Ebook Cataloging Kathryn Lybarger Third Thursday February 20

E-book Cataloging Kathryn Lybarger Third Thursday February 20, 2014

E-books in Infokat

E-books in World. Cat Local

E-books in World. Cat

E-books in a link resolver

Where do e-book records come from? Or e-books for that matter?

Firm orders • Title-by-title ordering • Ordered through GOBI, like print books • Provisional record in Voyager

Approvals • Titles selected according to a profile • Currently do graduate and undergraduate • Typically no provisional record in Voyager

Packages • We can buy/pay for access to (for example): – Springer Ebooks 2010 – Knovel Academic – Metals and Metallurgy – Mc. Graw-Hill’s Access. Medicine • To get MARC records – – – Download MARC from vendor site World. Cat Collection Set Title updates/RSS from vendor site A-Z list from vendor site Export from SFX

Deposits • Government Documents – Marcive – (Packages) • Electronic Theses and Dissertations – Original cataloging • Kentucky Transportation Center reports – Also in Uknowledge – (some copy, some original)

Free!! • We don’t typically catalog free resources unless they are specifically selected • Some resources are free / open access to the public, though we do pay for them • Example: – We cataloged ARL SPEC Kits from Hathi. Trust when we sent our print copies to storage

In-House Digitization • Common workflow: – Catalog the print – Provide metadata to load books into KDL – Cataloging for e -book version

(Title-by-title) Cataloging • Select or create records – Confirm matching record – Confirm correct format – Set holdings in OCLC • Bring records into Voyager – Make local edits

Copy Cataloging e-books • Look at the actual title page (if you can get to it) • Do these fields match? – – – – Author (1 XX, 7 XX, 245 ǂc) Title (245) Edition (250) Publisher (260/264) Date (260 ǂc) Pagination (300 ǂa) Format… • That would be nice, but…

Difficulties in matching records • Title – May not have access to true title page, just metadata • Author – Not all authors may be listed • Edition – May not be listed

More difficulties… • Date – May be off by a year or so • Publisher – May list e-book vendor, or its host • Pagination – Book may be reformatted • One giant page per chapter • A searchable database

More difficulties… • Format – What does an e-book record look like? • Which versions can share a record? – Print and e-book? – Kindle and online? – Springer and Ebsco. Host?

Which aspect to focus on? E or books?

Which aspect to focus on? E or books? • Should it be more readily grouped with other books or other computer files? – (How will people discover it? ) • Should more of its book-like properties or its computer-like properties be more easily indexed/searchable?

E-books are books • Most description is very similar to that of the print book • Computer file type is used more for computer programs and data sets

Recognizing ebook records • Form fixed field – online resource (most common) – s – electronic resource (older code) – q – direct access (flash drive, etc. )

GMD • General Material Designator – 245 ǂh – Not part of the RDA standard – Not present for typical books • Common GMDs – [electronic resource] – [videorecording] – [sound recording]

856 – Electronic Location and Access • 856 40 ǂ3 Springer. Link ǂu http: //dx. doi. org/10. 1007/978 -3 -642 -21037 -2 – ǂu Uniform Resource Identifier – ǂ3 Materials specified • Vendor • Volume or part – ǂz Public note

856 Indicator 1 – Access Method • Most common is 4 – HTTP: Hyper. Text Transfer Protocol – Document is available on the web • Also possible: – 0 - E-mail – 1 – FTP – 2 – remote login (telnet) – 3 – Dial-up

856 with other access methods • 856 0_ ǂu mailto: archives@milligan. edu ǂz Email archives@milligan. edu to request PDF version. • 856 2_ ǂu telnet: //epaibm. rtpnc. epa. gov ǂz Connect to the EPA Online Library System via telnet

856 Indicator 2 - Relationship • 0 – Resource – This is an ebook record – This link points to the actual resource • 1 – Version of resource – Could be an e-book link on a print record – Could be only part of the resource: • ǂ3 Table of contents only ǂu http: //catdir. loc. gov/catdir/toc/fy 13 pdf 05/2013305347. ht ml

856 Indicator 2 - Relationship • 2 – Related resource – ǂ3 Publisher description ǂu http: //catdir. loc. gov/catdir/enhancements/fy 14 03/2013001589 -d. html – ǂ3 Finding aid at Explore. UK ǂu http: //exploreuk. uky. edu/catalog/xt 7 x 696 zwx 8 2/guide ǂx KUK

856 Indicator 2 - Relationship • (blank) – not specified – Could be any of the other cases – For some cases, that is the correct indicator • 856 4_ ǂu [Dead URI] ǂz This electronic address not available when searched on [Date] • 856 4_ ǂu [Redirected URI] ǂz This former electronic address redirects to current address when searched on [Date]

Recognizing e-book records: RDA • Desc: i (ISBD) • 040 ǂa KUK ǂb eng ǂe rda ǂc KUK • 300 ǂa 1 online resource (384 pages) • 33 X: – 336 ǂa text ǂ2 rdacontent – 337 ǂa computer ǂ2 rdamedia – 338 ǂa online resource ǂ2 rdacarrier

Recognizing e-book records: AACR 2 provider-neutral • A record representing all e-book versions of a title • Desc: a (AACR 2) • 245 ǂh [electronic resource] • 300 ǂa 1 online resource (384 p. ) • May have 856 from multiple publishers – (maybe not the one you’re looking for; that’s fine)

Recognizing e-book records: AACR 2 provider-specific • Only for one version; e-book as an electronic reproduction of the print • Desc: a • 245 ǂh [electronic resource] • 300 ǂa 384 p. ; ǂc 24 cm. • 533 ǂa ǂa Electronic reproduction. ǂb London : ǂc ICE Virtual Library. – May also include notes in ǂn

Recognizing e-book records: Hybrids • RDA/AACR 2 hybrids – May have GMD and 33 X fields – (coded as AACR 2) • Provider-neutral/provider-specific hybrid – May have “ 1 online resource”, but also 533’s about specific digitizations – Popular in large digitization/preservation projects

Recognizing e-book records “Computer file” • This is an old style – avoid using these records if possible! – Type: m – 245 ǂh [computer file] • These are cataloged according to carrier • We now catalog according to content

Fixed-length fields • 006 - Additional Material Characteristics – Type: m – computer file – Form: o – online – File: d – document • 007 - Physical Description Fixed Field – ǂa c – ǂb r – ǂc b –… (electronic resource) (remote) (color? ) (mostly not applicable)

ISBNs • Not a reliable way to search for ebook records • The same ebook may have different ISBNs from different vendors • The print and electronic versions may have the same ISBN

ISBNs are a little sketchy anyway…

020 - ISBN • ǂa ISBN • ǂz Canceled/invalid ISBN • ǂz may contain: – ISBN of wrong length / wrong check digit – ISBN for same title in a different format – ISBN for a completely different title (? )

Bringing records into Voyager • Make local changes in Connexion – Macros – Constant data • For batches – Normac – MMM – Marc. Edit • For records already in Voyager – Global Data Change

Local standards: GMD • If it is not present, add GMD – 245 ǂh [electronic resource] – Add after ǂa and any ǂp or ǂn that directly follow it, but before ǂb • 245 10 ǂa Holes ǂh [electronic resource] / ǂc by Louis Sachar. • 245 00 ǂa Taurine 8. ǂn Volume 1 ǂh [electronic resource] / ǂc …

Local standards: 856 (delete) • Delete fields with links we don’t have access to – Other vendors – Link with someone else’s proxy on it • Delete fields for free versions: – Google Books – Hathi. Trust – Internet Archive

Local standards: 856 (add) • If our vendor has not yet been added to a providerneutral e-book record, that is fine! • Add new 856 with our vendor’s link – Generic version: no proxy! no ǂz! • If our link is inherently personalized, do not add to the OCLC master record – “lnkr” links – ebrary links that include “kentucky” – STAT!Ref links that include UKRG

Local standards: 856 (format) • ǂ3 Vendor • ǂu URL • ǂz – CLICK HERE for Internet Access to title • 856 40 ǂ3 Hathi. Trust Digital Library ǂu http: //catalog. hathitrust. org/api/volumes/oclc/ 1294130. html ǂz -- CLICK HERE for Internet access to title

Local standards: Ezproxy • If an e-book is restricted/only available from on campus, add this prefix to the beginning of the URL: – http: //ezproxy. uky. edu/login? url= • If anyone tries to access the book from home, they will be prompted to login with their Link. Blue account

Local standards: Notes • 538 __ ǂa Mode of access: World Wide Web. – (for consistency in the catalog) • 506 __ ǂa Restricted to subscribers. • 506 __ ǂa Access restricted to the College of Law library community. • (add only when it is very specific!)

Local standards: Added entry for collection or vendor • This allows us to identify all ebook records of a certain type. • Examples: – 710 2_ ‡a C. A. B. International. – 730 0_ ‡a Wiley Online Library.

Local standards: Call number • In bib record: – 099 __ ǂa SEE Internet Access • In mfhd: – 852 _8 ǂb net ǂh SEE Internet Access

That’s a lot to add! • In Connexion, you can use Constant Data:

Local standards: Holdings • Create only one MFHD, even if we have the ebook from multiple vendors

Local standards: Item records • Create only one item, even if there are multiple volumes of an ebook

Demand-Driven Acquisitions (DDA) • We load “discovery records” (without buying the e-books first) – These are still from a restricted pool (slips) • Patrons show us what is useful by actually using it • Patrons can’t easily tell any difference from the OPAC or the e-book itself

DDA in the catalog • Ebrary – We also have ebrary e-books from firm order/approvals – These are single user e-books (one person at a time can read them) • Records look normal: – Familiar punctuation, capitalization – Subject headings – 245 ǂh [electronic resource] – Proxied link that takes you straight to the book

A few differences • DDA discovery records are in the “Electronic Resources” owning library – You may not be able to edit these records • No holdings set in OCLC – (Discovery records are not OCLC records) – These ebooks are not discoverable through World. Cat Local

Detecting DDA records • 909 ǂa ybp-dda – Patrons cannot see this – Visible in Cataloging module – Staff View of Info. Kat

Duplication in DDA? • Avoid duplication in e-books or print • If you notice a duplicate, let me know! • I am trying to avoid loading duplicate records using ISBNs • (Voyager/GOBI should help with this)

Triggering a short term loan • Patrons can do unlimited viewing of front matter/back matter (first/last 5% of pages) • To trigger a short term loan: – View 10 pages – View one page for 10 minutes – Print / copy / download 1 page • Short term loan lasts for one day

Short term loan ~10% ~25%

Trigger Purchase • The fourth trigger purchases the title – (Short term loan payments do not count toward the purchase price) • Cataloging will be notified • E-book becomes part of our permanent collection – Catalog from OCLC – Main campus owning library

Any questions?

References (UKCATS wiki) • General – Cataloging ebooks – Provider-neutral ebook records – Cataloging ebooks in RDA • Specific projects – Cataloging ETDs in RDA – KTC research reports project