EDT Web Portal User Guide Direct to Store

EDT Web Portal User Guide Direct to Store & Distribution Centre Non-Handling Unit: Advanced Shipping Notification (ASN) & Invoice

Introduction to the EDT Web Portal The EDT web portal has been created to provide non-EDI vendors the ability to process Purchase Orders, Advanced Shipping Notifications, Delivery Manifests and Invoices. Vendors receive an automated email when an order has been raised to alert them to log on to the portal. This guide provides instructions on how to use the portal to process a Purchase Order through to Invoice and print a Delivery Manifest. If you have any questions, please contact vendorsupportpoland@kingfisher. com. Contents Section 1 – Accessing the Portal and Home Screen Page 3 Section 2 - Purchase Orders Page 4 - Viewing a Purchase Order Section 3 - Advanced Shipping Notification 3. 1 - Raising an Advanced Shipping Notification 3. 2 - Advanced Shipping Notification Status Section 4 – Delivery Manifest - Printing the Delivery Manifest Section 5 – Invoice Page 5 Page 6 Page 7 Page 8 -9 Page 10 - Raising an Invoice Section 6 – Configuration Section 7 – Glossary of Terms: Message Status Page 11 2

Accessing the Portal and Home Screen Accessing the Portal Log on to the portal via: https: //kingfishercert. edt. fr/BCP-Web/ Home Screen The portal home screen will show as below. Messages received Messages sent to Castorama from Castorama Date order sent to Vendor portal. Date can be changed if expected order information is not showing Date order created in SAP Purchase order number Ordering company Configuration of the Portal. Details can be found in ‘Configuration’ Search bar. Different search criteria (below) can be used to find an order Order delivery date Supplier name Supplier number Status of each message. Definitions can be found in ‘Glossary of Terms’ Type of order Show previous orders Once logged on, the home page automatically displays received messages. New messages have the message status ‘unread’. Export order information into a flat file Archive the particular document. It will no longer appear in the search results. 3

Purchase Orders Viewing a Purchase Order Click on the reference number to view the order details. A new screen will open with order details on. The purchase order will show all order information including the products. Close the window to exit the purchase order detail. 4

Advanced Shipping Notification 3. 1 Raising an Advanced Shipping Notification Click the “add a Non-HU ASN” icon next to the purchase order you want to process. Enter the delivery date. Booking reference ID is not required. Select the items you will deliver. Confirm the planned delivery quantity and enter the tracking ID (if available). If all details are correct, press send. 5

Advanced Shipping Notification 3. 2 – Advanced Shipping Notification Status The messages sent tab on the home page displays the status of completed ASNs. The ASN will remain in quarantine for two hours, this allows time for amendments. Status definitions can be found on page xx. After this time the ASN will be sent to our system (no further amendments will be possible). Please ensure you send the ASN at least 2 hours before the stock is due to be delivered. 6

Delivery Manifest Printing the Delivery Manifest From the message sent tab on the home page, click on the manifest icon next to your chosen purchase order. A new screen will open. Print two copies of the Delivery Manifest. The driver will require both copies: 1. The receiving location to sign and return to the driver 2. The receiving locations records – no other information is required The below is an example of how the Delivery Manifest will show on a screen. It will look the same when it is printed. Close the manifest by clicking on the X in the top right hand corner of the screen. 7

Invoice Raising an Invoice From the message sent tab on the home page, click the invoice icon next to your chosen purchase order. 8

Invoice Raising an Invoice Continued - We kindly inform you that the website below will be modified Enter the following information: Invoice number, Tax point date, VAT rate. If the VAT rate applies to all lines on the invoice, select the appropriate tax rate from the main dropdown box. If different rates apply to different lines, select the appropriate rate from the dropdown box next to each line. If necessary, you can also amend invoice quantities and unit prices. Once all details are entered, press send. In the messages sent tab on the main page, the status of issued invoices is displayed. The invoice stays in a quarantine state for two hours, which gives you time to make corrections - after this time the invoice will be finally sent to Castorama (further corrections will not be possible). 9

Configuration The configuration section will allow you to change the way that you view the portal home screen within your profile. Alert: The email address that you would like alerts to come to when you receive a new message on the portal. You must update this as soon as possible. Search Criteria: The criteria that you use to search for orders Display Criteria: The criteria that is shown about your orders Line: The line on the home screen where this criteria is shown Column: The column on the home screen where this criteria is shown 10

Glossary of Terms Message Status Definition Unread Vendor has not opened the PDF PO document Read Vendor has opened the PDF PO document In Progress Vendor has created partial ASN/invoice. The PO will be marked as " In Progress" providing the icon as (Create ASN/ Create Invoice) in workflow Complete This stage of the workflow is complete in the portal Quarantine The message is sitting in an editable status for a period of time, before sending to the OPCO Sent The message has been sent Draft The message has been completed in part and saved but has not been sent Invoiced The PO has had an invoice sent against it for full quantity Failure For Castorama use only Cancelled Modified Acked For Dropship Vendors (Web Vendors) use only. Not applicable for Direct to Store and Distribution Centre Vendors. Ack Update 11