Dual Enrollment Information ATLANTA PUBLIC SCHOOLS COLLEGE AND

Dual Enrollment Information ATLANTA PUBLIC SCHOOLS COLLEGE AND CAREER READINESS July 31, 2019 and August 2, 2019 Presented By Dr. Kenya Gilliard College and Career Readiness Coordinator

Agenda • Dual Enrollment 101 For APS • DE Course File • FTE Guidelines • Dual Enrollment Nuts and Bolts – GADOE • GSFC Regulations SY 2020 • DE Forms • DE Course Directory • STARS Platform Training • • • Account Access Dual Enrollment HOPE Verification Val/Sal Verification FAFSA Completion REACH Data Points

“ WHAT IS DUAL ENROLLMENT? ” DUAL ENROLLMENT IS A PROGRAM THAT PROVIDES FUNDING FOR STUDENTS AT ELIGIBLE HIGH SCHOOLST O TAKE APPROVED COLLEGELEVEL COURSEWORK FOR CREDIT TOWARDS BOTH HIGH SCHOOL AND COLLEGE GRADUATION REQUIREMENTS.

WHO CAN PARTICIPATE IN DUAL ENROLLMENT? Students eligible for Dual Enrollment are: • Enrolled in a GA public or private high school • In grades 9, 10, 11 & 12. • Meet the Dual Enrollment admissions requirements at selected postsecondary institution • HAVE NOT already received a high school diploma

WHAT KIND OF INSTITUTIONS OFFER DUAL ENROLLMENT IN GEORGIA? TECHNICAL PUBLIC INSTITUTIONS • EXAMPLES: • ATLANTA METROPOLITAN STATE COLLEGE • GEORGIA STATE • KENNESAW STATE UNIVERSITY PRIVATE INSTITUTIONS COLLEGES EXAMPLES: APS COLLEGE AND CAREER ACADEMY AT ATLANTA TECHNICAL COLLEGE (ATC) CHATTAHOOCHEE TECHNICAL COLLEGE GWINNETT TECHNICAL COLLEGE EXAMPLES: • Clark Atlanta • MERCER UNIVERSITY • OGLETHORPE UNIVERSITY

HOW MUCH DOES IT COST STUDENTS TO PARTICIPATE IN DUAL ENROLLMENT? The GA Student Finance Commission covers the *COST OF TUITION *MANDATORY FEES *TEXTBOOKS FOR APPROVED CLASSES (students must meet all Dual Enrollment eligibility requirements) Credit Hours paid for by Dual Enrollment – NOT COUNTED TOWARD attempted / combined attempted hours for The college cannot the student additional tuition HOPE and Zell Millercharge Scholarship at the. ANY postsecondary level or mandatory fee costs for approved Dual Enrollment courses

How it works… Apply 9 th - 12 th Grade • Student applies to the Dual Enrollment program at the college they are interested in attending as a HS student. College Admissions • Student accepted or denied by the college depending on whether they meet the college’s Dual Enrollment admission requirements (ex. test scores, GPA, etc. ) Registration • Student chooses classes from list of approved Dual Enrollment college courses • Student will have both a high school schedule and college/university schedule Take Class(es) • Student completes the course during the fall, spring and/or summer semester • Final grades assigned by the college professor Transcripts • Student then has a HS transcript and a college transcript • Dual Enrollment grades and credits on college transcript are added to the HS transcript Graduate HS Continue Education • College credits applied toward HS graduation requirements • Apply to college • Student may transfer earned college credits to college they attend after HS* *Students are responsible for verifying with any future college they want to attend which Dual Enrollment credits will be accepted and/or transferrable to that institution.

Which college classes are approved for Dual Enrollment? *Each college has different course offerings approved for Dual Enrollment. Students can take courses in areas including: Core subjects: English, math, science, social studies, & world language CTAE, World Language, and elective courses Online courses *Courses available to each student will vary depending on grade level and college course pre-requisites. Approved Dual Enrollment courses are available at https: //www. gafutures. org/hope-state-aid-programs/scholarships-grants/dual-enrollment/course-directory/

Dual Enrollment Courses for APS Students: On the College Campus Part Time ▶ Fewer than 12 credit hours per semester ▶ Blend of Dual Enrollment classes on the college campus and high school classes ▶ All Dual Enrollment courses must be shown on high school schedule ▶ Need to coordinate Dual Enrollment courses with periods high school classes are offered Full Time ▶ Total of 12 -15 credit hours per semester ▶ Classes are taken on the college/university campus ▶ No courses would be taken at APS high school. However, all Dual Enrollment courses must be shown on the high school schedule ▶ Student still enrolled at APS high school and is fully eligible to participate in sports, extracurricular activities, clubs, and events.

Dual Enrollment Post-Secondary Partners Are Selected By the Local High School Early College High Schools ▶ BEST Academy (6 -12) ▶ ▶ Carver Early College High School ▶ ▶ AMSC and GSU DM Therrell High School ▶ ▶ AMSC and GSU Coretta Scott King YWLA (6 -12) ▶ ▶ AMSC and GSU Maynard Jackson High School ▶ ▶ AMSC and GSU APS Dual Enrollment Partners ▶ Atlanta Metropolitan College and State University ▶ Atlanta Technical College ▶ Chattahoochee Technical College ▶ Clark Atlanta University ▶ Georgia Military College ▶ Georgia State University ▶ Georgia Institute of Technology ▶ Kennesaw State University ▶ Emory University ▶ Point University Booker T Washington High School ▶ AMSC, GSU, CAU Students should consult with their school counselor to determine approved Dual Enrollment post-secondary partner for their high school. Partners may vary by APS High School.

Atlanta Technical College and Career Academy APS Dual Enrollment Partners Continued ▶ Students earn a high demand career technical certificate along with core academic college credits. ▶ Accepted students will be provided transportation to and from their high school campus to Atlanta Technical College

What type of student is a good fit for Dual Enrollment? ▶ ▶ ▶ Can articulate why he/she is interested in Dual Enrollment Meets college Dual Enrollment admissions requirements Can follow through on multi-step tasks Self-motivated Self-starter Mature Organized Takes initiative Responsible Has a specific pathway planned for graduation Can overcome any logistical challenges of traveling to and from the local high school and college *

What are the expectations of students in Dual Enrollment? Remember you are a high school student AND a college student! Dual Enrollment Students are expected to…. Complete the application process themselves Meet deadlines for both the high school/Atlanta Public School District and the postsecondary partner Maintain communication with high school clubs, athletics, class activities, events, etc. Communicate directly with the college with questions about Dual Enrollment application, registration, classes, grades, etc. Check college email account regularly Check personal email account regularly *communication between the college and the Dual Enrollment student is primarily done via email. We highly recommend you forward your college email to one you check regularly. *communication between the HS Dual Enrollment coordinator/Counselor and the Dual Enrollment student is primarily done via email account student provides

Dual Enrollment Basics • Local systems retain their FTE funding, colleges are paid through General Assembly funding by Georgia Student Finance Commission (GSFC), Dual Enrollment fiscal agent. • Students do not have to pay tuition, mandatory fees or books up to 15 semester hours per semester. Students may also attend multiple postsecondary institutions in the same semester for up to 15 total semester hours. • May participate as part or fulltime Dual Enrollment students but must maintain fulltime student enrollment status each term. • Students may participate in summer school up to 15 hours like any other term. • Students can be removed from Dual Enrollment participation by local systems or colleges for failure to follow guidelines, school rules, policies or program expectations.

APS Dual Enrollment Grading Updates IHA-R(1) Grading Systems - Grading Expectations Effective Summer 2019 • To be consistent with policy, the administrative regulation provides specific guidance on courses eligible for additional 10 point weights. The AR provides that ten (10) points will be added to the final numeric grade for the following courses that are passed with a grade of 70 or above: Advanced Placement (AP) courses, International Baccalaureate (IB) Diploma Programme courses, International Baccalaureate (IB) Career Programme courses, and college-level courses in core content areas and world languages taken while dually enrolled at an accredited postsecondary institution. • While the grading policy has included a provision around the 10 -point weights for some time, as part of our review of grading practices, we uncovered that Infinite Campus is automatically set to award the 10 points for all dual-enrollment courses, including those that are not considered to be within the core contents areas and world languages. This is your official notice that this will be adjusted in Infinite Campus beginning with course enrollments for the summer 2019 term, but we are not attempting to go back in time to remove points that were historically awarded or for students currently enrolled in dual enrollment classes. In other words, this will not impact seniors.

Dual Enrollment Grading Updates IHA-R(1) Grading Systems - Grading Expectations Effective Summer 2019 • The following information on transfer grades is also included in this regulation. For clarity, the underlined section has been added in reference to letter grades received while a students is dually enrolled. • APS shall accept grades issued by public schools and private schools accredited by agencies recognized by the Georgia Board of Education. Course grades from transcripts issued by accredited schools shall be transcribed exactly and shall not be changed. • When a transcript with letter grades is submitted for a student transferring to APS, it is the parent/guardian’s responsibility to request an official school system document or a notarized statement on the transferring system’s letterhead with the actual numerical grade the student earned for each course. If that information cannot be determined by the sending school, the following conversion scale will be used.

APS Grading Policy Updates The following scale will be used to convert credits earned while a student is dually enrolled at an accredited postsecondary institution when the institution does not provide a numerical grade score. Letter Grade Numerical Grade Transcribed to APS Transcript A+ 100 A 95 A- 90 B+ 89 B 85 B- 80 C+ 79 C 75 C- 70 D+ 70 D- 70 F 60

Dual Enrollment Grading Continued • Each course taken must be recorded with a course title and a grade on the high school transcript whether the student completes the course or not. • Students Cannot repeat Dual Enrollment courses they have already received high school credit for. • Students Cannot repeat Dual Enrollment courses that were taken and passed at the college/university. • Students can be removed from Dual Enrollment participation by local systems or colleges for failure to follow guidelines, school rules, policies or program expectations.

Dual Enrollment Withdrawals • The intent of dual enrollment is college exposure and not for the sole purpose of accumulating credit for high school graduation. Some required high school courses may not be available through Dual Enrollment in these courses do not satisfy requirements to automatically withdraw. Grades earned for non-required courses will be posted to the transcript as elective credit. • Withdrawals from Dual Enrollment courses must be pre-approved by the School Counselor and the post secondary partner’s Dual Enrollment Coordinator. • Students who withdraw from Dual Enrollment courses will automatically receive a failing grade of “F” on their APS transcript unless they are placed in an equivalent course at the high school and/or receive approval through the “Z” Grade Petition Process.

0 “Z” Grade Petition Requirements • In accordance with the GA DOE Dual Enrollment (DE) Guidelines, DE student must contact the high school counselor for approval before any course/schedule changes can be made during the semester/quarter. Districts are to report all courses, including all DE courses completed or not, in the end-of-year Student Class file. The “Z” grade allows for the documentation of the dropped DE class without penalizing the student with a failing grade. • The student received a withdrawal grade (W, WF, WP) from the DE course via the college/university appeal process for academic, personal/social, or medical reasons. • The student received a withdrawal grade (W, WF, WP) from the DE course and did not meet the college/university appeal process for academic, personal/social, or medical reasons. However, he/she is requesting an appeal for academic, personal/social, or medical reasons via Atlanta Public Schools’ SST, 504, or IEP process. • The student received a withdrawal grade (W, WF, WP) from the DE course due to a master scheduling conflict via his/her home school. • The student received a withdrawal grade (W, WF, WP) from the DE course due to another extenuating circumstance.

Satisfactory Academic Progress ▶ Federal regulation stipulates that schools must monitor and ensure students maintain Satisfactory Academic Progress (SAP) to receive financial aid (Dual Enrollment Funding). Students must maintain SAP as defined by their selected institution to remain eligible to participate in the Dual Enrollment program. ▶ A common requirement of meeting SAP is maintaining a 2. 0 GPA or higher each semester. Students and parents/guardians are responsible for checking with the selected institution to confirm requirements. ▶ Students ineligible to continue in Dual Enrollment will be required to return to the high school the following semester and their graduation status may be at risk.

How does an Atlanta Public Schools Student Participate in Dual Enrollment? Step 1: Decide • If Dual Enrollment is a good fit for you and confirm you meet the college admission requirements. Step 2: Complete • and submit the college’s online application and some additional documents by the college/university deadline. Step 3: Submit • all supplemental documents required by the college/university deadline.

How Does An APS Student Participate in Dual Enrollment? ALL required documents due by the college/university deadline: College Application Transcript sent to College Dual Enrollment Funding Application APS Dual Student Enrollment Participation Contract Agreement

Dual Enrollment Funding Application ▶ • • ▶ ▶ Must be submitted prior to each semester you take courses: October 15 th - Spring 2020 March 15 th – Summer and Fall 2020 Completed application through GAFutures. org Before submitting your Dual Enrollment Funding Application, please check to make sure your Social Security Number is correct in your GAFutures profile. If it is not, your funding application cannot be processed ▶ If you do not have your Social Security Number on file with APS, you need to bring in a copy of your SS card ▶ If you do not have a Social Security Number, you will be required to fill out a paper funding application, obtained from the college

Student Participation Agreement (SPA) ▶ Counselor must sign off on courses before you submit it to the college ▶ SPAs must be submitted to HS counselor with the Dual Enrollment contract each semester ▶ Students can drop off their SPAs to the counseling team at their high school ▶ Counselors will contact students if there any issues with the selected courses on the SPA ▶ Indicate the courses you plan to take (include college AND equivalent high school course names/numbers) ▶ Keep in mind that college courses are longer than high school courses and their start/end times do not align with your high school schedule. ▶ Ex. If you choose to take only one class at the college, it needs to be either at 7 am or 4 pm. ▶ Online courses/Work Based Learning/Internships can allow more flexibility in your schedule ▶ Submit one form to the college each semester ▶ Students are responsible for submitting the form to the college

How Does An Atlanta Public Schools Student Participate in Dual Enrollment? ALL required supporting documents due by the college/university deadline: Test Scores Parental Consent Form* Verification of Lawful Presence* *Supporting documents may vary depending on the individual college’s admission requirements. Certificate of Immunization*

Supporting Documents ▶ Test scores must be sent directly from the Testing Agency ▶ Instructions for additional supporting documents can be found on the application checklist for each post-secondary school

Step 4: Admission Once students are accepted by the college…. • Postsecondary partner will provide HS with final list of accepted students • Student will be notified by the college/university *NOTE: No Dual Enrollment classes will be added to student course requests or verification forms until a student has been accepted by the college/university Step 5: On the postsecondary campus: • Student attends any required orientation or information sessions at the post-secondary partner • Student registers through the college for the classes they listed on their Student Participation Agreement • Student will send their counselor a copy of their college schedule • Student obtains textbook(s) from the college/university

ACCA – ACCUPLACER TESTING • FALL 2019 - ACCA • September 16 -27, 2019 – ACCUPLACER Testing at High Schools • October 7 -11, 2019 – ACCUPLACER Make-up Testing at High Schools • • SPRING 2020 - ACCA • February 3 -14, 2020 – ACCUPLACER Testing at High Schools • March 2 -6, 2020 – ACCUPLACER Testing at High Schools

Dual Enrollment, ACCA, and Early College Transportation Request • Charter and Partner schools must provide funding for Dual Enrollment transportation programs (optional). • The GADOE transportation grant was not approved this year and APS will provide transportation for traditional APS students to attend ACCA and Early College • ACCA staff submits transportation request for each traditional high school • Please move forward with submitting your transportation requests for Early College schools (BEST, Carver EC, CSKYWLA, Therrell, Washington, and Jackson). • Please submit transportation request in Trip Tracker by COB on Monday, August 5 th Friday, August 16 th utilizing the special CTAE – Early College account.

Dual Enrollment Point Of Contact • Register for CTERN • School Counselors submit forms to Maria Grovner • Non-School Counselors submit forms to Dr. Kenya Gilliard • Register for STARS • School Counselors submit request to Maria Grovner • Non-School Counselors submit request to Dr. Kenya Gilliard • Attend GADOE Dual Enrollment Professional Learning • Attend APS Dual Enrollment Professional Learning

Professional Learning Opportunities National Association of Concurrent Enrollment • NACEP - NACEP works to ensure that college courses taught by high school teachers are as rigorous as courses offered on the sponsoring college campus. As the sole national accrediting body for concurrent enrollment partnerships, NACEP helps these programs adhere to the highest standards so students experience a seamless transition to college and teachers benefit from meaningful, ongoing professional development. To advance the field and support our national network of members, we actively share the latest knowledge about best practices, research, and advocacy. Our annual conference is the premier destination for college officials, high school leaders, policymakers, and researchers interested in creating an effective academic bridge between high school and college. • http: //conference. nacep. org/ • October 13 th – 15 th Salt Lake City, Utah

Dual Enrollment For High School How Do We Document This? • Notify 9 th – 12 th Grade Students by February 1, 2020 as part of Individual Graduation Plan • 9 th Graders are allowed to participate • Atlanta Tech. Classes Begin - August 12, 2019 • AMSC Classes Begin - August 19, 2019 • GA State University Classes Begin – August 26, 2019 • Resources For Dual Enrollment • https: //www. gadoe. org/Curriculum-Instruction-and-Assessment/CTAE/Pages/Transition-Career -Partnerships. aspx • https: //www. gafutures. org/hope-state-aid-programs/scholarships-grants/dual-enrollment/

Dual Enrollment For High School • All high schools (traditional, charter, and partner) will select a Dual Enrollment Point of Contact. • The Dual Enrollment Point of Contact (DEPOC) and school counselors will receive on going professional learning (2 fall meetings and 1 spring meeting) • July 31 st – 8: 30 am – 11: 00 am – STARS Platform Training – New/Moderate Users • August 2 nd - 8: 30 am – 11: 00 am – STARS Platform Training – New/Moderate Users • August 2 nd – 1: 00 pm – 3: 30 pm – STARS Platform Training – Experienced Users • September 13 th – 8: 30 am DEPOC professional learning community • Fall 2019 FTE preparation and Spring 2020 testing and registration • January 28 th – 8: 30 am DEPOC professional learning community • Spring 2020 FTE preparation and Summer/Fall 2020 testing/registration

Dual Enrollment For High School • All DE courses should be posted on students’ schedules in Infinite Campus. DE scheduling deadlines are listed below. • Fall 2019 – August 23, 2019 • Spring 2020 – January 17, 2020 • All DE final grades should be posted to transcripts according to the APS grade conversion policy. • All DE courses should receive appropriate weight and credit according to the APS grading policy. • School counselors and registrars should collaborate regarding campus based transcription process for their high school.

Dual Enrollment For High School • Z Grade – submission of a Z-Grade petition does not guarantee approval. Student Information Team will add approved “Z” grade to transcripts upon approval from Dr. Sims. Petition Deadlines for the 2019 -2020 academic year are listed below. • Fall 2019 – December 6, 2019 • Spring 2020 – May 1, 2020 • Dual Enrollment Point of Contact (DEPOC) and School Counselors must register with CTAERN. • The Dual Enrollment Point of Contact (DEPOC) and/or at least one school counselor per school should plan to attend/participate in CTAERN Nuts and Bolt Sessions via GADOE when they are offered.

Kenya J. Gilliard, Ph. D. College and Career Readiness Coordinator 256 Clifton Street, SE Atlanta, GA 30317 gilliardk@atlanta. k 12. ga. us