DROPOUT CALCULATIONS March 2012 OVERVIEW Review of Annual

DROPOUT CALCULATIONS March 2012

OVERVIEW Review of Annual Dropout Rates Review of Cohort Dropout Rates Data Corrections

ANNUAL DROPOUTS Summer Dropouts Students that finish one school year and fail to return for the next school year by Oct 1 st Term Dropouts Students that stop attending school during the school year and fail to return to school before Oct 1 st

SUMMER DROPOUTS EOY SRC 2009 -2010 Active Fall record, non-graduate SRC 2010 -2011 No active/inactive records from any LEA N records with a W 0 xx, W 4 xx, W 8 xx, or W 9 xx Exit Code

SUMMER DROPOUTS – CONTINUED EOY No SRC 2010 -2011 active/inactive records from any LEA Entry Date prior to Oct 1 st No N records with a W 3 xx, W 5 xx, W 6 xx, or W 7 xx Exit Code Exit/Withdrawal Code prior to Oct 1 st This 2011 student is a DROPOUT for 2010 -

SUMMER DROPOUTS EOY SRC 2009 -2010 �Active Fall record, non-graduate SRC 2010 -2011 �Active/inactive record from any LEA �N record with a W 3 xx, W 5 xx, W 6 xx, or W 7 xx This student is NOT a DROPOUT

SUMMER DROPOUTS – LONG TERM ABSENCE EOY SRC 2009 -2010 �Inactive record with a W 9 xx Exit Code EOY SRC 2010 -2011 �No active/inactive records from any LEA �No N records with a W 3 xx, W 5 xx, W 6 xx, W 7 xx, or W 9 xx Exit Code This student is a DROPOUT for 2010 -11

TERM DROPOUT EOY SRC 2010 -2011 �Inactive Fall record with a W 8 xx Exit Code SRC 2011 -2012 �No active/inactive records from any LEA �N records with a W 0 xx, W 4 xx, W 8 xx, or W 9 xx Exit Code This student is a DROPOUT for 2010 -11

2010 -2011 EVENT DROPOUT RATE– DATA REQUIREMENTS 2009 -2010 Active EOY SRC Students and LTAs 2010 -2011 Summer Fall SRC Dropouts 2010 -2011 EOY SRC Summer Dropouts, LTA returners Pool of W 8 s 2011 -2012 Term Fall SRC Dropout returners

COHORT DATA Cohort is assigned the first time a student enters 9 th grade anywhere in a Virginia public school Data is continuously updated in the Cohort table until a diploma is earned �If a Certificate or GED is earned, it can only be updated with a diploma If a student with an IEP or in an LEP program is ACTIVE on the last day of school of the 12 th grade year, the student is moved into the next cohort → “slider”

BUILDING A LONGITUDINAL DATA SET SRC Table Raw SRC data multiple records for every STI FGI & OGR cohorts are assigned during this process Each blue summary table includes data for the subgroups and an “as of date” Federal Graduation Indicator Virginia On-Time Grad Rate & Cohort Dropout Rate “the movie poster” Cohort Table One record for each STI displaying the latest information on the student Graduation Completion Index The snapshot “date” is the day before the first day of school (created after all EOY and Summer SRC data are verified but before the next FALL SRC) “the movie” Cohort Snapshot Table A snapshot of the Cohort Table on a particular day

COHORT DATA – CONTINUED Dropouts include any student whose latest status is “Dropout” Dropouts include any student whose latest status is “Unconfirmed” Transferred to another LEA but is assigned a new STI Reported transferred to another LEA but discontinued public schooling instead

2011 COHORT DROPOUT RATE– DATA REQUIREMENTS Fall, Spring, EOY SRC 2007 -2008 First-Time Ninth Graders Active/Inactive records All records between Fall SRC 2007 -2008 through Summer SRC 2010 -2011 Last record has a W 0 xx, W 1 xx, W 2 xx, W 4 xx, or W 8 xx Exit Code

SCENARIO #1 Sally is part of the 2011 OGR Cohort. She dropped out of school in May of 2009. In February 2011, she returned to school and earned a GED in June of 2011. On which reports is Sally a dropout? 2008 -2009 Annual Dropout 2009 -2010 Annual Dropout

SCENARIO #2 John is part of the 2011 OGR Cohort. He dropped out of school in May of 2009. On which reports is John a dropout? 2008 -2009 Annual Dropout 2011 Cohort Dropout

SCENARIO #3 Ryan is part of the 2011 OGR Cohort. He dropped out of school in May of 2011 but returned on the first day of school in Sept eager to finish his classes for a standard diploma. On which reports is Ryan a dropout? 2011 Cohort Report

SCENARIO #4 Becky is part of the 2011 OGR Cohort. She dropped out of school in May of 2011 but returned on the first day of school in Sept eager to finish her classes for a standard diploma. By December, she stopped coming to school again and did not return. On which reports is Becky a dropout? � 2011 Cohort Report � 2011 -2012 Annual Dropout Report

DATA CORRECTIONS OGR Data Corrections �ONLY corrects Cohort data Resubmitting EOY, Summer or FALL SRC �Corrects data Annual Dropouts and Cohort

DATA CORRECTIONS – CONTINUED STI Merges Corrects Annual Dropouts until the Final Dropout process is run Corrects all Cohort data

OFFICE OF EDUCATIONAL INFORMATION MANAGEMENT Director Bethann Canada Manager Susan Williams Specialists Vickie Mc. Crary Carol Wells-Bazzichi Contact Information Phone: (804) 225 -2099 Email: Results. Help@doe. virginia. go v First. Last@doe. virginia. gov

QUESTIONS