Effective Leadership and Management in Nursing EIGHTH EDITION

Effective Leadership and Management in Nursing EIGHTH EDITION CHAPTER 13 Managing Time

Learning Outcomes 1. 2. 3. 4. Identify time wasters. Identify goals. Set priorities. Group activities and minimize routine work. 5. Manage personal organization and selfdiscipline. 6. Minimize time wasters. Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Time Management • No one manages time, but we can determine how we use time Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Organizational Factors • Job enlargement – Organizational structure that can affect time demands • Flatter organizational structure – Positions combined, with managers having more staff to supervise Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Time Wasters • Staff interruptions • Meetings without a clear purpose • Goals, objectives, and priorities that are not measurable • Plans without time parameters Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Time Wasters • • • Disorganized files or papers Time logs, not analyzed Tasks/activities that can be delegated Waiting for others Inability to say no Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Time Logs • Examine your planner or appointment book to determine how you spend your time • Determine time wasters and activities that can be delegated to others or eliminated Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Goals • Goals provide a guide, a time frame, and a way to measure accomplishments Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Goal Categories • • • Department or unit Interpersonal Professional Financial Social Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Goal Categories • • • Vacation and travel Physical Lifestyle Community Spiritual Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Managing Goals • Identify objectives to be achieved • Describe specific activities necessary to achieve these objectives • Estimate time required for each activity • Determine planned activities for concurrent action versus sequential • Identify activities that can be delegated Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Prioritizing – Urgent and Important • A patient’s condition becomes life threatening and you have other patients who need your care • How do you handle the situation? Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Prioritizing – Important but Not Urgent • You are the clinical preceptor for a nurse resident who needs to debrief about how he communicated with the case manager about a patient’s discharge plans • How do you handle the situation? Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Prioritizing – Urgent but Not Important • Today is the deadline to submit a quality assurance report about decubitus ulcers; the study results demonstrate that staff practice is consistent with standards and the decubitus ulcer rate is decreasing • How do you handle the situation? Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Minimize Routine Work • Group similar items within the divisions of the work shift • Group routine tasks during the least productive time • Use transition or waiting time productively • Implement the daily plan and follow up Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Self-Discipline • Work from clearly defined priorities based on measurable, achievable objectives • Establish realistic commitments to manage time effectively Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Self-Discipline • Explain to your superior how being overloaded will have consequences on your assignments • Communicate your own needs to others Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Interruptions • Each time you are stopped in the middle of one activity to give attention to something else, you are wasting valuable time • How can you approach interruptions to save time? Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Interruption Log • List interruptions that occur • Describe how the interruption affects your work • Analyze interruptions to determine patterns • Calculate how much time is wasted Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Paperwork • • • Plan and schedule times for paperwork Sort paperwork for effective processing Send every communication online Analyze paperwork frequently Do not be a paper shuffler; handle paper once Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Other Interruptions • Phone calls, text messages – Set a specific time for them • E-mail – Check only at specific times Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan

Other Interruptions • Drop-in visitors – Control frequency and duration • Meetings – Schedule only as necessary, have an agenda, and set time limit Effective Leadership and Management in Nursing, Eighth Edition Eleanor J. Sullivan