Educational Stability Program Review ReStart Educational Stability Team

Educational Stability Program Review Re-Start Educational Stability Team 2020/2021

CONTENTS 1 Program Desk Review - Overview 2 Element 1 – Designated Staff 3 Element 2 - Training Element 3 – Policies and 4 Procedures 5 Next Steps

1 Program Desk Review - Overview

Program Desk Review • The Program Desk Review Process … in the best interest of our students • Tiered over six years o Tier 1 includes elements 1 to 3 o Tier 2 includes elements 4 to 11 (excluding element 6) • TFM and Notification • Educational Stability Review Process and Checklist • Monitoring Criteria and Legal Standards • Educational Stability monitoring documentation submission through Survey Gizmo by December 4, 2020 Massachusetts Department of Elementary and Secondary Education 4

Timeline • Notification o Sent by your reviewer: early February 2020 o Questions and technical assistance should be raised with your reviewer • Desk Review • Documentation Due: December 4 th, 2020 • Site visit only if needed: • If a site visit is warranted at any point during the review, it will be coordinated with the districtidentified lead contact. • The lead contact will be responsible for scheduling the appropriate staff for interviews and providing any additional documentation. Massachusetts Department of Elementary and Secondary Education 5

Timeline 1. Prepare documentation and label by Element number. Use the link below to access the electronic submission form 2. Required documentation must be submitted no later than December 4, 2020. Click Here: SUBMIT. 3. Technical assistance may be requested or provided at any point during this process by email or phone. Massachusetts Department of Elementary and Secondary Education 6

Timeline 4. The Educational Stability Team will notify the district of findings, in an Initial Monitoring Report, during the week of January 15, 2021. Note: if the monitoring criteria have been met the district will be issued a Final Monitoring Report at this time. 5. Districts will have until February 12, 2021 to submit directly to your reviewer’s email corrective responses to any findings 6. The Educational Stability Team will issue a Final Monitoring Report during the week of March 21, 2021. Massachusetts Department of Elementary and Secondary Education 7

Educational Stability Program Review Process and Checklist Massachusetts Department of Elementary and Secondary Education 8

Required Documents Checklist Massachusetts Department of Elementary and Secondary Education 9

Survey Gizmo • You will be uploading initial documentation in Survey Gizmo. • The link to Survey Gizmo is on page 1 of the Educational Stability Program Review Process and Checklist. • Use the SUBMIT button Massachusetts Department of Elementary and Secondary Education 10

2 Element 1 – Designated Staff

Element 1 • Element 1 Designated Staff o Appropriate documentation § Name and position of designated staff for each subgroup Ø Homeless liaison Ø Foster care point of contact (POC) Ø Not required for military connected students Ø DESE profile pages must match what is submitted. § Estimate of time spent (hours/week or month, or range of hours/week) Massachusetts Department of Elementary and Secondary Education 12

3 Element 2 - Training

Element 2 - Training • 2 a – Training for liaison and point of contact (POC) o Appropriate documentation § Date, title of training, who offered the training § Agenda § Registration confirmation § PPT (DESE PPT – cover page only) Ø Convert to PDF Massachusetts Department of Elementary and Secondary Education 14

Element 2 - Training • 2 b – Training for district staff o Appropriate documentation § Audience (administrators, social workers, guidance, enrollment staff, …) § Sign-in sheets § Agenda § Content Ø Presentation used, Ø title of books or articles used, Ø name of speakers/resources § Not just a 5 minute announcement Massachusetts Department of Elementary and Secondary Education 15

4 Element 3 – Policies and Procedures

Element 3 - Policies and Procedures 3 a. Policies o Must be in compliance with ESSA and school committee approved (date) o Homeless policy – definition, remove awaiting foster care, designated receiving schools, preschool, summer programming, immediate enrollment and transportation to the end of the year in which a student becomes housed o Foster care – Definition, best interest determination, school of origin, immediate enrollment, ensuring transportation Massachusetts Department of Elementary and Secondary Education 17

Element 3 - Policies and Procedures o Military connected students- Definition, acknowledges MIC 3, provides families with options to self-identify, enrolls and accepts previous school work, transfer records upon request to receiving schools ensure on time graduation o MASC policies dated October 2019 are in compliance with ESSA Massachusetts Department of Elementary and Secondary Education 18

Element 3 – Policies and Procedures Additional policies, procedures, and forms • 3 b reviews related policies and forms that may create barriers to enrollment • 3 c reviews immediate enrollment procedures. • Why is DESE looking for this? o Acknowledgement in policies and on forms that students who are homeless or in foster care may enroll without documentation. o Opportunity for voluntary self-identification of military connection Massachusetts Department of Elementary and Secondary Education 19

5 Next Steps

Program Desk Review – Next Steps • Due Date o Friday December 4 th, 2020 • What to submit o Requested documentation o In order of element and labeled by element • How to submit o Use Survey Gizmo link to initially upload documentation o Questions/technical assistance should be raised directly with your reviewer • DESE response during the week of January 15, 2021 o Desk Review Initial Monitoring Report 21 Massachusetts Department of Elementary and Secondary Education

Program Desk Review – Next Steps • If a site visit is necessary it will be coordinated with the district-identified Lead Contact. • We anticipate that all Final Monitoring Reports will be completed during the week of March 21, 2021. Massachusetts Department of Elementary and Secondary Education 22

Program Desk Review – Next Steps • Helpful resources • National o National Center for Homeless Education o National Association for the Education of Homeless Children and Youth o School House Connections • DESE o Foster Care Education o Homeless Education o MIC 3 Massachusetts Department of Elementary and Secondary Education 23

THANK YOU Educational Stability Team 781. 338. 3010 www. doe. mass. edu Christine. H. Cowen, Kristen. A. Mckinnon, Sarah. E. Slautterba @mass. gov 75 Pleasant Street, Malden, MA 02148