Dynamic Presentation skills Presenter Bahi Krishnakhanthan www bahikrishnakhanthan

Dynamic Presentation skills Presenter: Bahi Krishnakhanthan www. bahikrishnakhanthan. com

Agenda Building audience focused presentation l Writing & Org. Techniques l Skills to Deliver l effective presentation l Presenting & Feedback l Close

What are your personal goals? l Understand audience expectation l Defining Objectives l Writing Tips – Opening, Body, Close l Using & selecting Aids l Presenting with confidence l Other

Learning objective l Build an audience focused presentation l Deliver a passionate and effective presentation l Interact with your audience l Activities / short presentation l Feedback

Activity 1 l You have been invited to deliver a short presentation re: the services offered by TESL Ontario. What information do you need to plan your presentation to make it “relevant” for your audience?

Audience Focused Presentation l Who is Your Audience? l Defining the Objective

Understand your audience l Gather information: - Sponsor - Audience - Timing - Audience Interaction

Activity 2 l Group discussion of the various objectives of your presentation A. Decision; B. Influence; C. Instruct and D. Inform

Objective l Listeners – Make a decision – Influence feelings – Instruct – Inform about a given matter

Present to transform l Coach - mediator between the learner and the learner’s experience l Sage on the stage – share your wisdom l Teacher – giving instructions l Guide – lead and guide them

Make a decision l Call to Action – write it out l Deliver at end – be specific & direct l Example: “If there is one thing you can do to help the …. go to the web site today & make your contribution. ”

Influence feelings Emotion l Relevancy l Speaker Impact l Congenial Surroundings l

Instruct l Tell your audience how to do something: – Volunteer – Refer Clients – Donate

Inform l Sharing knowledge l Relevant data l Too much information deadly l Decide what is essential, leave out rest l Provide sufficient facts l Interested listeners can ask for more

Writing & Organization l Catchy Titles l Poignant Openings l Body l Closing l Summary

Catchy titles l Catchy titles should: – Command attention; and – Encourage people to sign up – Short – no more than 10 words – Explanatory

Activity 3 l Opening: – Share a memorable opening l Closing: – Share effective or ineffective closing

Poignant Openings l Get attention quickly l Establish credibility l Gain interest and rapport – set expectations

Writing and Body l Design l Brainstorming l Transition Statements l Language

Transition Statements l Lead audience thru presentation l Let them know when you finish a topic l …. and when you start a topic

Language l Use spoken English l Use strong nouns and active verbs l Use “We” and “You” to involve audience and create a context listeners can relate to.

Punchy Closings l Summarize l Close with a Relevant Story l Call to Action l Make a Statement

Closing… Leave the audience laughing l Leave them crying l Leave them with hope l BUT please do not just leave them l

Skills for Delivery l Using and Selecting Audio and Visual Aids l Creating a Successful Learning Environment l Overcoming Jitters l Presenting with Confidence

Quote “You miss 100 percent of the shots you never take. ” Wayne Gretzky

Audio/Visual Aids l Power. Point Presentations l Flipcharts/White Boards/Smart Boards l Handouts l Video & Audio l Demonstration l Products, Samples, etc.

Why Use Aids? Audience visualize message l Keep audience interested l Increase retention & understanding l Reinforce major points l

Power point l Advantages l Disadvantages – Professionalism – Technical hiccups – Creates strong – Hard to design image – Organization – Increase attention – Improve retention – Set-up time

Power point technical hiccups

Preparing Power point l 5 lines, 5 words per line (per slide). l Headings should “grab” the reader l Font size – minimum 24 l Use colour to keep attention. l Use pictures, graphics, quotations, cartoons, charts, etc

Don’t Bore them !

Flip Charts l Capture audience feedback l 2 Separate charts for Contrast l 3 Chart System meetings l For groups < 40 l Neat handwriting Markers soak thru l People write too much

Using Flipcharts l l l Prepare ahead Use top 2/3 of page Talk facing audience Alternate colors Practice flipping and tearing off pages

Successful Learning Environment l Room set-up l Table set-up l Setting up flipcharts

Tips for an Inviting Room l Speaker position and tables l Registration table / Table for handouts l Break out rooms l Lighting/heating/comfort l Is there a Microphone, LCD Projector and a screen, flip charts etc?

Nervousness l Before Presentation l During Presentation

Presenting With Confidence

Presenting With Confidence l Non-Verbal Communication l Voice and Vocal Variety l Speaking Notes l Rehearsing l Interacting with Audience

Activity 4 l What are some positive signs of expressing, other than verbally?

Non-verbal l Eye contact l Smile l Posture l Gestures l Movement l Stand or sit

Voice l Volume l Pace l Pause l Pitch & Tone l Filler Words l Enunciation

Speaking Notes Write opening & closing l Use Index cards key points l l Use VERY LARGE LETTERS l Number each card

Rehearse, Rehearse l Practice in front of a real audience l With your peers – tougher & honest l If not, practice on your feet. l In front of a mirror

Using Humour Adds spice to your presentation l Mental recess for a heavy topic l Use earlier in the presentation l Help connect with audience l

Some Humour l People are funny. They want the front of a bus, middle of the road and the back of the church l Do not take life too seriously. You will never get out of it alive. l When all else fails, please read the instructions

Audience Interaction l Attending l Questioning l Responding l Answering Questions

Activity 5 - Presentation l 5 min presentation – Give it a title – Prepare opening paragraph – Discuss one main point – Close l Feedback - 5 minutes

Are you listening?

Listening Completely l “It is the province of knowledge to speak and it is the privilege of wisdom to listen” - Oliver Wendall Holmes l Good Listening is an adventurous journey to an undisclosed location l Listening with your ears, eyes and feelings – whole being

Giving Feedback l Giving Feedback – Own your feelings – “I felt…. ” – Be clear and specific - “When you said…. . ” – Be supportive – you really want the person to improve and succeed

Activity 6 - Listening skills exercise l How many animals of each species did Moses take on the ark with him? l Why can’t a woman living in Yarmouth be buried in Halifax? l Some months have 30 days, some have 31. How many months have 28? l Take 2 apples from 3 apples and what do you have?

Receiving feedback l Receiving Feedback – Don’t get involved in debate – Don’t take it personally – Feedback can be positive

Activity 7: What Can Go Wrong? l Share 4 or 5 things that can go wrong in a presentation l Discuss how to deal with them

Handling difficult people

Activity 8 : How to deal with inconsiderate interruptions? l Hecklers l Silly Questions l Hostile remarks l Latecomers l Chatterers l Other

Summary l Audience focused presentation l Deliver the presentation skillfully and passionately l Rehearse l Reflect after every presentation

Call to Action Write 3 things that you learned today, you can use in your next presentation. . 1. 2. 3.

Quote "Twenty years from now you will be more disappointed by the things you didn't do than by the ones you did do. So throw off the bowlines. Sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover" Mark Twain