e AYSO Regional Instructor Presented by Rand Potter

e. AYSO: Regional Instructor Presented by: Rand Potter e. AYSO Commission

Webinar Guidelines • This is a 45 min webinar • We have many items to cover and hence no questions will be entertained at any point. So please note down your questions with the slide # if applicable. • At the end of the webinar a contact email will be provided. All questions or comments must be sent to that email • Webinars sessions will be repeated until End of March 2

How It Works…. You may ask questions throughout the webinar. • You can Raise your Hand or • Type in the Question window I’ll do my best to answer questions as time permits

A Quick Introduction to your Presenter Today • Rand Potter from San Mateo, CA • AYSO Volunteer 20+ years • e. AYSO & NMAC Commission member • Advanced Instructor, National Referee, Treasurer, and other odd jobs that I can’t seem to turn down • It’s for the kids…mine last played AYSO 14 years ago….

Learning Objectives • • How to request a course How to manage a roster Paperless Referee Certification Reports

Request a Course (aka Creating a Roster or Registering a Course) 6

How to request a course Click on Region – Course Request 7

How to request a course (con’t) Select Section, Area & Region Select the Course Enter date of course Select State and then City 8

How to request a course (contd. ) Click To View Courses & Certification Matrix 9

How to request a course (contd. ) 10

How to request a course (contd. ) Click Assign Lead Instructor 11

How to request a course (contd. ) Enter first and last name of lead instructor Click Search Select the Instructor Click Assign Lead Instructor 12

How to request a course (contd. ) Lead Instructor displays Next assign Course Contact Click “Same as Lead Instructor” Or click “Assign Course Contact” 13

How to request a course (contd. ) Course contact displays Next assign Course Verifier Click “Same as Lead Instructor" or “Same as Course Contact” Or click “Assign Course Verifier” 14

How to request a course (contd. ) Course verifier displays New Feature: Enter special information you want to show on course listing Final Step Click Submit 15

How to request a course (contd. ) Roster # generated Print and save for your reference 16

How to request a course (contd. ) 17

How to request a course (contd. ) If the Lead Instructor or Authorizer are not qualified, the course is not registered Please follow instructions to resolve or Click “Return to Course request” to select a qualified person Various error conditions can occur which may or may not allow your course to be registered. 18

How to request a course (contd. ) Email is sent automatically to confirm the creation of the roster 19

Manage a Roster 20

How to manage a roster Click on Region – Rosters (this is a change from e. AYSO v. 1) Please note: When looking for a Roster you may need to look under Region or Area or Section Instructor. Depending on how the roster was created. 21

How to manage a roster (contd. ) Enter the roster # or other search criteria… Lots of ways to search Click Search 22

How to manage a roster (contd. ) Click to select the roster Click Manage Roster 23

How to manage a roster (contd. ) Attendees that signed up using Mye. AYSO> Course Signup appear here Click to add an attendee who may not have signed up via e. AYSO 24

How to manage a roster (contd. ) If Volunteer record is found in e. AYSO Select the record Click Add attendee to Roster Then click ‘Back’ for full roster Management functions 25

How to manage a roster (contd. ) Enter search criteria and click search If person is not a volunteer yet Click Add new volunteer 26

How to manage a roster (contd. ) Select Region # DOB not required but good if available Enter all fields with * and click Submit 27

How to manage a roster (contd. ) Click Add Roster attendee to add the next attendee or ‘Save and exit’ 28

How to manage a roster (contd. ) Click for no-shows and drops Must Click ‘Remove’ to delete from roster 29

How to manage a roster (contd. ) Click completed on attendees who completed the course Once you have designated everyone who is to get credit, click on Return Roster. (Optional) Save Work & Exit now if you aren’t ready to return 30

How to manage a roster (contd. ) Roster submitted and status updated to Returned or Cancelled 31

How to manage a roster (contd. ) Volunteer certification is updated 32

Paperless Referee Certification (or managing referee course modules) 33

How to manage referee course modules Search for the Roster, click on Manage roster and add attendees to the roster as before 34

How to manage referee course modules (contd. ) Note the Check/Uncheck all option 35

How to manage referee course modules (contd. ) Note the Completed check box Click on Save Work & Exit or Return Roster Check course modules or the completed check box for the attendees 36

How to manage referee course modules (contd. ) Course and course modules display with date completed 37

Click on a hyperlinked course in a volunteer’s record Any uncompleted criteria can be updated Always remember to Update after you input information 38

Reports 39

New Reports Available to Instructors Click on Vol Position Certification 40

New Reports Available to Instructors Select By Discipline Now All on One Report: Both Volunteer Positions & Volunteer Certifications 41

New Reports Available to Instructors con’t Volunteer Positions & all Volunteer Certifications (either. pdf or Excel) 42

Don’t forget the ‘Help’ menu Use the tools on HELP: - Excellent Tips - User Guides - Webinars - Online Lab Exercises

Contact information • Questions or comments regarding this presentation: eayso-instructor@ayso. org or randpotter@sbcglobal. net • Questions or comments about e. AYSO: eaysosupport@ayso. org • OR call (866) 588 -2976 44

Thank you 45