education coaching development BTEC Level 3 National Extended

education – coaching - development BTEC Level 3 National Extended Diploma in Sports Coaching and Development Unit A- CAREERS IN SPORT AND ACTIVE LEISURE Learning aim-c 2

Learning Aim c 2: Job application processes in the sport and active leisure industry Assignment 3 Learning Aim C 2 Criteria P 8 - Prepare appropriate documentation for use in recruitment activities.

Session Intent To understand the documentation in the recruitment process Learning outcomes: To identify the job application processes I cannot do this I might be able to do this I can do this To analyse a specific careers person specification I cannot do this I might be able to do this I can do this To design an effective job advertisement I cannot do this I might be able to do this I can do this

Job application processes • Selecting a job role following skills audit and career action plan • Job advertisements • Job analysis • Person specification • Application form • CV • Letter of application (cover letter)

Job advertisements A job advertisement is an announcement that informs people that a certain job position is available. It is written in an engaging tone and it contains information not only about the job position, but also about your company and the benefits you offer • A job advertisement is an announcement of an open job position • The main goal of a job advertisement is to inform potential job candidates about a new opening and attract them to apply. • It is written in an engaging tone and it contains information about the job position • It also contains information about your company and the benefits you offer

Example job adverts

Job analysis is a critical element in the process of recruitment. When advertising an existing role, consider what responsibilities are currently involved in the job and what could be added or taken away now you’re hiring someone new. This is a good opportunity to introduce change and to eliminate bad practice which may have crept in. • • • The job analysis should answer the following questions: What does the job involve? What sort of tasks? What sort of skills will be needed to carry out those tasks: manual skills, clerical skills, selling skills, leadership skills? What sort of knowledge: equipment, software, foreign languages? What sort of attitudes? Does the candidate need to be friendly, flexible, caring, etc. ? In what context is the job performed? Is it in constant contact with customers or other staff? What levels of responsibility are there? Who would the jobholder report to and what type of supervision will they require? How would working conditions impact upon the type of person who would fit the job requirements?

Person specification The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. The specification should be derived from the job description and forms the foundation for the recruitment process. • • • 5 purposes of a person specification: It makes the interviewing process more refined and streamlined from the start Job seekers are able to assess themselves before applying and understand how they will fit in with the role and your business. This allows them to match themselves according to suitability and not just skills It clarifies the two types of personal qualifications important to the employer, essential and desirable. This enables the employer to be explicit in what they want and how the candidate matches this criteria. It helps to communicate equal opportunities policies within the recruitment culture of a business. The law is very clear about discrimination. A person specification ensures you are assessing a candidate on their abilities related to the role It means you test all of your candidates against the same list of priorities set out in advance. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully.

Personal specification example- College Lecturer

Application form A job or employment application form is an official form given to applicants asking a wide range of questions both about the individual and their skills related to the job. Forms are legally defensible and stand as a way for applicants to introduce themselves to employers. Businesses use these forms to find those best suited for open positions, sending a select few to the next phase of the process What is included in an application form? : • Basics (Name, address etc. ) • Employment History • Availability • References • Additional information

TASK The task is to help Essex Golf College recruit a new member of staff by creating a job description, using your knowledge from this and last lesson. • Complete the job description template • Use the padlet wall from last lesson to help Visit this webpage for additional help with his task

LETTER OF APPLICATION A letter of application (cover letter) is a document you send with your CV (traditionally as the front cover). However, it differs from a CV in that instead of being a written overview of your skills and experience, it’s specifically written with the job you’re applying for in mind – allowing you to highlight certain areas you think would make you right for the role. What to write: Opening paragraph- Short and to the point. Explain what job you’re applying for and where you found the vacancy. Second paragraph-Why are you suitable for the job? Third paragraph- What can you do for the company? Third paragraph- Reiterate your interest in the role and why you would be the right fit for the company. Closing the letter- Thank the employer for their time. It is also a good opportunity to indicate that you’d like to meet with the employer for an interview

Recall QUIZ

REVIEW TASK To understand the documentation in the recruitment process Learning outcomes: To identify the job application processes I cannot do this I might be able to do this I can do this To analyse a specific careers person specification I cannot do this I might be able to do this I can do this To design an effective job advertisement I cannot do this I might be able to do this I can do this