e AYSO Referee Scheduling Presented by Rand Potter

e. AYSO: Referee Scheduling Presented by: Rand Potter e. AYSO Commission 1

Webinar Guidelines • This is a 45 min webinar • We have many items to cover and hence no questions will be entertained at any point. So please note down your questions with the slide # if applicable. • At the end of the webinar a contact email will be provided. All questions or comments must be sent to that email • Webinars sessions will be repeated until End of February 2

What are we going to learn? • Referee signup screen • Referee Scheduler screen • Reports 3

A Few Caveats • Prior to using the Referee Scheduling feature, the Region must have completed Scheduling games using the e. AYSO Game Scheduling Module. • Only currently registered volunteers with a Referee/Asst Referee assigned position can sign up for available games. • Selections made by the volunteer are not final until accepted by the Referee Administrator/Scheduler(s). • Referees receive an email confirmation or can view the schedule to verify that their game assignments are confirmed

Referee Scheduling 5

Referee signup screen

Sign On to e. AYSO as Volunteer From the Mye. AYSO page click on View referee schedule

‘Click Here’ allows the Referee to do some initial filtering. Referee may chose from a number of different filters

Filter based on date By Division By Team By Field

Referee may select one or more ‘Open’ Referee and/or Assistant Referee slots If you pick a slot by mistake simply click ‘Cancel’

As you can see ‘Cancel’ returns your previous selection back to ‘Open’ status

When your games have been ‘Accepted’ by the Regional RRA or Scheduler your name appears in ‘Green’ This is the view the Referee will see once they are confirmed to referee a game.

Referee Scheduler Screen

Select Dates or Range of Dates Field Division Referee or Asst Referee

Tools for managing the confirmation process

Clicking on Confirm or Confirm & Email displays this referee management screen

Placing a “Check” here Accepts any Referees or Asst. Refs who are in a Pending status. The Referee Scheduler may: -Change referees by choosing from dropdown list or - Manually schedule all Referees

Check games you want to confirm Assignments Note: You MUST always click ‘Confirm’ or ‘Confirm & Email’ to lock in all manual changes to a schedule. Click on either “Confirm” or “Confirm & send email” to lock in the referees

Games you confirmed now show in ‘Green’ (Accepted) unconfirmed games are still ‘Blue’ (Pending)

From the ‘Contact Info’ tab…A Referee scheduler or RRA can modify the message being emailed to referees from the ‘Confirm & Email’ click Modify your contact info and the message which goes to the Referee to be as generic or as specific as needed and ‘Submit’

Exporting Your Referee Schedule If you need to Export your Schedule simply click ‘Export Schedule’ to get an Excel version of the schedule.

Sample Results from Clicking ‘Export Schedule’

Reports

The Referee Scheduling report can be as general or as specific as needed. Filters may be applied or not applied as needed. Click ‘Generate Report’ for a Printable schedule.

Don’t forget the ‘Help’ menu Use the tools on HELP - Excellent Tips - User Guides - Online Lab Exercises 28

Contact information • Questions or comments regarding this presentation: eayso-refereescheduling@eayso. org • Questions or comments about e. AYSO: eaysosupport@ayso. org OR call (866) 588 -2976 29

Thank you 30