Early Help and Targeted Youth Support Staff Engagement

Early Help and Targeted Youth Support Staff Engagement Briefing 01. 02. 16 Serving the people of Cumbria

Agenda • • • Council position – Challenges faced – Service Review Programme Service Review – Objectives – Proposal information – Scope – Current Structure – Proposed Structure Stages of the Process Employee Support and Advice Next Steps & Key Timescales Serving the people of Cumbria

Unprecedented Challenges Serving the people of Cumbria

Less money from Government Serving the people of Cumbria

2011/18 £ 113 m £ 233 m £ 40 m £ 80 m Serving the people of Cumbria

Significance of staffing spend Schools Contracts Staffing Plus Capital Programme £ 305 m: Serving the people of Cumbria 2015/16 – 2019/20

Service Review Methodology Service review programme Serving the people of Cumbria

Engagement and Communication Service Review Methodology “Some service reviews will result in a restructure that will deliver a similar service, but with less resource. Others however, will be much larger and could require a fundamental reshaping and whole-scale restructure of the teams involved. Regardless of the scale of each review, these are uncertain times for everyone involved and we are working closely with our Trade Union colleagues to carefully manage each individual process so that any affected staff receive regular communication, updates and as much support as possible. “ 7 Sept 2015 Serving the people of Cumbria

Review Objectives • A “joined up” approach to supporting children & young people • A reduction in handoffs across service areas • Achieving the savings required explicitly in YOS as a result of projected reductions in funding • Increase the collaboration of expertise and functions across service areas • Very little reduction in the numbers of front line practitioner posts across all service areas. Serving the people of Cumbria

Review Scope Post title YOS Team Practice manager YOS County Practice Manager YOS/TYS Planning, Performance and Partnerships Manager YOS Restorative Justice Practitioner 16/17 yr old Homelessness coordinator Early Help Strategic Manager Assertive Alcohol Outreach Worker Focus Family County Manager Youth Crime Prevention Triage Workers Senior Youth Crime Prevention Triage worker Access and Engagement Manager Team leaders /Youth Engagement Officer Team leader Contract Manager Area Manager Contract Lead Skills & Development Worker Professional Adviser Youth Support Worker/Outreach Co-ordinator Project Worker Sessional Youth Worker Youth Support Worker Youth Engagement Worker (CF&RS) Partnership Development & Participation Officer (County & Equalities) Participation Project Worker Business and Contract Support TOTALS Grade PCD 14 PCD 16 OS 15 FTE 5. 3 0. 6 1 PCD 14 OS 17 PCD 8 ii OS 12 Not NJC OS 17 Not NJC Not NJC Not NJC PCD 8 OS 11 2 (2 Vacant) 1 1 3 1 2 (1 vacant) 1 1 3 (1 vacant) 2 1. 0 11. 5 7. 8 0. 5 0. 3 5. 0 1. 0 3. 0 OS 15 1. 0 Not NJC 3. 0 1. 5 18. 9 Managers 42. 8 Practitioners Serving the people of Cumbria

Service Delivery Proposal It is proposed to create the following new posts: Post Title Grade FTE Team Practice Manager (Area) OS 15 3 Youth Offending Service Manager OS 17 1 Specialist Youth Services Manager OS 17 1 11 -19 Youth Work Manager OS 17 1 OS 15 Focus Family Manager/ Troubled Families Coordinator 1 Strategic Development Manager OS 18 i 1 Intensive Early Help Manager OS 15 1 Team Manager – 11 -19 Youth Work OS 15 3 Senior Targeted Youth Worker PCD 10 3 Participation Worker PCD 8 ii 3 Early Help Worker (Youth Crime Prevention) PCD 8 ii 3 Early Help Worker (Health and Wellbeing) PCD 8 ii 3 Early Help Worker (16/17 Homelessness) PCD 8 ii 3 Targeted Youth Worker PCD 8 ii 24 Additional area Early Help area officers TOTALS OS 11 1 12 Managers 40 Practitioners Serving the people of Cumbria

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Youth Offending Service Manager OS 17 Team Practice Manager Carlisle & Eden OS 15 Team Practice Manager Allerdale/ Copeland OS 15 SW 5. 5 x 1 Education Representative x 1 YOTO x 2 LRC) x 1 PC x 1 PO x 1 CAMHS x 1 SW 5. 5 x 1 Education Representative x 1 YOTO x 1 LRC) x 1 PC x 1 PO x 1 CAMHS x 1 Team Practice Manager Barrow/South Lakes OS 15 SW 5. 5 x 1 Education Representative x 1 YOTO x 2 LRC) x 1 PC x 1 PO x 1 CAMHS x 1 Serving the people of Cumbria

Specialist Youth Services Manager OS 17 3 +3 Restorative Practitioners (Seconded from Police) Interventions Coordinator x 3 Intervention Support Worker x 3. 3 Early Help Worker (Youth Crime Prevention) x 3 PCD 8 ii Intensive Early Help Manager OS 15 Early Help Worker(Health & Wellbeing) x 3 PCD 8 ii Early Help Worker(16/17 yr old homelessness) x 3 PCD 8 ii Serving the people of Cumbria

11 -19 Youth Work Team Manager Carlisle & Eden OS 15 Senior Yth Worker x 1 PCD 10 Targeted Youth Workers x 8 FTE PCD 8 ii Participation worker x 1 PCD 8 ii (plus apprentice as appropriate) 11 -19 Youth Work Manager OS 17 Team Manager Allerdale/ Copeland OS 15 Senior Yth Worker x 1 PCD 10 Targeted Youth Workers x 8 FTE PCD 8 ii Participation worker x 1 PCD 8 ii (plus apprentice as appropriate) Team Manager Barrow / South Lakes OS 15 Senior Yth Worker x 1 PCD 10 Targeted Youth Workers x 8 FTE PCD 8 ii Participation worker x 1 PCD 8 ii (plus apprentice as appropriate) Serving the people of Cumbria

Strategic Development Manager OS 18 Focus Family Manager/ Troubled Families Coordinator OS 15 Early Help Area Officers x 6 Public Health 0 -19 Manager Emotional Werllbeing & Mental Health Strategic Headstart Focus Family Programme Serving the people of Cumbria

Post Specification (e. g) Serving the people of Cumbria

Reshaping Process Engagement Period (4 weeks) VR Window (up to 3 weeks) Review and Decision (up to 2 weeks) Assimilation & VR Approval Vacancy Preference Process (up to 4 weeks) Final Outcomes Serving the people of Cumbria

Reshaping Process Engagement Period (4 weeks) 01. 02. 16 to 28. 02. 16 Serving the people of Cumbria

Engagement • 4 week engagement 1 st to 28 th Feb 2016 • Face to Face Meetings: Ø First – 1 st Feb, 1. 30 pm, County Offices, Kendal Ø Mid-point – 11 th /12 th Feb, time TBC, venue TBC Ø Final – w/c 7 th March, time TBC, venue TBC • Opportunity of 1: 1 s with management on request • Employee Information Website – for all reshaping documents and FAQs – FAQs regularly updated • Website facility – to ask questions and provide comments on the proposals Serving the people of Cumbria

Reshaping Process Engagement Period (4 weeks) 01. 02. 16 to 28. 02. 16 VR Applications (3 weeks) 01. 02. 16 to 21. 02. 16 Serving the people of Cumbria

Voluntary Redundancy • Commitment to reduce staff by voluntary means wherever possible • VR applications invited for 3 week period - 1 st to 21 st February 2016 • VR applications important as could influence review & decision phases • VR process and FAQs included on the Employee Information Website – Apply by raising a Service Centre Portal ticket – Ensures all applications are effectively processed and tracked – Applications considered by the Senior Change Manager and Assistant Director – Final approval by Corporate Director Serving the people of Cumbria

Reshaping Process Engagement Period (4 weeks) Review and Decision 01. 02. 16 to 28. 02. 16 29. 02. 16 to 06. 03. 16 VR Applications (3 weeks) 01. 02. 16 to 21. 02. 16 Serving the people of Cumbria

Review & Decision • All feedback will be considered as part of the review & decision process • Final decisions expected to be confirmed within the 2 week period • Final meeting to be scheduled w/c 7 th March 2016 • If extension needed beyond 2 weeks as a result of significant issues raised, then all staff will be notified as early as possible, with an explanation for why. Serving the people of Cumbria

Reshaping Process Engagement Period (4 weeks) Review and Decision (up to 2 weeks) 01. 02. 16 to 28. 02. 16 29. 02. 16 to 06. 03. 16 VR Applications (3 weeks) 01. 02. 16 to 21. 02. 16 Assimilation w/c 07. 03. 16 Serving the people of Cumbria

Assimilation • Assimilation process will compare old and new roles to determine where direct appointments can be made • Roles must be grade match and 75% match / substantially similar against each assimilation criteria • Employees not assimilated to posts confirmed as ‘at risk’ of redundancy and are able to apply for vacant posts through the vacancy preference process • All employees in scope will receive a personalised letter confirming the outcome of the process from w/c 7 th March: Ø Confirmation of assimilation Ø Confirmation of VPP • All letters personalised and issued via the Service Centre Serving the people of Cumbria

Reshaping Process Engagement Period (4 weeks) Review and Decision (up to 2 weeks) Vacancy Preference Process (up to 4 weeks) 22. 01. 16 to 28. 02. 16 29. 02. 16 to 06. 03. 16 07. 03. 16 to 25. 03. 16 VR Applications (3 weeks) Assimilation 01. 02. 16 to 21. 02. 16 w/c 07. 03. 16 Serving the people of Cumbria

Vacancy Preference Process • Process will run from w/c 7 th March to 25 th March • Ability to apply for: – up to 3 posts; – No restriction on grade • Posts that can be applied for through vacancy preference process confirmed in individualised letters • Letters contain links to make an application • Maximum character limit for applications – 3000 • 1 interview where possible • Interview dates confirmed asap Serving the people of Cumbria

Reshaping Process Engagement Period (4 weeks) Review and Decision (up to 2 weeks) 22. 01. 16 to 28. 02. 16 29. 02. 16 to 06. 03. 16 Vacancy Preference Process (up to 4 weeks) 07. 03. 16 to 25. 03. 16 VR Applications (3 weeks) 01. 02. 16 to 21. 02. 16 Assimilation Final Outcomes w/c 07. 03. 16 From 27. 03. 16 Serving the people of Cumbria

Final Outcomes • Outcome letters issued from 27 th March 2016 • Remaining vacancies advertised internally • For employees who have not secured a post: Ø Alternative employment support Ø Meetings with the Senior Manager & Change Manager to discuss other options Ø Notice of redundancy issued as a last resort Serving the people of Cumbria

Support and Advice • Both face-to-face and website • Engagement period • People Management support • Learning & Development service • Trade Union representatives • Pensions Service • Employee Information Website Serving the people of Cumbria

Employee Information Website Serving the people of Cumbria

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Employee Information Website Serving the people of Cumbria

Next steps • Statement of change, structure proposal and role profiles all available on Employee Information Website • FAQs will be regularly updated on Employee Information Website • Welcome any feedback for consideration Serving the people of Cumbria

Discussion & Questions? Serving the people of Cumbria