Duties of ADEN and SEW Work Manual Provisions

Duties of ADEN and SE(W) Work Manual Provisions

Duties of Assistant Engineer

Duties of Assistant Engineer (In respect of Works: Para 101 of IRWM) The Assistant Engineer is responsible • For the maintenance, execution and safety of all works in his charge, • For the accuracy, quality and progress of new works and • For control over all expenditure in relation to budget allotments.

Essential Duties of Assistant Engineer (In respect of Works: Para 102 of IRWM) • Inspection of all structures and their maintenance in a satisfactory and safe condition; • Preparation of plans and estimates; • Execution and measurement of works; • Verification of stores held by stock-holders; • Submission of proposals for inclusion in the works programme and revenue budget.

Knowledge of Rules and Regulations (In respect of Works: Para 103 of IRWM) Ø Observe the rules and procedures relating to his duties, as laid down in • General and Subsidiary Rules, • Various Manuals such as, the Indian Railways Permanent Way Manual and the Indian Railways Works Manual the Indian Railways Bridge Manual, • Engineering Code • Other Departmental Codes and • Compendiums of Instructions. ; Ø Ensure that all staff under him is acquainted with the relevant rules and working methods concerned and perform their allotted duties efficiently.

Co-ordination with Officials of other Departments (In respect of Works: Para 104 of IRWM) Ø Should co-operate effectively with officers and staff of other Departments in matters that warrant joint action.

Inspection by Higher Officials (In respect of Works: Para 105 of IRWM) Ø During inspection of superior officers, he should have with him all relevant drawings and registers : • Yard plans, colony plans showing service and residential buildings; • Index plans and sections; • Progress reports on works; • Working time table; • Inspection notes of higher officers and their compliance reports; Ø All inspection notes should receive prompt attention.

Inspection by Assistant Engineer (In respect of Works: Para 106 of IRWM) Ø Conduct inspection as per the schedules laid down and maintain the records and ensure compliance of the instructions. Ø Some of the important periodical inspections are: • Inspection of Buildings and Structures ; • Inspection of Water supply; • Inspection of Sewerage and Drainage System; • Inspection of Railway affecting works/ Railway affecting tanks (RAW/RAT); • Land land boundaries ; • Association with various Committees and Groups such as the Colony Committee, the Sanitation Committee and the Station Improvement Group as decided by the Administration

Inspection by Assistant Engineer (In respect of Works: Para 106 of IRWM) i) Inspection of Buildings and Structures ü Systematically inspect all buildings and structures periodically as prescribed in para 228 & 229 of IRWM. ü Record brief details of repair works to be carried out and plan to carry out the same. ü Examine the Petty Repairs Book maintained by Section Engineer (Works) at stations as prescribed in para 225(a) of IRWM.

Para 228

Inspection by Assistant Engineer (In respect of Works: Para 106 of IRWM) ii) Inspection of Water Supply ü Inspect water supply installations as prescribed in para 554 of IRWM. ü Ensure cleaning of overhead/underground storage tanks. ü Ensure proper disinfection of drinking water supply. .

Para 554 • c) Supervision by Assistant Engineer • (i) The Assistant Engineer shall inspect each installation once in three months and record his notes in the Inspection Register maintained for the purpose. • He should follow the course of water from the point of intake and through the different treatment stages to the point of delivery to the distribution mains and arrange to remedy defects noticed.

• AEN should arrange for a joint detailed inspection by Section Engineer (Works) of the pumping machinery once a year as may be prescribed alongwith the staff of the Mechanical/Electrical Department and ensure prompt compliance to repairs or replacements required. • (ii) The Assistant Engineer should check the following: - • Stock account showing transactions of stores • Log book for filtration plant

iii) Inspection of Sewerage and Drainage System ü Inspect sewerage and drainage systems and ensure their efficient performance as prescribed vide para 632 of IRWM in association with the concerned Officer of the Medical Department.

Para 632 • 632 Responsibilities of the Assistant Engineer and Staff – • The Assistant Engineer and the Section Engineer (Works) should inspect all drainage systems in their charge and ensure their maintenance in an efficient condition. • Complaints from residents should be promptly attended to.

Inspection by Assistant Engineer (In respect of Works: Para 106 of IRWM) iv) Inspection of RAW/RAT ü Jointly inspect with civil authorities, all RAW/RAT before the monsoons every year. and arrange for their safe maintenance to avoid any danger to nearby tracks and structures. ü Records of these annual inspections should be kept in registers as prescribed. v) Inspection of Land boundaries ü Periodically inspect land boundaries in his jurisdiction as detailed in paras 813 and 814 of IRWM.

Land Plans 812 • During important inspections of higher officers from the Headquarters and Railway Board, the register will be kept by the AEN with him. • Land Records Register should be checked annually by AEN/ DEN/Sr. DEN and observations recorded on them should be followed by Section Engineer (Works/P. Way)

Para 813 • (d) Maintenance of land boundaries verification Register • The entries in the register should be certified by the Section Engineer/(Works/P. Way) of the respective sections and verified / inspected by the Asstt. Engineer. /DEN/Sr. DEN or other higher officers from time to time • A certificate on the following proforma should be given by the Section Engineer once a year which is to be verified and counter-signed by AEN with regard to correct demarcation of land boundaries.

• e) During his inspections, the Assistant Engineer should ensure that Railway boundaries are demarcated correctly and that there are no encroachments. • In cases where he cannot prevail on the parties to remove the encroachments, he must report the facts with particulars to the Divisional Engineer who will take up the matter with local authorities.

Execution and monitoring of Works (In respect of Works: Para 107 of IRWM) ü Ensure that all works are carried out according to plans and specifications laid down. ü Important works should be set out personally by ADEN. ü Organise and plan execution of work to complete it on time. ü Submit periodical progress reports to the Divisional Engineer/Executive Engineer/Deputy Chief Engineer. ü Maintain copies of all contract agreements for works serially in the Assistant Engineer's office. ü Carry out test check as specified, before passing measurements recorded by Section Engineer (Works).

Control Over Expenditure (In respect of Works: Para 108 of IRWM) ü Will take due care in forwarding requisitions for materials and tools to Divisional office, so that the expenditure is within the budget allotment and provided for in the sanctioned estimate.

Water Supply (In respect of Works: Para 109 of IRWM) ü Ensure adequate water supply at each loco & coach water points, stations, platforms, staff colonies and service buildings. ü Keep watch at sources of supply and take timely action to deepen failing wells or to establish alternative sources of supply, when there is any chance of shortage of water in certain areas in advance of the hot weather as well as during hot weather.

Land Management (In respect of Works: Para 110 of IRWM) ü Take necessary action for management of land to prevent encroachments and protect the land from unauthorised use. ü He should organise tree plantation, and horticulture. Training (In respect of Works: Para 111 of IRWM) ü Take interest in training of all probationers sent to him for training and see that the training is given according to the specified programme. ü He should periodically examine the notes made by them.

Witnessing Payments to Staff (In respect of Works: Para 112 of IRWM) ü Payments to staff shall normally be made through cheques. ü Wherever cash payments are made, the ADEN should witness payments to workmen under one or more Section Engineers every quarter by rotation. This should be done by surprise. Inspection of Offices and Stores of Inspectors (In respect of Works: Para 113 of IRWM) ü Shall carry out inspection of each Section Engineer’s office and stores at least once a year. ü Surplus/inactive items should be identified during such inspections and action for their disposal/redistribution be taken.

Staff Matters (In respect of Works: Para 114 of IRWM) ADEN should ensure that: ü Strict discipline is maintained within the frame work of the rules; ü Service and leave records are maintained correctly and upto date; ü Appeals and representations are dealt with promptly; ü Selections for the various posts like artisans are held in time and the vacant posts promptly filled up; ü All the subordinates and other staff working under him receive proper training in maintenance practices, safety and protection rules at the appropriate stage;

Relinquishment of Charge (In respect of Works: Para 115 of IRWM) ü Instructions regarding "Transfer-of-charge" contained in paras 143 & 144 of the Indian Railways Code for Engg. Deptt. (1993 Edition) should be followed. ü The ADENs handing over and taking over charge should carry out joint inspection of works as necessary.

• 120 Musters • a) Each blank muster sheet before issue should be initialled on the top by the Assistant Engineer • 121 Execution of Works • c) Additions and alterations to buildings and structures carried out should be carefully noted and quantities shown in the Standard Measurement Register amended as necessary with the approval of the Assistant Engineer /Divisional Engineer.

123 Works Affecting Moving Dimensions – The Section Engineer (Works) shall refer to the Assistant Engineer 128 c) Service Books -(i) Service books for Group 'D' staff should be prepared by the Section Engineer (Works) on the prescribed form as soon as appointments in temporary/ permanent vacancies are made and submitted to the Assistant Engineer for verification and signature. • These should be carefully maintained in the Assistant Engineer's or Section Engineer (Works)' office as may be prescribed. • (ii) All increments and promotions should be noted in the service books, duly attested by the Assistant Engineer. • • •

• 211 Rest Houses • Special attention should be paid by the Assistant Engineer and staff to the cleanliness and satisfactory upkeep of all Rest Houses. • 221 Transfer of Building • d) In the case of new service buildings, the Assistant Engineer will fix a date for handing over of the building for use to the department concerned, who will arrange for their representative to be present for inspection and taking over of the building. • The Section Engineer (Works) shall be deputed to represent the Engineering Department for handing over.

• e) In the case of buildings constructed by the Construction Department, the open line will take over the same after joint inspection at the level of Assistant Engineers. • The Open line Assistant Engineer will allot a number to the building and enter the details of the building in the building register duly intimating all concerned.

• 223 Vacant Railway Buildings • a) As far as possible, no railway quarters should be allowed to remain unoccupied. The Section Engineer (Works) should send a return on buildings lying vacant at the end of every month through the Assistant Engineer to the Divisional Engineer who will take necessary steps in regard to their occupation.

• 224 Inspection and Repairs • a) All buildings shall be systematically inspected by the Section Engineer (Works) and particulars for repairs submitted to the Assistant Engineer. • d) The Assistant Engineer should inspect as many buildings as possible particularly those requiring heavy repairs and arrange for all repairs to be carried out in good time.

• 225 Monitoring of Maintenance • a) Petty repair books at stations - At each station, a "Petty repair book " shall be maintained as per proforma given in Annexure 2. 5. • Any request for major additions or alterations in the buildings shall be addressed to Divisional/Asst. Engineer. The Divisional Engineer and Assistant Engineer should examine and initial the registers during their inspections and issue such instructions as considered necessary.

• 226 Periodical Maintenance Work • b) Painting of wood work and steel work: -Painting of the interior wood or steel work should normally be done once in 5 to 7 years. Doors, windows and ventilators of kitchens and pantries may be painted once every two years or more frequently at the discretion of the Assistant Engineer. • 227 Standard Measurement Registers for Buildings • a) Standard measurement registers in the format given in the Annexure 2. 8 shall be maintained in the offices of the Divisional Engineer, Assistant Engineer and the Section Engineer (Works)

• 228 Periodical Inspection • f) When, during inspection of buildings, the Section Engineer (Works) notices the building to be unsafe for occupation he shall forthwith advise the occupant of the fact and also advise the Assistant Engineer to get a notice issued to the occupant for vacation of the premises and to apprise the controlling officer of the occupant of the premises.

• 301 Sanitary Arrangements in Stations and Colonies – • For Sanitary arrangements in stations and colonies, the allocation of responsibilities of the Operating, Medical and Engineering departments are as laid down by the Administration and a copy of detailed instructions should be in the possession of the Assistant Engineer and concerned staff.

• 552 Inspections by Assistant Engineer and Staff • a) The Assistant Engineer and Section Engineer (Works) should frequently inspect all water supply installations and pipelines and ensure their maintenance in efficient condition. • 553 Water-Supply Plans – • Up to date plans should be maintained in the Chief Engineer's, Divisional Engineers', Assistant Engineers' and Section Engineer (Works) Offices of every water supply system showing the source, pumps and pumping particulars, rising mains, storage tanks and capacities, the distribution mains, service pipes, hydrants and taps. The diameter and type of pipelines should be clearly indicated on the plans and on the longitudinal sections.

• The Assistant Engineer shall ensure that water supply plan is corrected as and when there is any addition or modification in pipeline. • 554 Water Purification Works • c) Supervision by Assistant Engineer • (i) The Assistant Engineer shall inspect each installation once in three months and record his notes in the Inspection Register maintained for the purpose. He should follow the course of water from the point of intake and through the different treatment stages to the point of delivery to the distribution mains and arrange to remedy defects noticed.

• 632 Responsibilities of the Assistant Engineer and Staff – • The Assistant Engineer and the Section Engineer (Works) should inspect all drainage systems in their charge and ensure their maintenance in an efficient condition. Complaints from residents should be promptly attended to. • 709 Sale of Natural Products • The auction of grass, dead or dying trees, rights for the collection of produce of fruit trees, tapping of date-trees for toddy (subject to Local Government's permission) and fishing in railway tanks, shall be conducted by the Assistant Engineer about one month before the commencement of the season. • The products of fruit-bearing trees in the compound of residential quarters can be enjoyed by the residents, but the products cannot be sold.

• 715 Felling of Trees obstructing View • It is however desirable that as many trees as possible be retained, consistent with ensuring the safety of trains. Relaxations in distance from track are left to the discretion of the Assistant Engineer who will satisfy himself that no risk of trees falling across the line is taken. • 717 Felling in Compound of Staff Quarters • Trees in compounds of railway bungalows or staff quarters should not be felled nor any branches lopped except with the permission of the Assistant Engineer.

• 812 Land Plans • (b) Copies of certified land plans pertaining to their jurisdictions showing complete dimensions, should be in the possession of the Assistant Engineers, Section Engineer ( Works /P. Way) Every Section Engineer ( Works /P. Way) will maintain a land record as per para 806(b). From time to time all entries in the Register be made up-todate. • During important inspections of higher officers from the Headquarters and Railway Board, the register will be kept by the AEN with him.

• e) During his inspections, the Assistant Engineer should ensure that Railway boundaries are demarcated correctly and that there are no encroachments. • In cases where he cannot prevail on the parties to remove the encroachments, he must report the facts with particulars to the Divisional Engineer who will take up the matter with local authorities. • 817 Maintenance of Rights of Way • a) The Assistant Engineers and Section Engineers (Works) shall see that the rights of way across Railway land are not allowed to be infringed upon.

• b) So as to assert the right of ownership as against any public claim of way, roads and authorised passage across Railway land over which the public have no right of way, should be closed for one day of 24 hours every year. • 818 Religious Structures • b) In regard to existing licenses for prayer platforms, shrines, temples, mosques, graves and tombs etc. on Railway land, the Assistant Engineers should maintain registers showing therein full particulars of the extent of each structure.

• 827 Construction of Government and Private Buildings near Railway Land • d) Construction of a building or other structure near a station yard or between stations adjacent to the railway limits and within the zone specified in the said government circulars or orders, should be intimated at its commencement by the Section Engineer (P. Way/Works) to the Divisional Engineer and Assistant Engineer by telegram and copies to the local authority, furnishing brief particulars with Kilometrage and the distance of the structure from the railway

• 911 Completion Drawings • a) Signed copies should be submitted by Assistant Engineer or the Engineer responsible to the Divisional/Dy. Chief Engineer for works completed to the approved drawings. • 1003 Observance of Rules • b) The Divisional/Dy. Chief Engineer, Assistant Engineer and the Section Engineer (Works) shall be responsible to ensure that rules issued by the Government and the Administration in regard to the storage and use of explosives on works are strictly obeyed.

• b) In vicinity of buildings. • When any blasting operation is carried out within 100 metres of a building, the Works Inspector shall be present to ensure that special precautions, as may be prescribed by the Divisional/ Dy. Chief Engineer or the Assistant Engineer or as stipulated by the licensing authority, are taken and that the necessary warning is given to the inhabitants. • 1009 Destruction of Explosives • The destruction of explosives should, in all cases, be supervised by the Assistant Engineer.

• 1104 Cooperation with GRP • b) When the GRP require information from the records of the office of Engineering Supervisor, they will apply to the latter with particulars of requirements. The supervisor may allow GRP staff to verify the information given. No records should however be handed over without the authority of the Assistant Engineer or Divisional/ Dy. Chief Engineer. In each case, the memo received from the Police Officer must be sent to the Divisional/Dy. Chief Engineer through the Assistant Engineer for information.

Relinquishment of Charge (Engg. Code : 143. Transfer Notes. ) When an Engineer relinquishes his charge, he should leave for the information and guidance of his successor a statement covering the following points : (1) (2) The extent of sub-divisions, and of the sections in sub-division. The names of the Assistant Officers and of the Supervisors in-charge of sections. detailed notes as to the action taken or suggested for their completion and full explanation of any peculiarity circumstances or apprehended difficulties. (3) The position of any banks, cuttings, or lengths of permanent way which require special watch fullness and care. bridges, Any buildings, other structures (4) particular for orwhich attention call or treatment. (5) The portions (if any) of the division which suffer, or are likely to suffer, during severe rains, or are liable to high floods in rivers. (6) All prominent features, such as slips, damages by floods and accidents with `which he is acquainted, or of which he has become aware during his tenure of charge.

Relinquishment of Charge (Engg. Code : 143. Transfer Notes. ) When an Engineer relinquishes his charge, he should leave for the information and guidance of his successor a statement covering the following points : (7) Notes about locomotive wells and tanks which are likely to fail or cause anxiety, and about remedial measures taken or suggested. (8) reasons why such bills remain unpaid. (9) Other unadjusted claims with reasons for their non-adjustment and notes as to any complication likely to arise. (10) Notes on the quantity of stone boulders, if any, stacked for emergency purposes. (11) The works for which Completion Reports are due with remarks as to the cause of delay in their transmission; also information regarding Completion Drawings not yet submitted. (12) A note as regards any speed restrictions on the division. (13) A note regarding experimental sleepers or works on the division.

Relinquishment of Charge (Engg. Code : 143. Transfer Notes. ) When an Engineer relinquishes his charge, he should leave for the information and guidance of his successor a statement covering the following points : Diagrams have been kept Up-to-date. (15) A special memorandum concerning any ghat stations on the division. (16) A note on the state of work in the office. Similar "Transfer Notes" should be left by Assistant Engineer under orders of transfer. The relieving officer should study these notes carefully with a view to taking appropriate and timely action after assuming charge. (17) Notes regarding any other items which should be specially known to the relieving officer as early as possible, such as encroachments, law cases, other disputes, etc. (18) Confidential notes on the staff under him.

Duties of Section Engineer (Works)

Duties of SE(W) (In respect of Works: Para 116 of IRWM) Most essential are: Ø Inspection and Maintenance of : • Service buildings, staff quarters and other structures; • Approach roads; • Water supply, drainage and sewerage systems; Ø Inspection of bridge works as assigned; Ø Execution of all new buildings/structural works; Ø Accountal and periodical verification of stores and tools in his charge;

Duties of SE(W) (In respect of Works: Para 1116 of IRWM) Ø Maintenance of land boundaries, as specified; Ø Removal of encroachments at his headquarters and at other places in his jurisdiction as specified; Ø Afforestation and other horticulture works; Ø He shall ensure proper training of the staff under him as prescribed in the training modules of the Civil Engineering Department. Knowledge of Rules and Regulations (In respect of Works: Para 117 of IRWM)

Co-ordination with Permanent Way, Bridge and other staff (In respect of Works: Para 118 of IRWM) Ø The Section Engineer (Works) should co-operate effectively with the permanent way, bridge, signalling, electrical staff, etc. where they are required to work jointly.

Inspection by SE(W) (In respect of Works: Para 119 of IRWM) Ø Some of the important periodical inspections are: (a) • Shall systematically inspect all buildings and structures in his charge and record brief details of repairs to be carried out, as prescribed in paras 224, 228 and 229 of IRWM. • Shall maintain petty repair books at all station buildings and other important buildings as specified in Para 225 of Manual and shall check them during his inspections and ensure prompt action/repairs. (b) Shall inspect bridge foundations and substructures.

Para 224 • e) Section Engineer (Works) should inspect all the buildings, water supply installations, sewerage installations and drainage arrangements once a year. • f) All structures (including those carrying advertisement hoardings) situated alongside the running lines, particularly in the suburban sections, should be thoroughly inspected by the Section Engineer (Works)/Junior Engineer (Works) once in 6 months by rotation.

Para 225 • a) Petty repair books at stations - At each station, a "Petty repair book " shall be maintained as per proforma given in Annexure 2. 5. • The Section Engineer (Works) should inspect the books frequently and attend to the repairs

Inspection by SE(W) (In respect of Works: Para 119 of IRWM) Ø Some of the important periodical inspections are: (c) Inspection of water supply arrangements : • shall have details of total requirement of water, sources of water and their yield, storage capacity and shortfall etc. , along with complete water supply plans of yards and staff colonies in his charge. • shall also have complete history and data of tubewells under his jurisdiction and ensure testing of yield of tubewells and other sources of water, once every year in co-ordination with Electrical staff at the time when the sub-soil water is at the lowest. • According to the seasons i. e. summer or winter etc. , water supply timings and pumping hours should be decided in consultation with the Electrical Department.

Para 552 • a) The Assistant Engineer and Section Engineer (Works) should frequently inspect all water supply installations and pipelines and ensure their maintenance in efficient condition. • The Section Engineer (Works) should be equipped with an adequate imprest of materials such as pipes and specials and water taps of requisite sizes and the necessary tools to facilitate immediate attention on repairs as and when required.

• b) Storage-tanks for drinking water and for flushing purposes over offices, bungalows and quarters should be inspected frequently by the Section Engineer (Works) and their cleanliness ensured. • Complaints from residents should be promptly attended to.

Inspection by SE(W) (In respect of Works: Para 119 of IRWM) Ø Some of the important periodical inspections are: (c) Inspection of water supply arrangements : • Shall ensure cleaning of overhead /underground storage tanks. • Shall be responsible for the disinfection of water supply, wherever required (d) Inspection of Sewerage and Drainage System : • Shall periodically inspect sewerage and drainage system and ensure their efficient performance as prescribed vide para 632 of IRWM. (e) Shall periodically inspect land boundaries in his jurisdiction as detailed in para 813 and 814 of IRWM and furnish necessary certificates to the Assistant Engineer.

Para 632 • The Section Engineer (Works) should inspect all drainage systems in their charge and ensure their maintenance in an efficient condition. Complaints from residents should be promptly attended to.

Para 812 • Every Section Engineer ( Works /P. Way) will maintain a land record as per para 806(b). • From time to time all entries in the Register be made up-to-date. • Land Records Register should be checked annually by AEN/ DEN/Sr. DEN and observations recorded on them should be followed by Section Engineer (Works/P. Way)

Para 813 • b)"The Section Engineer (Works/P. Way) is responsible for maintaining railway land within the jurisdictions defined in paras hereinafter, without any encroachments or development of easement rights. • He should prevent and remove encroachments, as and when these arise and where removal of encroachment is possible without taking recourse to PPE Act.

• c) The Section Engineer (P. Way) shall inspect and maintain the Railway land boundaries between stations and at unimportant stations. • The Section Engineer (Works) shall inspect and maintain the land boundaries at important stations and staff colonies.

Musters (In respect of Works: Para 120 of IRWM) ü Each blank muster sheet before issue should be initialled on the top by the Assistant Engineer. The attendance of artisans, helpers and other staff under him should be checked by the Section Engineer (Works). ü The leave availed of by staff should be recorded in the leave register in the leave account before the musters are despatched to the Divisional office.

Execution of Works (In respect of Works: Para 121 of IRWM) ü Shall be personally responsible for the accurate setting out and execution of all works according to approved drawings and specifications. ü Should exercise frequent checks on the quality and quantum of work being done and submit progress reports periodically. ü Additions and alterations to buildings and structures carried out should be carefully noted and quantities shown in the Standard Measurement Register amended as necessary with, the approval of the Assistant Engineer /Divisional Engineer.

Measurement of Works (In respect of Works: Para 122 of IRWM) ü Shall be responsible for proper measurement of contractual works as per powers delegated to him as per paras 1315 to 1317 of the Indian Rlys. Code for Engg. Deptt. (1993 Edition). ü Shall maintain movement register of Measurement Books and Standard Measurement Registers for works.

Works Affecting Moving Dimensions (In respect of Works: Para 123 of IRWM) ü Shall refer to the Assistant Engineer for instructions regarding works likely to affect moving dimensions. Imprest of Tools and Materials (In respect of Works: Para 124 of IRWM) ü Shall examine all tools and plant with the artisans once a month and replace the unserviceable or defective ones or arrange repairs. ü Ensure availability of the materials and tools as per scales specified for maintenance. And recoup, if any shortages, .

Accompanying Important Inspections(In respect of Works: Para 125 of IRWM) Ø While accompanying during inspection, he should have with him: • Works Manual, Schedule of Rates and the Standard Specification for Materials and Works etc. • Plans and details of all important works, recently completed, on hand or contemplated ; • Progress report of works; and any other papers and plans that are likely to be required for discussion ; • Tape (15 m & 2 m ), and other tools and surveying equipment required during inspection.

Witnessing Payments to Staff (In respect of Works: Para 126 of IRWM) ü In case of cash payments, they will be made by the Pay Clerk in presence of the SE(Works) who is responsible for correct identification of the payee and to satisfy himself that the correct amount is paid. ü The certificate at the foot of the pay-sheet should be filled in by the SE (Works) as payment of each batch of workmen is completed. ü If a person is not present, "Not paid" should be immediately written against his name; when subsequently payment is made, the kilometrage or place at which he is paid should be entered and separately certified as such on the pay-sheet. ü If the witnessing official is not available, the ADEN may authorise another Subordinate to witness payment on the section.

Establishment (In respect of Works: Para 128 of IRWM) ü SE(W) should acquaint himself with General conditions of Railway service (as given in the Indian Railway Establishment Codes) and DAR for rules relating to the conduct and discipline of Railway Servants and meticulously follow them. ü Medical Examination • Ensure that all Group ‘D’ staff working are sent for medical examination for fitness for service. • Ensure that men in categories A and B specified in Regulation No. 3 of Appendix III to the Indian Railway Establishment Code are sent for periodical medical re-examination as laid down in sub-rule 2.

Establishment (In respect of Works: Para 128 of IRWM) ü Service Books • Service books for Group ‘D’ staff should be prepared by the SE(W) and submitted to ADEN for verification and signature. • All increments and promotions should be noted in the service books, duly attested by the Assistant Engineer. ü Promotion to higher grades • Should maintain in manuscript form records of staff working under him in which he shall enter awards or penalties of each staff as and when such entries are justified.

Establishment (In respect of Works: Para 128 of IRWM) ü Provisions in the Payment of Wages Act, the Workmen's Compensation Act and other regulations. • Ensure compliance of the rules laid down in the Acts and Regulations, as modified from time to time.

Journal of Daily Duties (In respect of Works: Para 127 of IRWM) ü Enter the works performed daily in the T. A. journal showing therein his movements by train, trolley or road-vehicle and submit the same to the Assistant Engineer every month. . Correspondence and Records (In respect of Works: Para 129 of IRWM) ü Keep his correspondence upto date and see that all office records, registers and stores ledgers are maintained properly and posted regularly.

Relinquishment of Charge (In respect of Works: Para 130 of IRWM) ü On relinquishing charge, the SE(W) shall prepare, in triplicate, the specified "Transfer-of-charge" statement. ü Statement should contain- • • • Extent of section ; Establishment matters (service and leave records) ; Works in progress ; Water sources that give trouble ; Certificate of stores check and correctness of stock; General notes.

Relinquishment of Charge (In respect of Works: Para 130 of IRWM) ü This statement referred should be signed by both the relieved & relieving SE(W), and two copies submitted by the relieving subordinate to the ADEN who will forward one copy to the Divisional/Executive Engineer for record. ü SE(W) handing over and taking over charge should together visit over the whole section, inspect each work in progress, check staff, all tools and plant and materials. ü Errors and discrepancies, which are noticed, should be recorded in the statement and the Assistant Engineer's special attention invited to them.

THANKS