Dunrobin Community Association Annual General Meeting Feb 26

Dunrobin Community Association Annual General Meeting Feb 26, 2014 AGM February 26, 2014 1

Agenda n n n n President’s Report Treasure Report Website – Internet Usage Operational Programs n Hockey: Outdoor, Special Needs n WC Softball n Soccer for Kids with special needs n Zumba Yoga n Outdoor Rink, City Programs Ice Rink Report Volunteers Canada Day Nominations and Elections n DCA Nominations and Reaffirmation of Officers AGM February 26, 2014 2

President’s Report n n n Canada Day went exceptionally well with a great turnout Could use some fine tuning with the round up of volunteers All locks were changed. . . too many old keys lurking about allowing unauthorized entry DCA got a well-needed indoor facelift which went well The ball diamonds were in poor condition in 2013. A plan will be required by the spring of 2014 to remove weeds and refurbish infields AGM February 26, 2014 3

President’s Report n Activities n Clean up was done by a combination of Sport n Play, DCA members and members of the community n West Carleton Fibre Guild continues to meet once per month – excellent to still have them n Yoga and Zumba continue to run – Very popular programs n Summer Camps - City n Sport N Play before and after school program continues to thrive in Dunrobin AGM February 26, 2014 4

Treasurer Report n n n A surplus was realized for 2013 Canada Day and Ice Maintenance remain the largest expense by far The DCA Building Fund is growing AGM February 26, 2014 5

January 1 2013 to December 31 2013 Prepared By: Deborah Kealey, Treasurer DCA Bank Balance Building Fund Operations Beginning Cash December 31, 2012 GIC Due November 2014 $30, 828. 47 Income: City of Ottawa Grants City of Ottawa ICE Grant Heritage Grant - Canada Day - see Canada Day Section City of Ottawa Grant - ice boards city of Ottawa Partnership Grant City of Ottawa - Canada Day - civic grant DCA Income from Operations Softball Income Canada Day Income Outdoor Hockey Income Soccer Income total Income $22, 744. 00 $5, 250. 00 $3, 000. 00 Expenses: DCA Expenses from Operations Softball Expenses Canada Day Expenses Ice / Outdoor Hockey Expenses Soccer Expenses Total Balance $50, 891. 51 $81, 719. 98 $37, 604. 09 $50, 000. 00 $87, 604. 09 37, 604. 09 $87, 604. 09 $0. 00 $3, 000. 00 $11, 046. 00 $2, 089. 82 $3, 594. 55 $2, 131. 60 $2, 656. 59 $55, 512. 56 (20, 416. 20) (4, 237. 68) (12, 042. 98) (8, 411. 76) (3, 628. 33) -$48, 736. 94 $6, 775. 62 Net Operations including GRANTS Ending Cash, December 31, 2013

Operational Programs AGM February 26, 2014 Slide 7

Ball Hockey n n n Spring and fall event Constance Bay joined in 2011 Format well liked – similar to shinny Could use a better playing surface Opportunity to grow Can help offset the revenue lost to soccer AGM February 26, 2014 Slide 8

Outdoor Hockey n n n 30 kids 3 teams 5 -7, 8 -9 and 10 -12 year olds The coaches kept the kids involved and engaged even on the coldest evenings which were not missed Many thanks to Carole Merritt and Sarah Pierce for coordinating the outdoor hockey league They plan on having a BBQ and open shinny party to wrap things up AGM February 26, 2014 Slide 9

Hockey n n n Outdoor Hockey for kids with special needs is in it’s 3 rd year 15 children involved, up from 8 two years ago Expecting to grow again next year A trip to CTC for a skating party with Spartacus in March provided a fantastic finish We had many gracious volunteers to help out on the ice AGM February 26, 2014 Slide 10

West Carleton Softball Association Dunrobin Division AGM February 26, 2014 11

Softball n n n 50 players sign up summer 2014 (19 moved to other towns for older age division) Season ran from mid May to end of June (6 weeks), each team played twice per week, consisting of one home game and one away game 3 teams (1 Mite, 2 Atom) 3 coaches with great parent helpers Both diamond were busy Monday to Thursday evenings Many thanks to Sammy’s Pizza and Dunrobin Meat for their continued sponsorship AGM February 26, 2014 12

Softball n WC league had 21 teams total n n 12 games over the 6 week season n n 8 atoms, 7 Mites, 6 S/P Boys Each team played one home and one away game each week Thank you Lori Mc. Grath for your continued support AGM February 26, 2014 13

Ice rink report n n No one answered tender this year Nadine saved the day with some sleuthing through the Dunrobin neighbourhoods to find the DCA ice people to make ice Fantastic year for skating. It’s still going! Ice has been fantastic AGM February 26, 2014 14

Soccer for Kids With Special Needs n n n 30 kids 6 -13 year old 5 coaches participated Year ended with a BBQ n treats party AGM February 26, 2014 Slide 15

Zumba and Yoga n Zumba n n 45 participants – 1 volunteer – 1 paid instructor Yoga n 60 participants – 1 volunteer – 1 paid AGM February 26, 2014 Slide 16

Canada Day n n n Circus Delights was a fantastic show The fireworks were the best display ever for Dunrobin – not sure on how are going to top it! Face painting, tattoos for kids Bouncy Houses were back Attendance was high this year Heavenly Blue provided music for the festival AGM February 26, 2014 17

Volunteers n n n n n Goals for Youth Volunteers: Raise visibility and community involvement Provide job opportunity where referencing is possible Introduce new social skills Create sense of pride for accomplishment (reducing vandalism) Train the trainer is possible (improve self-esteem) Multiple possibilities where 40 hr community service commitment be obtained. Bring new ideas for programs from the younger generation to the community centre Learn to cook/clean (for many) AGM February 26, 2014 can Slide 18

Nominations - Directors n n Per by-laws, max number of directors (including executive)=11 Per by-laws, max number of executives=4 2 year term for directors n 1 year term for executives n Must be a director first then can be affirmed as an executive n AGM February 26, 2014 19

DCA Nomination and Reaffirmation of Officers n Present Positions: President (Janetta Boomer) n Vice President (Hardy Mahadao) (stepping down 2014) n Treasurer (Debbie Kealey) (stepping down 2014) n Secretary (Carla Mc. Gregor) n Director (Nadine Fox) n Director (Duane Fowler) n Director (Tracy Taffinder) n AGM February 26, 2014 20

DCA Nomination and Reaffirmation of Officers n n Nominations and Elections for 2 year term Director(s) Nominations and Elections for a 1 year term Executive(s) AGM February 26, 2014 Slide 21