Early Childhood Education Preschool Development Grant ECEPDG FY

Early Childhood Education – Preschool Development Grant (ECEPDG) FY 2016 Projects Presented to: Information Technology Authorization Committee June 24, 2015 Satish Pattisapu Deputy Chief Information Officer

Business Problem The State of Arizona’s Early Childhood infrastructure is limited by an under-developed early childhood workforce and systems that do not support preschool programs in High Need Communities (HNC). Currently, HNC preschool children information (data) is not integrated with the States’ K-12 data. Integrating preschool data with K-12 data will significantly enhance the ability of administrators, educators and specialists to track progress of early childhood HNC students and recommend policies to improve future performance of these students.

Proposed Business Solution ADE I. T. will provide IT services, applications development and systems integration to enable the following solution components: AZDash Integration: Integrate existing preschool student data into ADE Agency Operational Data Store Profiles: Collect characteristics for preschool providers, teachers and students Fiscal Monitoring: Provided by existing Grants Management System External Interactions: Automate data collection from certain external applications Internal Interactions: Integration with ADE internal applications and services

Proposed Technical Solution • Combination of new development and integration with existing applications • New development of an ECE web portal using a. Net front end • Extensions to the existing Microsoft Dynamics CRM platform for profile management and change request based work flows • Modification of existing Agency developed AZDash Reports • Batch Load GOLD data into ADE Agency ODS • Event Management System (EMS) to view and register for ECM related events

Proposed Technical Solution (continued) • Content Management System for storing and managing ECE artifacts • Import external Information using a variety of methods • Exporting data in Excel and PDF formats • Notification capabilities leveraging CRM application • Extend existing Agency ODS for sub-grantees access to preschool student profile information • Integrate new ECE Portal with ADEConnect for Authorization and Authentication

Proposed Technical Environment

ECE / PDG Current known risks and mitigation • Size and magnitude of ADE IT project – Smaller incremental deliverables with dedicated development team using agile development approach – Utilize industry best practices • Diverse Data formats – Ed-Fi specifications for data consistency – Proof of concept approach • Reliance on outside vendors and the specifications around integration – Constant communication • Potentially difficult technical challenges and determination of how to approach challenge – Architectural Review Team to maintain adherence to architecture and design requirements

Thank You Satish Pattisapu Deputy Chief Information Officer (602) 542 -1562 Satish. Pattisapu@AZED. gov