EA Program Title Program Director Contact Information Orientation

EA Program Title Program Director Contact Information

Orientation Topics INTRODUCTIONS ● ● Program director, program staff, and on-site partners Icebreaker activity with participants PRE-DEPARTURE PREP ● ● ● Program logistics � Traveling to program site � Housing � Transportation Suggested packing list Academic expectations Behavior expectations Communication plan Health & safety checklist WHILE ABROAD ● ● ● Itinerary Culture Safety tips Medical care abroad Mental health support Emergency assistance

Introductions PROGRAM DIRECTOR OTHER PROGRAM STAFF ON-SITE PARTNERS

Icebreaker activity

Pre-Departure Preparation

Program Logistics You will travel to the program site by…[date of arrival; expected method of transit] Your housing will be… You should travel around the city and/or the program will travel between sites by… [mode of local transportation] Pre-Departure

COVID-19 Entry Requirements Pre-approval requirements… [visa or other pre-approval required? ] To enter the country, you will need… [negative COVID test? Complete health form? ] On arrival, you can expect… [testing at airport? Download an app? ] Quarantine requirement… [does this exist? Under what conditions? Is there an exemption for fully vaccinated individuals? Can you test out of quarantine? ] Pre-Departure

Suggested Packing List REQUIRED ● ● ● Weather-appropriate clothing Walking shoes? Hiking gear? Laptop? Sunscreen? What kind of phone charger? RECOMMENDED ● How much spending money for meals and incidentals? Pre-Departure

Academic Expectations Academic expectations for the program: Pre-Departure

Behavior Expectations � Education Abroad Statement of Responsibility � Education Abroad Student Handbook � Student Conduct While Abroad � COVID EA Community Compact Additional program expectations/group behavior agreement. . . Pre-Departure

Communication Plan As a group we will stay in touch via… [Facebook group? Whats. App group? Cell phone? D 2 L/ MSU email? ] My cell phone number and when to use it… In the event of an emergency, I will contact you by. . . Pre-Departure

Staying Healthy and Safe Abroad � Download these cards & International SOS membership cards.

While Abroad

Program Itinerary DAY ACTIVITY LOCATION NOTES Arrival & check in at housing 9: 00 AM - 6: 00 PM Check in at Study Center Arrange for transportation to housing via On-Site Partner. Email xxx@xx. com with flight number. On-Site Orientation Study Center Main Lounge Bring good walking shoes and money for lunch. First class (morning) followed by Museum Tour and Group Dinner Class in Room 15 of Study Center. Louvre Museum and Dinner at Cafe Richelieu Meet in Study Center lobby at 1: 00 PM to walk to metro as a group January 4, 20 XX Planned activity Location Brief logistics January 5, 20 XX Planned activity Location Brief logistics January 1, 20 XX January 2, 20 XX January 3, 20 XX

Program Itinerary DAY ACTIVITY LOCATION NOTES Arrival & check in at housing 9: 00 AM - 6: 00 PM Check in at Study Center Arrange for transportation to housing via On-Site Partner. Email xxx@xx. com with flight number. On-Site Orientation Study Center Main Lounge Bring good walking shoes and money for lunch. First class (morning) followed by Museum Tour and Group Dinner Class in Room 15 of Study Center. Louvre Museum and Dinner at Cafe Richelieu Meet in Study Center lobby at 1: 00 PM to walk to metro as a group January 9, 20 XX Planned activity Location Brief logistics January 10, 20 XX Planned activity Location Brief logistics January 6, 20 XX January 7, 20 XX January 8, 20 XX

Culture What are some of the cultural nuances students be aware of in their host country/countries or cities? Any cultural faux pas to be aware of? Will students feel more comfortable if they abide by a certain dress code? While Abroad

Safety Tips GENERAL ● ● ● ● Register in Smart Traveler Enrollment Program - step. state. gov Be alert, especially in crowded locations Buddy system Avoid traveling at night especially alone Do not leave your belongings unattended Know how to call the “ 911” equivalent ○ In Country X this number is X Do not misuse alcohol CITY/COUNTRY SPECIFIC ● ● ● Avoid neighborhood X How to safely order a taxi Resources for developing safety tips: ○ travel. state. gov ○ globalsafety. msu. edu/students/safet y-security ○ Contact Maureen Handrahan handraha@msu. edu While Abroad

Medical Care Abroad Emergency Care • If your life is in danger, call the local ” 911” equivalent which is… • In all other cases, call the International SOS 24/7 Assistance Line at 1 -215 -942 -8478 or call using their app • Inform your program director at… Non-Emergency Care • Contact the International SOS 24/7 Assistance Line at 1 -215 -942 -8478 for medical questions or assistance getting medical care. • Keep your program director informed especially if program participation will be impacted. internationalsos. com (MSU Membership #11 BCAS 798617) globalsafety. msu. edu/ea-isos *If you end up paying out-of-pocket for medical care, keep your receipt(s) and submit a reimbursement claim within 90 days. Claim forms can be found at oihs. msu. edu/ea-isos While Abroad

Mental Health Abroad Before You Leave • Consider how you will manage a dramatic change to your routine. Studying abroad is exciting but can be stressful – be proactive in managing your mental health whether or not you have a diagnosed mental health condition. • If you will bring medication abroad, consult with the MSU Travel Clinic and/or International SOS While Abroad • Eating healthy, getting enough rest, exercising, and actively participating in program activities can boost your mood. • Tell your program director if you are having issue adjusting to your new culture or have other concerns • Access resources such as International SOS - your membership includes free, virtual counselling services – or other online resources: caps. msu. edu/services/index. html internationalsos. com (MSU Membership #11 BCAS 798617) globalsafety. msu. edu/ea-isos globalsafety. msu. edu/students/health/mental-health/ caps. msu. edu While Abroad

MSU 24/7 Emergency Assistance � The Office for Global Health, Safety, and Security works closely with the Office for Education Abroad, the Risk and Security Assessment Committee, MSU Police, the University Physician, and other campus and external partners to support healthy and safe education abroad programs. � If you or your group requires urgent support while on your education abroad program, call the MSU 24/7 International Emergency Assistance Line at +1 -517 -353 -3784. � You may call collect by first dialing 0170 to be connected to an international operator. � When you call this number your call will be answered by an MSU Police cadet. Identify yourself as an education abroad participant, you will be connected with OIHS. � This line is staffed by mandatory reporters *Always report urgent issues to your program director first

Resources Implementing and Directing an Education Abroad Program MSU Office for Education Abroad Office for Global Health, Safety, and Security Information for Program Directors MSU Office for Global Health, Safety, and Security