EFFECTIVE COMMUNICATION UWB 10202 Oral Presentation Mdm Siti

EFFECTIVE COMMUNICATION [UWB 10202] Oral Presentation Mdm Siti Aisyah binti Akiah Language Teacher Universiti Tun Hussein Onn Malaysia

Introduction • Can be anything from brief discussion to formal speeches or lectures • Steps to conquer before making presentation: (i) know your aim/objectives (ii) know your audience (iii) prepare the content (iv) deliver effectively

What is your aim/objectives? • List and prioritize the top three goals that you want to accomplish • Don’t waste your audience’s time! • Plan carefully the flow of presentation according to the objectives

Who is your audience? • Different audience different level of thinking different approach of presentation • Make them understand why is it important for them to listen to you • Make yourself comfortable with them • Be creative!

What to present? (i) Collecting Information – Libraries, magazines, newspapers, journals – CD/DVD, the internet – Interview – Life experience

What to present? (Con’t) (ii) Material Adjustment – Suit the charateristics of the audience – Within the content limitation – Within the time allocated – Vary the material – Able to keep the audience listening

What to present? (Con’t) – Visual aids: • know your topic • use key phrases (include the most important imformation) • Avoid using too much slides • If possible, limit the number of slides • Consider the layout of the slide – Make it easy to follow – Put the title at the top – Phrases should read left right and top bottom

What to present? (Con’t) • Avoid fancy fonts – Choose a font that is simple and easy to read – Do not use more than two different fonts – Keep all fonts large enough (at least 18 pt) • Use contrasting colours for text and background • Be consistent with the slide design template • Use animation and transitions sparingly * Slide show is only a visual aid, not the objective!

What to present? (Con’t) (iii) Structuring the Presentation – Inform about your purpose – Inform the flow of presentation – Present the content – Summarise the main points – Highlight main ideas

What to present? (Con’t) – Arrange the presentation to the sequence: • • Easier more difficult Known unknown Logical order Time sequence (chronological order) – Language use: simple and comprehensible – Practice: • Rehearsing out loud • Listening to friends • Smiling

How to deliver? (i) Physical Appearance – Do not overdress / over make-up / too colourful – Upright position – do not slouch! – Body posture (ii) Use of Voice – Should be loud enough, but do not shout! – Vary intonation – avoid monotonous – Good pacing

How to deliver? (Con’t ) (iii) Gestures – Hands/fingers movement – Head nodding – Move around (iv) Eye Contact – Can improve rapport with audience – Do not focus on certain group of people only!

How to deliver? (Con’t ) • Symptoms of Nervousness – Dry mouth – Tight throat – Sweaty / cold / shaky hands – Nausea – Fast pulse – Shaky knees

How to deliver? (Con’t ) • Delivery style is important as it conveys the speaker’s ideas clearly and interestingly • Try to combine a certain degree of formality with good attributes of good conversation: – Directness – Spontaneity – Vocal & facial expression – Sense of communication

How to deliver? (Con’t) • Ask yourself these questions before oral presentation: – Where should I stand? – How should I handle my notes? – Should I be strong and aggressive or low key? – When should I pause? – Where should I look? – What will I do if make mistake?

How to deliver? (Con’t) • Method of Delivery – Reading verbally from the script • deliver word by word according to a meticulously prepared script – Reciting memorised text • Memorise throughly the script – Speaking impromptu • Deliver with little or immediate preparation – Speaking extemporaneously • Carefully prepared and practice in advance • Use only a set of brief notes as a guideline

How to deliver? (Con’t) • Basic principles: – Credible – Clear: language use and word choice – Accurate: content (precise and exact), pronunciation – Appropriate: content, material, appearance, volume, pitch, rate, pauses – Enthuasiastic: show your passion/interest in the topic

“If you fail to plan, you plan to fail. . ” (Harvey Mac. Key)