DSpaceCambridge an institutional repository for Cambridge University Peter
DSpace@Cambridge: an institutional repository for Cambridge University Peter Morgan Project Director DSpace@Cambridge University Library <pbm 2@cam. ac. uk> CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 1
Outline § Cambridge University and its Library § DSpace@Cambridge – – – project background acquiring content sample communities what's next? questions raised CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 2
Cambridge University and its Library CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 3
Cambridge University Library © Cambridge University Library CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 4
Cambridge University Library 1934 "Under D-construction" (acknowledgement: University of Cambridge Newsletter) © Cambridge University Library CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 5
Cambridge University - profile § § § 800 th anniversary in 2004 ~16, 500 students (11, 500 u/g, 5, 000 p/g) ~3, 000 staff collegiate university – 31 colleges 23 faculties in 6 schools separate library and computing service CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 6
Cambridge University - libraries § tripartite library system (~100 libraries) – Cambridge University Library – departmental libraries – college libraries § Cambridge University Library – legal deposit library – 5 buildings (main library + law, medicine, physical sciences, biological sciences) – 8 million items CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 7
Cambridge University Library - the policy context § digital preservation research and practice – CEDARS (CURL Exemplars in Digital ARchive. S) § scholarly communication – SPARC Europe – advocacy for self-archiving of research papers § library collections (born-digital, digitized) § local archiving – e-theses – University Archives § legal deposit of UK digital publications CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 8
"Digital information will never survive by accident" (Neil Beagrie, British Library) CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 9
DSpace@Cambridge - project background CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 10
DSpace@Cambridge - project outline § 3 -year project (to Dec 2005) funded by Cambridge-MIT Institute § collaboration between Cambridge (Library + Computing Service) and MIT Libraries § project vision and goals – establish institutional repository – develop functionality of DSpace platform (digital preservation, learning management systems) – create a business plan – collaborate with others CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 11
Getting started § project plan – timetable, staffing, equipment, office overheads) § project team § technology base – hardware – software installation & customizatoin CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 12
Policy formulation § § § § aims and objectives initial service definition management structure Library - Computing Service integration advisory structure communication process operational policy CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 13
DSpace@Cambridge - acquiring content CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 14
Potential material § § § § § scholarly papers (advocacy campaign) library collections (born-digital or digitized) learning materials (interactive, multimedia) research materials (texts, images, films, etc. ) e-theses datasets administrative records e-journals & e-books websites CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 15
Attracting users and content § Top-down – heads of Schools (deans), senior administrators § Bottom-up – individual creators/owners of material § Formal – letters, press releases, articles, presentations § Informal – visits, word of mouth, surveys of websites CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 16
Acquisition of content § 'early adopters' – – – – voluntary formal and informal recruitment political importance enthusiasm variety of subjects (science, humanities, arts) variety of file formats variety of types (research collections, teaching material, texts, theses, records, scientific data) – safety net for materials under threat CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 17
Assumptions § submitters provide their own metadata § University Library reserves right to validate, correct, or reject metadata § copyright remains with the original owner § repository is licensed to make copies for dissemination and preservation § default is always to "open access", but restricted /closed access may be agreed CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 18
DSpace@Cambridge - sample communities CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 19
Early Adopter communities § § § § § COMMUNITY ITEMS Applied Economics Cambridge Rock Art D/b Cambridge Univ Library CARET Chemistry DSpace@Cambridge Fitzwilliam Museum Philosophy Social Anthropology 162 items (papers) 153 items (images) 705 items (images) 7 items (video) 1, 925 items (mixed) 7 items (mixed) 1 item (paper) 5 items (interviews) 303 items (films) CAMBRIDGE UNIVERSITY LIBRARY TOTAL SIZE 94 MB 8, 553 MB 81 MB 13, 778 MB 51 MB 82 MB 13 MB 28, 692 MB "DSpace@Cambridge" HKUST, 9 -10 December 2004 20
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DSpace@Cambridge - what's next? CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 28
Business plan - outline § § § project funding ends Dec 2005 business plan will support sustainable service consultants commissioned business plan must be relevant to Cambridge methodology potentially useful elsewhere CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 29
Business plan - fundamentals § the elements of our business plan include – – – – – vision and goals service definition market research organizational structure operations plan cost model revenue model communications & PR evaluation and ongoing market review CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 30
Business plan components - market research § survey goals – confirm service definition – test attitudes and understanding – acquire demographic data – size market – gauge marketing channels CAMBRIDGE UNIVERSITY LIBRARY § survey design and distribution issues – – – pilot version target audience distribution methods online v. hardcopy timing 250 responses (>70 interested in using DSpace@Cambridge) "DSpace@Cambridge" HKUST, 9 -10 December 2004 31
Cost & revenue models § Cost models: – cost categories (especiall. Y staffing, hardware) – derived from service definition – range of options (minimal service full range of features and services) § Revenue models – must reflect market research – identify local constraints (financial, political, etc. ) – think creatively - question conventional wisdom CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 32
Evaluation § within the institution – – – to monitor health of system to demonstrate usage / justify initial investment to support case for further investment and development to establish benchmarks for future assessment to demonstrate success (what IS "success"? ) § beyond the institution – to compare progress with like and unlike communities – to identify community trends (successes, problems, gaps) – to support case for collaboration at regional, national, international levels – to establish benchmarks for future assessment CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 33
DSpace@Cambridge - questions for consideration CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 34
Policy considerations (1) § is Open Source affordable? § submission criteria – what should be submitted? – who decides (who determines 'value')? § § § voluntary or mandatory? who handles the submission? acceptable file formats? levels of access (open, restricted)? metadata standards (quality assurance)? CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 35
Policy considerations (2) § IPR issues (management of rights & obligations)? § institutional and/or subject repositories? § institutional repository = single or multiple systems? § single or multiple installations within institution? § short-term v. long-term ‘ownership’? § responsibility for externally-owned items? § who runs the repository (library? IT? ) § who pays? CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 36
Peter Morgan <pbm 2@cam. ac. uk> DSpace@Cambridge www. dspace. cam. ac. uk CAMBRIDGE UNIVERSITY LIBRARY "DSpace@Cambridge" HKUST, 9 -10 December 2004 37
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