Drainage Improvements at VW Yard RFQ101 Brenda Trevino

Drainage Improvements at VW Yard (RFQ-101) Brenda Trevino, P. E. Project Manager August 31, 2016

Drainage Improvements at VW Yard Agenda § § § § Introductions Procurement Services Selection Process Submittal Requirements Selection Criteria Tentative Procurement Schedule Scope of Services Questions

Drainage Improvements at VW Yard PHA Personnel: Roger H. Hoh, P. E. – Director, Project & Construction Management § Brenda Trevino, P. E. – Project Manager § Yvette Camel-Smith – Director of Procurement Services § Pedro Gonzalez – Small Business §

Drainage Improvements at VW Yard Format and Delivery Requirements • RFQ Due Date: September 14, 2016 Before 11: 00 A. M. • Late Submittals Will Not Be Evaluated • Eight (8) Hard Copies & 1 Electronic Copy

SELECTION PROCESS 1 st 2 nd 3 rd • Internal preliminary rank and evaluate meeting, short listing firms/teams • Short listed firms/teams may personally present their qualifications to PHA • PHA will select most highly qualified firm/team from short list based on demonstration competence and qualifications (Commission Award)

SUBMITTAL REQUIREMENTS Format & Delivery • Example: Completeness of requested information; organization and ease of identifying content Corporate Expectation of Respondent • Example: Proof of licensing and registration; required ownership information; list of similar projects completed by firm within the last 5 years Experience of Staff • Example: Qualified individuals with backgrounds in similar projects; identification of current workload; Texas PE Project Manager

SUBMITTAL REQUIREMENTS(Cont’d) Project Team Organization • Example: Project organization chart; firm/team functions and responsibilities Performance Plan • Example: Details of the methods of accomplish project requirements Other Benefits • Example: Unique or special processes; special staff qualifications or capabilities; special technical utilization

SELECTION CRITERIA RELATIVE WEIGHT A. RESPONDENT’S REPUTATIONS AND QUALITY OF SERVICES 25% B. PERSONNEL QUALIFICATIONS AND EXPERIENCE 40% C. PERFORMANCE PLAN AND OTHER BENEFITS A. OVERALL COMPLIANCE WITH PORT AUTHORITY POLICIES 15% TOTAL 100% 20%

TENTATIVE PROCUREMENT SCHEDULE (SUBJECT TO CHANGE) September 14, 2016 RFQ Due Date September 15, 2016 to October 6, 2016 PHA Evaluation Period October 25, 2016 (or December 13, 2016) Port Commission Meeting to Award Contract

Drainage Improvements at VW Yard Background: • PHA property adjacent to 610 including the feeder road does not drain adequately from moderate rain fall events. Scope of Services: 1. 2. 3. 4. 5. Review existing hydraulic & hydrology studies Develop drainage options Coordinate options with PHA and Tx. DOT Prepare construction documents of selected option(s) Provide construction phase services

Drainage Improvements at VW Yard

Thank You & Questions