ECCC PTA REFLECTIONS WORKSHOP SEPTEMBER 8 2015 2015
ECCC PTA REFLECTIONS WORKSHOP SEPTEMBER 8, 2015
2015 -2016 Reflections Theme “Let Your Imagination Fly ”
PRESENTED BY: ECCC PTA CO-VICE PRESIDENT AND INTERIM REFLECTIONS CHAIR ELLI HEATON
The PTA Reflections Program is a proven strategy for increasing family engagement, building schoolcommunity partnerships and supporting student success! Today we will provide step-by-step instructions on how to hold a successful Reflections Program at your school!
WORKSHOP OBJECTIVES We are here to help and to give you information on: ü Program Background and Structure ü Important Dates and Specifics ü Program Planning ü Promoting Reflections ü Collecting and Judging Student Entries ü Online Process ü Opportunities for State and National Recognition ü Recognizing Student Participation and Achievement
E TH PTA S L I S T N A A H ION TIO ? W AT EC M N EFL RA G R O R P
ABOUT PTA REFLECTIONS PROGRAM® PTAs engage nearly 300, 000 students and their families in arts education activities each year. “The cultural arts are happiness. Happiness is drawing, dancing, finger painting. Happiness is modeling with clay, making music or a poem, performing a play. ” -Mary Lou Anderson, founder of National PTA’s Reflections Program Reflect! Explore! Celebrate!
REFLECTIONS PROGRAM STRUCTURE State PTA Local PTA Council PTA National PTA
PROGRAM MESSAGES • All children deserve opportunities to explore and to be involved in the arts including students with special needs. • Involvement in Reflections helps develop creative thinking and problem-solving skills and gives students a chance to recognize themselves as artists. • Families can support their children’s participation.
REFLECTION ART DIVISIONS Primary Grades Pre-K-2 Intermediate Grades 3 -5 High School Grades 9 -12 Middle School Grades 6 -8 Special Artist All Grades Encourage all grades and abilities to explore the arts.
REFLECTIONS ART CATEGORIES Dance Choreography Film Production Literature Photography Music Composition Visual Arts Encourage students to submit entries in more than one art category!
GENERAL RULES FOR ENTRY ELIGIBILITY ARTS CATEGORIES GRADE DIVISIONS • Students must be affiliated with a PTA/PTSA in good standing, as determined by State PTA. • Students may submit entries in more than one arts category. • Student may enter in only one division (Primary, Intermediate, Middle School, High School, Special Artist).
GENERAL RULES FOR ENTRY HOW TO ENTER • Entrants must submit their artwork and student entry form to their local PTA/PTSA program according to local and state PTA procedures. ENTRY REQUIREMENTS • Only new pieces of artwork inspired by theme may be submitted. Each entry must contain a completed student entry form with artwork title and artist statement. Use of copyrighted material is prohibited, except for recorded music in dance choreography and film production entries when the title, composer and performer are cited in the submission. FINALIST SECLECTION AND NOTIFICATION • Each Local Unit PTA determines its own judges for the programs. Entries will judged primarily on how well the student uses his or her artistic vision to portray theme, originality and creativity.
STUDENT ENTRY FORM
SPECIAL ARTIST ENTRY FORM
PARENTAL CONSENT FORM
HTTP: //WWW. GEORGIAPTA. ORG/FOR-PTA-LEADERS/COMMITTEE-CHAIRS/REFLECTIONSLEADERSHIP/
R U D O E T Y R T A E G ST TO AM W R O G H O R P
Meet with PTA and school leaders. • Get necessary approvals. • Establish a local unit deadline for submissions. Get the word out! • Provide information for morning announcements. • Customize a participation flyer. Include your deadline for entries, how to submit entries and contact information. • Post flyers and posters in hallways. • Post information on school Facebook page and school website. • Ask teachers to send student entry forms and flyers home.
Recruit Judges • Recruit through local contacts: school staff, Partners in Education, and the local community including art galleries, photography and dance studios, and professional artists. • Aim to find experts in the field to increase the credibility and expand the visibility of your program.
Collect and sort entries • Verify that all entries have a complete Entry Form. • Check all entries to make sure packaging guidelines are followed. • Thank students for participating in Reflections. Conduct judging. • Provide rubric and guidelines to judges who will determine 1 st and 2 nd place winners in each category and each grade. • Return non-advancing winners to students. • Write Thank You note to judges.
SAMPLE JUDGING RUBRIC Interpretation of Theme • How closely the artwork communicates theme, based on the artwork itself and the artist statement. 20 pts Artistic Merit/Creativity • How creative and original the artwork is in its conception of theme and its presentation 10 pts Mastery of Medium • The level of skill demonstrated in the basic principles/techniques of the artistic discipline 10 pts
WHAT RESOURCES ARE AVAILABLE? GA PTA Website & Webinars Poster, Rules and Forms ECCC PTA Reflections Co-Chairs ECCC PTA Website Peer Schools National PTA website: pta. org/programs/artsineducation
C R C FO EC S O G P T N E I G T N DG S I T NC JU X E N VA OR D A AF T P
IMPORTANT! You must follow the next steps to advance your local winners!!! Failure to submit the following, fullycompleted documents will result in disqualification of your student entries (and we don’t want students who worked hard on their art to be sad!) Thank you!
PREPARE WINNING ENTRIES FOR COUNCIL JUDGING Complete PTA Unit Participation Form • Locate form through Georgia PTA website: georgiapta. org/reflections (Appendix F). • Complete all sections! • Remit with winning entries.
PREPARE WINNING ENTRIES FOR COUNCIL JUDGING Complete Google Doc Form • Locate form at http: //goo. gl/forms/FWMYp. T 3 puf • Complete form by midnight, Monday, October 25 th.
PREPARE WINNING ENTRIES FOR COUNCIL JUDGING • Register Local Unit through Reflections online process. Visit www. pta. org/Reflections, left-side of page, Registration Process. • Please have your entries sorted by category (dance, visual arts, etc) and by grade level to expedite the drop-off process at Sprayberry High School.
PREPARE WINNING ENTRIES FOR COUNCIL JUDGING Make sure all submissions adhere to the rules • Is the entry form legible? • Do you have proper consent and permission? • Is the entry an original work of art inspired by theme and submitted by one student only? • Are the pieces being submitted in the proper format? (ie. , file format, size, proper length? ) • Is everything labeled and is the entry form properly secured? If your answer is yes to all of the above, GOOD JOB!!! We appreciate you!
ECCC PTA REFLECTIONS IMPORTANT DATES • Monday, October 26 th: Midnight deadline to submit Google Doc Form Local Unit winners • Wednesday, October 28 th: Drop off of all Local Unit winning entries between 9: 00 a. m. and 12: 00 p. m. at Sprayberry High School Field House near the Football Field. • Friday, December 4 th: Announcement of ECCC Award Recipients • Tuesday, February 9 th: ECCC PTA Reflections Reception – Pope High School, 7 pm
DROP OFF ENTRIES FOR ECCC JUDGING Wednesday, October 28, 2015 Sprayberry High School Field House 9: 00 a. m. – 12: 00 p. m.
T A E T ! A S R L B E E V L E E L C L L A
WAYS TO CELEBRATE! East Cobber Display Winning Entries Community-Wide Events School Network News Facebook School Events School Network News
Q&A
We’re Here to Help You! Elli Heaton reflections@ecccpta. org
N A U I D YO ING AN TS R K E K A N C A A N NG M H E T R R TI ! FO IFFE OR ION D PP AT U S UC D E
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