledge to your audience what you will tell them. § Present material appropriate to your audience. § Use effective delivery techniques. § Body: Keep your promise – use simple, correct, and effectively redundant graphics to enhance your words. § Conclusion: Summarize what you told your audience – remind them of what you want them to remember. Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 28

Contact Information – Professional Communications Gail Palmer Office: Van Leer W-319 Telephone: 404 -894

Contact Information – Professional Communications Gail Palmer Office: Van Leer W-319 Telephone: 404 -894 -0630 Fax: 404 -894 -4641 E-mail: gpalmer@ece. gatech. edu Address: 777 Atlantic Drive, Atlanta, GA 30332 -0250 Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 29

Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 30

Professional Communication Skills School of Electrical and Computer Engineering Georgia Institute of Technology 30